Legal Assistant

Government of Manitoba; Winnipeg; On-site; CAD 57,000 - 67,000; Full time

Job summary

The Government of Manitoba, Manitoba Justice, Legal Services Branch, Crown Law in Winnipeg, MB, is seeking a CL4 Legal Assistant on a regular full-time basis. The role supports multiple Crown counsel, prepares legal documents, maintains case files, and coordinates scheduling and travel.

Eligibility lists may be created for 12 months. Essential qualifications include extensive legal assistant experience in civil law environments, strong drafting and confidentiality skills, and proficiency with

Qualifications

• Experience performing a full range of legal assistant duties in a civil law environment.
• Strong written communication and drafting skills.
• Ability to handle confidential and sensitive material.
• Excellent organizational and time management skills.
• Strong interpersonal and teamwork abilities.
• Proficient with Microsoft Office and Adobe or equivalent software.

Responsibilities

• The Legal Assistant is the first point of contact for clients and provides administrative support to Crown Counsel.
• Prepare files, locate information, and bring to the attention of Crown counsel; conduct inquiries and searches.
• Prepare correspondence and legal documents, and enter time data for billing.
• Schedule meetings, arrange travel, and perform other duties as assigned.
• Maintain files and document management systems, including indexing case law, opinions, files, precedents and other resources.

Skills

Legal assistant duties

Written communication

Problem-solving

Confidentiality

Time management

Attention to detail

Interpersonal skills

Teamwork

Office software

Education

Legal assistant training program

Tools

Microsoft Office

Adobe software

Job description

CL4 Legal Assistant

Regular/full-time

Manitoba Justice

Legal Services Branch, Crown Law

Winnipeg MB

Advertisement Number: 45659

Salary(s): CL4 $57,137.00 - $66,725.00 per year

Closing Date: September 20, 2026

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people, visible minorities and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.

Legal Services Branch functions as the law firm to the Government of Manitoba. It provides a full range of high quality legal services to all government departments and all agencies, boards, commissions, committees and corporations which do not have their own legal counsel, resulting in a varied work experience.

Duties

The Legal Assistant is often the first point of contact for clients on many different types of matters and provides administrative support to Crown Counsel. The position is responsible for providing support to three or more Crown counsel by: ensuring files are properly prepared and relevant information is located, analyzed, and brought to the attention of Crown counsel; making inquiries and conducting appropriate searches (e.g. at Court Offices, Land Titles and Registry Offices); preparing correspondence and legal documents, entering time data for legal billing system, scheduling meetings, making travel arrangements and other duties as assigned; maintaining files and document management systems, including organizing and indexing case law, legal opinions, files, precedents and other legal resources.

Qualifications

Essential

• Experience performing a full range of legal assistant duties in a civil law environment, such as litigation, corporate commercial, real estate and family law, and performing support duties such as typing, maintaining filing systems, including research and investigative work
• Effective written communication skills with experience drafting, proofreading/editing and managing correspondence such as (but not limited to) letters, memos, forms and complex legal documents, such as agreements, transfers of title, closing books, orders, affidavits and briefs
• Problem-solving skills with the ability to conduct analysis and handle non-routine issues
• Ability to manage confidential and politically sensitive material/situations in an appropriate manner
• Excellent organizational and time management skills with ability to work in a high pressure and time sensitive environment to meet conflicting deadlines
• Ability to pay attention to detail and ensure accuracy of work
• Excellent verbal communication skills with the ability to speak in a clear and concise manner
• Excellent interpersonal skills including the ability to interact effectively with Ministers, judiciary, senior managers, other departmental staff, external agencies and the general public
• Ability to take initiative and work independently with minimal supervision
• Ability to work co-operatively and constructively as part of a team
• Experience and proficiency with Microsoft Office (Excel, Outlook, Word), Adobe or equivalent software

Desired

• Experience searching Land Titles, Personal Property Registry, King's Bench Registry and extra-provincial court registries
• Experience using Quicklaw, Westlaw, and related internet searches
• Successful completion of a legal assistant training program

Conditions of Employment

• Must be legally entitled to work in Canada
• Satisfactory Criminal Record Check with Vulnerable Sector Search
• Satisfactory Child Abuse and Adult Abuse Registry Checks
• Satisfactory Enhanced Security Screening - Level 4