Legal Assistant, Banking & Financial Services

Osler Tax Group; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a skilled Legal Assistant to support its Banking & Financial Services Department. This role involves managing a Partner's practice, providing high-level administrative support, and ensuring excellent client service. The ideal candidate will thrive in a fast-paced environment, demonstrating strong multi-tasking, communication, and organizational skills. With a commitment to discretion and confidentiality, you will play a crucial role in enhancing practice efficiency and client satisfaction. Join a leading law firm that values diversity and inclusivity, and take the next step in your career in a dynamic and supportive environment.

Qualifications

• Completion of a Community College diploma required.
• Minimum of three years' experience in a professional services or legal environment.

Responsibilities

• Manage the LP’s inbox and calendar, ensuring timely responses.
• Coordinate document workflow and maintain effective client relationships.
• Support client development and manage new file setups.

Skills

Multi-tasking

Administrative Skills

Communication Skills

Attention to Detail

Organizational Skills

Technical Skills (MS Office Suite)

Drafting and Proofreading

Knowledge of Legal Procedures

Education

Community College diploma in Office, Legal or Business Administration

Tools

MS Office Suite

Job description

Job Category: Legal Assistant

Requisition Number: LEGAL002424

Posted: April 4, 2025

Employment Type: Full-Time

Work Arrangement: Hybrid

Location

Toronto, 100 King St West, Suite 6200, 1 First Canadian Place, Toronto, ON M5X1B8, CAN

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary, and New York.

We are currently recruiting for a Legal Assistant (LA) in our Banking & Financial Services Department. The LA will proactively and independently manage the practice and provide the LP with a high level of support in order to enhance practice efficiency. Along with superior multi-tasking, administrative and communication skills, the successful candidate will demonstrate initiative, have the ability to work in a fast-paced environment, and provide excellent client service. Banking & Financial Services experience is required.

Major Responsibilities and Duties

• Manages the LP’s inbox by proactively monitoring and responding to emails to keep current on developments within files.
• Maintains the LP’s calendar, including organizing appointments and meetings, arranging facilities, AV/hospitality, preparing agenda, coordinating meeting attendees, and keeping LPs apprised of issues requiring attention. Booking travel arrangements as needed.
• Point of contact with clients and various internal and external stakeholders to provide assistance and information as required. Develops and maintains effective relationships with clients.
• Provides necessary support for LP’s roles in Firm management and on boards of not-for-profit enterprises.
• Administers client accounts by ensuring time charges are submitted, following up on delinquent time charges with other LPs and LAs, reviewing and editing prebills, preparing invoices for review by LPs, verifying fees and disbursements, and addressing client inquiries.
• Provides support for conference and other business development activities including speaking notes and presentation materials.
• Supports client development activities, such as managing LPs’ bios, entering/updating information into client relationship database, assisting with development of pitch materials.
• Manages new file setup, including gathering and researching information for client intake process, workspace management, creating and managing files in document management system.
• Coordinates document workflow including drafting, formatting, finalizing and distributing documents, correspondence and other materials. Effectively utilizes document production services and other resources for document production activities.
• Receives, researches, prepares for and follows up on audit inquiries.
• Performs other duties as required to achieve Firm objectives.

Position Requirement

Education and Experience

The position requires the completion of a Community College diploma in Office, Legal or Business Administration plus a minimum of three years’ experience working in a professional services or legal environment. An equivalent combination of education, training, and experience may be considered.

Knowledge and Skills

• Extensive experience supporting a Partner’s practice and maintaining a high level of discretion and confidentiality at all times.
• Excellent attention to detail, with strong written and verbal communication.
• Strong technical skills (MS Office Suite).
• Organizational and time management skills required to effectively multi-task.
• Highly responsive and able to successfully manage changing priorities.
• Commitment to teamwork along with the ability to take initiative and work independently.
• Takes full responsibility for assigned tasks.
• Knowledge of legal procedures.
• Drafting and proofreading skills.

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.