Legal Assistant

BC Financial Services Authority; Vancouver; Hybrid; CAD 42,000 - 66,000; Full time

Job summary

Join a forward-thinking organization dedicated to protecting British Columbians in their financial decisions. As a Legal Assistant, you will play a vital role in providing administrative support to the Legal Department, ensuring that all legal files are organized and up-to-date. This position offers a unique opportunity to work in a hybrid environment, allowing you to balance your professional and personal life effectively. With a commitment to diversity and inclusion, this innovative firm welcomes applicants from all backgrounds. If you have a passion for the legal field and strong organizational skills, this role is perfect for you.

Benefits

Healthy living and work-life balance

Comprehensive health and wellness benefits plan

Opportunities for personal and professional development

Competitive compensation

Defined benefits pension plan

Flexible hybrid work model

Qualifications

• Strong interpersonal, written, and oral communication skills are essential.
• Must be organized, able to work under pressure, and meet deadlines.

Responsibilities

• Provide legal administrative support to the Legal Department.
• Organize and maintain legal files, assist with document production.
• Prepare correspondence and assist with hearings and meetings.

Skills

Interpersonal Skills

Written Communication

Oral Communication

Organizational Skills

Ability to Work Independently

Ability to Meet Deadlines

Education

Grade 12 or equivalent

Legal Assistant Certification

Tools

Microsoft Office

SharePoint

Job description

Posting Title: Legal Assistant (12-Month Contract)
Department: Office of the General Counsel
Full/Part Time: Full Time
Job Type: Contract
Location: Vancouver
Work Arrangement: Hybrid
Salary Range: $42,864.00-$65,433.00
Close Date: February 12, 2025

Job Summary
BC Financial Services Authority (“BCFSA”) helps to protect British Columbians during the biggest financial decisions in their lives. We regulate B.C. ’s financial services sector, including credit unions, real estate licensees, registered pension plans, insurance and trust companies and mortgage brokers. Through modern, effective and efficient oversight, BCFSA protects consumers by impartially setting and enforcing standards across the entire sector ensuring the prosperity of the province.
BCFSA is an equal opportunity employer and welcomes applications from all groups. This includes Indigenous Peoples, women, visible minorities, persons with disabilities, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), and others who may contribute to diversity at BCFSA.

WHAT WE OFFER:
When you join us, you become part of a high-performing team. Here, each Team Member can bring their unique talent to make outstanding contributions as we work towards the common goal of protecting British Columbians during the most important financial transactions in their lives. We offer:

• Healthy living and work-life balance
• Comprehensive health and wellness benefits plan
• Opportunities for personal and professional development
• Competitive compensation
• A challenging and engaging team environment
• Defined benefits pension plan
• Our team members enjoy the flexibility of a hybrid work model. They can choose every day where they want to work to be the most effective, from the comfort of their home to our beautiful office in downtown Vancouver. (Eligibility may vary, depending on position.)

SUMMARY
The Legal Assistant is a key member of the Legal Services administrative support group and is primarily responsible for providing legal administrative support to the Legal Department.

ACCOUNTABILITIES

• Organize and maintain all legal files to ensure they are complete, properly documented and organized.
• Update checklists and assist with document production as required.
• Review, redact and prepare List of Documents.
• Assist legal counsels with freedom of information requests.
• Prepare correspondence to licensees and others, as directed by legal counsels and paralegals.
• Prepare mail and packages for sending out by mail or courier and arrange for service of documents as instructed by paralegals and legal counsels.
• Attend Monthly Legal Meetings and prepare agendas and minutes.
• Close electronic files and update IRIS, SharePoint, Resolver, and other data banks for discipline history.
• Send out payment reminders, follow up on outstanding payment and assist with other collection matters.
• Assist with BCFSA’s duty to disclose evidence at hearings to the respondent.
• Assist with preparation of Books of Documents and Book of Authorities (either electronic version or hard copies) and any other materials required for hearings.
• Monitor post-hearing activities including suspensions, education requirements, and payment of discipline penalties and enforcement expenses by licensees.
• Provide assistance and back up coverage to paralegals.
• Assist with special projects and ad hoc requests from the Manager of the Legal Services team and Director as requested.
• Manage office supplies, and other general administrative duties as required for the Director and Manager of the Legal Services team.

JOB REQUIREMENTS

• Must have strong interpersonal skills.
• Excellent written and oral communication skills.
• Strong commitment to quality.
• Must have the ability to take instruction from others, work as a member of a team and be able to work independently.
• Must be highly organized and handle pressure well.
• Proven ability to meet competing deadlines.
• Knowledge of Microsoft Office and SharePoint.
• Basic understanding of legal framework and documents.

RELATED EXPERIENCE

• Experience of working in a legal office or regulatory environment.

EDUCATION

• Grade 12 or equivalent.

CERTIFICATION

• Legal Assistant Certification or equivalent education/work history is preferred.

PROVISOS
Candidates must be eligible to work in Canada and living in British Columbia or intent to settle in the province.

Hiring Process Accommodation
BCFSA wants to ensure every job applicant is treated fairly and with respect and encourages applications from all candidates, including those with diverse abilities. We welcome you to inform us confidentially if you may require any special support in the application process, including disability accommodation, in order to participate fully in our recruitment experience.