Legal Assistant

MLT Aikins LLP; Winnipeg; Hybrid; CAD 52,000 - 68,000; Full time

Benefits offered by this job

Competitive salary

Flexible benefit plans

Earned Days Off Program

Growth and development opportunities

Mentorship and support

Positive and inclusive work enviroment

Job summary

MLT Aikins LLP in Winnipeg seeks an experienced Wills and Estates Legal Assistant to support lawyers, paralegals and executors through estate administration and planning documentation.

You will multi-task, communicate with clients, prepare probate filings and drafts, and coordinate calendars and billing while maintaining accurate records in a collaborative team environment.

Qualifications

• Graduate from an accredited Legal Assistant program and/or equivalent experience.
• Minimum of three years of experience in a legal assistant role supporting wills and estates.
• Excellent written and verbal communication skills with strong English grammar and proofreading abilities.
• Working knowledge of Manitoba estate administration, probate procedures, Court of King’s Bench filing requirements and legal terminology.
• Experience drafting legal documents and correspondence.
• Excellent organizational and time management skills.

Responsibilities

• Drafting, revising and editing Wills, Powers of Attorney, Health Care Directives and ancillary estate planning documents as required.
• Drafting correspondence including reports to clients.
• Maintaining vault records for storing original estate planning records.
• Gathering information and assisting with preparation of estate administration documentation, including Requests for Probate, Requests for Administration, inventories, affidavits and other court documentation, as applicable.
• Filing Requests for Probate and Administration with the Court of King’s Bench.
• Assisting in the process of realizing the assets or payments of liabilities including direct contact with various institutions.
• Communicating directly with clients and scheduling meetings.
• Attending client meetings for document signings.
• Handling billing and related accounting matters.
• Calendar management for meetings and diarying files.
• Providing additional assistance and general office duties as assigned.

Skills

Legal terminology

Attention to detail

Multitasking

Written and verbal communication

Organizational skills

Team collaboration

Client communication

Microsoft Office

Education

Diploma in Legal Assistant program

Tools

Microsoft Word

Microsoft Excel

Job description

Wills and Estates Legal Assistant – Winnipeg

Job Reference ID: MLTA-WPG-202608-067

Closing Date: Closes September 14, 2026 Location: Winnipeg Position: Legal Assistant

MLT Aikins is a full-service law firm of more than 375 lawyers across the four western provinces. Named one of Canada’s best law firms by the Globe and Mail, MLT Aikins is the only law firm to have offices in Vancouver, Edmonton, Calgary, Saskatoon, Muskeg Lake Cree Nation, Regina and Winnipeg. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients.

Our Winnipeg office is looking for an experienced Legal Assistant to join our wills and estates team. The wills and estates Legal Assistant will work co-operatively with the lawyers and paralegals in the Trusts, Estates and Legacy Planning group to assist executors, administrators and personal representatives through the estate administration process and assist in the drafting and execution of estate planning documents. The successful candidate must be able to multi-task and prioritize workload, pay attention to detail and have excellent organizational, communication and written skills.

Responsibilities include:

• Drafting, revising and editing Wills, Powers of Attorney, Health Care Directives and ancillary estate planning documents as required
• Drafting correspondence including reports to clients
• Maintaining vault records for storing original estate planning records
• Gathering information and assisting with preparation of estate administration documentation, including Requests for Probate, Requests for Administration, inventories, affidavits and other court documentation, as applicable.
• Filing Requests for Probate, Request for Administration with the Court of King’s Bench
• Assisting in the process of realizing the assets or payments of liabilities including direct contact with various institutions
• Communicating directly with clients, fielding calls from prospective clients and referring prospective clients appropriately
• Attending client meetings for document signings
• Handling of billing and related accounting matters
• Calendar management for meetings, diarization of files and tracking progress of file matters
• Providing additional assistance and general office duties as assigned

Qualifications include:

• Graduate from an accredited Legal Assistant program and/or equivalent experience
• Minimum of three years of experience in a legal assistant role supporting the wills and estates practice area
• Excellent written and verbal communication skills, with strong English grammar and proofreading abilities and a high level of attention to detail
• Working knowledge of Manitoba estate administration, probate procedures, Court of King’s Bench filing requirements and legal terminology
• Experience drafting legal documents and correspondence
• Excellent organizational and time management skills
• Ability to work independently and as part of a team
• Ability to liaise with a variety of people
• Good computer skills with knowledge of Microsoft Office Suite
• Ability to multi-task and meet deadlines under pressure

We offer:

• A competitive salary including individual performance bonus
• Flexible benefit plans for dental, health and wellness benefitsAccess to group savings plans and investment options
• Earned Days Off Program
• Growth and development opportunities
• Mentorship and support
• A positive and inclusive work environment

Our Diversity Statement

MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal service to our clients. We encourage individuals of a diverse group to apply to our job postings.