Legal Assistant

TSSA; Toronto; On-site; CAD 65,000 - 81,000; Full time

Job summary

Technical Standards and Safety Authority (TSSA) in Ontario seeks an experienced legal administrative professional to provide high-level support to the General Counsel and senior legal leaders. The role involves coordinating legal processes, managing sensitive matters, and ensuring efficient delivery of legal services across the organization.

The successful candidate will handle litigation support, governance activities, and confidential records with strong organizational and communication

Qualifications

• Strong knowledge of legal processes and documentation, including litigation, investigations, legal correspondence, affidavits, and regulatory matters.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities, deadlines, and complex schedules in a fast-paced environment.
• Excellent communication and stakeholder management skills for interaction with senior leaders, legal counsel, courts, tribunals, and external partners.
• Sound judgment, discretion, and attention to detail in handling confidential information and producing accurate legal documents.
• Strong research, problem-solving, and technical skills with proficiency in Microsoft Office and legal records management systems.

Responsibilities

• Provide executive and legal administrative support by managing calendars, coordinating meetings, tracking deadlines, and supporting senior legal leaders.
• Prepare and maintain legal documents, drafting, formatting, and managing correspondence, litigation materials, presentations, and minutes.
• Support litigation, investigations, and issues management activities, coordinating court dates, filings, and interactions with counsel.
• Coordinate stakeholder engagement and corporate governance activities, supporting meetings, boards, and interactions with internal and external stakeholders.
• Manage sensitive matters and administrative operations, maintaining confidentiality and overseeing legal records and invoicing.
• Drive operational efficiency by streamlining administrative and legal processes and identifying productivity improvements.

Skills

Executive support

Legal documentation

Stakeholder management

Organizational skills

Communication

Discretion

Research

Education

University degree

Paralegal Diploma

Law Clerk Diploma

Legal Assistant Diploma

Equivalent legal education

Tools

Microsoft Office Suite

Legal records management systems

Job description

At Technical Standards and Safety Authority (TSSA), we are deeply committed to safety and passionate about making Ontario a safer place to live, work and play. As one of Ontario’s public safety regulators,establishedby the provincial government, our team of more than 450 professionals administer safety regulations and enhance public safety across multiple sectors - boilers and pressure vessels and operating engineers; elevating devices, amusementdevicesand ski lifts; and fuels. Our people are our greatestasset,and every role is vital to our vision of working together for safer communities —today and tomorrow.

As part of our Legal team,you will provide high-level administrative and legal support to the General Counsel & Corporate Secretary and senior legal leaders. By coordinating legal processes, managing sensitive matters, supporting litigation activities, and ensuring the smooth execution of legal and corporate governance functions,you’ll enhance leadership effectiveness, maintain compliance with legal requirements, and contribute to the efficient delivery of legal services across the organization.

Your Key Contributions:

• Provide executive and legal administrative support, managing calendars, coordinating meetings, tracking critical deadlines, and ensuring senior legal leaders are supported in achieving strategic priorities.
• Prepare and maintain legal documentation, drafting, formatting, and managing correspondence, legal documents, litigation materials, presentations, and meeting minutes with accuracy and attention to detail.
• Support litigation, investigations, and issues management activities, coordinating schedules, court dates, court filings, legal counsel interactions, and documentation to ensure procedural requirements and deadlines are met.
• Coordinate stakeholder engagement and corporate governance activities, supporting meetings, board and committee matters, events, and interactions with internal leaders, external counsel, courts, tribunals, insurers, and other stakeholders.
• Manage sensitive matters and administrative operations, maintaining confidentiality, overseeing legal records, invoice processing, onboarding activities, and ensuring compliance with records management requirements.
• Drive operational efficiency and continuous improvement, anticipating support needs, streamlining administrative and legal processes, and identifying opportunities to enhance productivity and service delivery.

Your Qualifications & Key Strengths:

Education:

• University degree or Paralegal Diploma, Law Clerk Diploma, Legal Assistant Diploma, or equivalent legal education.

Experience:

• Minimum 3 years of experience providing administrative and legal support in a legal, regulatory, government, or professional services environment.
• Experience supporting litigation, investigations, issue management, or regulatory matters.
• Exposure to corporate governance or corporate secretary functions is considered an asset.

Knowledge & Skills:

• Strong knowledge of legal processes and documentation, including litigation, investigations, legal correspondence, affidavits, and regulatory matters.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities, critical deadlines, and complex schedules in a fast-paced environment.
• Excellent communication and stakeholder management skills, enabling effective interaction with senior leaders, legal counsel, courts, tribunals, and external partners.
• Sound judgment, discretion, and attention to detail, with proven ability to manage sensitive information, maintain confidentiality, and produce accurate legal documentation.
• Strong research, problem-solving, and technical skills, including legal research capabilities and proficiency with Microsoft Office Suite and legal records management systems.

Helpful Information That Matters:

The hiring range for this role is $64,914– $81,142. The annual salary may vary within this range depending on a number of factors, including a candidate’s qualifications.

Fostering a strong safety culture: TSSA has earned the 5-Star Safety Cultures Award from Canadian Occupational Safety magazine for five consecutive years (2022-2026). For more information on TSSA and our values, please visit TSSA Careers.

Equal Opportunity Employer:

TSSA is committed to diversity and inclusion.We are committed to building and maintaining collaborative, caring and positive work environments so that our employees bring their whole selves to work each and every day.We encourage all qualified applicants to apply without regard to race, national or ethnic origin,colour, religion, age, sex, sexual orientation, marital status, familystatusor disability. Only those selected for an interview will be contacted.

Accommodation:

TSSA is pleased to offer accommodation for applicants with disabilities. If you are interested in applying for a job opportunity, or are contacted by usregardinga job opportunity, please adviseofany accommodation you may require.

Posting Details:

This job posting is for an existing vacancy within TSSA. We are actively seeking a qualified candidate to fill the current position. TSSA uses AI to support screening of pre-screening question responses. Even if an application is flagged by the system, our teamendeavoursto review all candidates’ qualifications and experience.