Legal Assistant

Marberg Staffing; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

Marberg Staffing is seeking a Legal Assistant for a temporary position with a provincial government agency in downtown Toronto. The role involves providing legal administration support, coordinating schedules, and assisting with legal documentation. Ideal candidates will have post-secondary education in Legal or Business Administration, and experience in a similar role is preferred.

Qualifications

• 1 year of legal administration experience preferred.
• Ability to work collaboratively in a diverse workplace.
• Knowledge of legal terminology.

Responsibilities

• Provide legal administration support and office coordination.
• Maintain team schedules for tribunal hearings.
• Prepare memos and reports from drafts or notes.

Skills

Proficiency with MSOffice

Strong typing skills

English communication

Attention to detail

Education

Post Secondary education in Legal Administration or Business Administration

Tools

MSOffice Word

Excel

PowerPoint

Outlook

Job description

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This range is provided by Marberg Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$23.00/hr - CA$23.00/hr

Direct message the job poster from Marberg Staffing

Recruitment Consultant at Marberg Staffing Ltd.

Legal Assistant (Entry Level) for provincial government agency client, downtown Toronto.

Job Type: Temporary.

Initial Term: June 24 2025 to July 11, 2025, with possible extension.

Target Compensation: $23 per hour, with some flexibility according to experience.

Regular Work Hours: From 9 am to 5 pm not including 1 hour unpaid lunch break, to be worked during regular business hours, Monday to Friday (35 work hours per week).

Work Location: 100% onsite at client's downtown Toronto office, near TTC station. Please note that this organization maintains a COVID screening policy.

Responsibilities Summary:

To provide legal administration support, office coordination, and clerical services to Legal Services team.

• Coordinate and maintain team schedule for tribunal hearings and mediations, liaising with other departments and colleagues as needed.
• Arrange meetings and travel, book meeting rooms, assemble supporting information and prepare meeting briefing packages.
• Assist in collection and preparation of supporting documents and evidence for applications, including documents binding, and following up with other parties to obtain required information.
• Prepare memos and reports from drafts, handwritten notes, or verbal instructions, using appropriate formats and templates.
• Maintain filing system for active and closed files. Maintain file tracking procedures and retrieve and re-shelve files from on-site records centre as requested.
• Provide back-up to legal administrative support staff and receptionist as needed. Receive phone calls and visitors, interact with members of the general public and provide appropriate information in a courteous manner. Accurately collect and record all relevant case information.
• Additional legal and general office administration tasks as required.

Qualifications:

Education: Post Secondary education in Legal Administration, Business Administration, or equivalent combination for education and work experience.

Preferred Work Experience: Approximately 1 year of legal administration experience from either an in-house legal department or a law firm, or equivalent combination of work experience and education.

Preferred Sector Experience: Community services and/or general public facing experience an asset. Familiarity with a tribunal or quasi-judicial environment an asset.

Technical and Language Skills Requirements:

• Proficiency with MSOffice Word, PowerPoint, Excel, and Outlook (will be tested).
• Strong typing and data entry skills (will be tested)
• Familiarity with a case management system an asset.
• Strong English skills, both written and verbal, including advanced level business writing skills, excellent spelling, grammar, proofreading and syntax, and polished, professional telephone manners.

Task -Based Qualifications and Additional Attributes:

• Knowledge of legal administrative support practices and court or tribunal processes. Familiarity with legal protocol to anticipate and prepare required documents.
• Excellent administrative skills, with ability to work well in a time sensitive environment with multiple urgent deadlines.
• Knowledge of legal terminology to prepare and proofread legal documents and to understand their significance and/or urgency.
• Punctual, responsible, and reliable. Demonstrated record of professional conduct and character, and ability to work well both independently and collaboratively.
• Ability to work well with members of the general public, including ability to provide standardized information and respond directly to routine requests.
• Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
• Superior attention to detail, and organized, methodical approach to completion of tasks.
• Ability to work collaboratively and respectfully in a diverse workplace, including awareness of and sensitivity to cultural, racial, ethnic, gender, age and disability-related issues that may arise in the workplace and in serving diverse communities.

Additional Requirements:

• Ability to complete the Ontario Self Assessment Tool on a daily basis, to proactively screen for COVID-19 related symptoms and risk factors prior to entry into the workplace.
• Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
• Ability to work 100% onsite, abiding by organization health and safety policies.
• Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities.
• Provision of certification of AODA and OHSA online training course completion prior to assignment start.
• Provision of certification of full COVID-19 vaccination series prior to assignment start, subject to reasonable accommodation per the Ontario Human Rights Code.
• Additional satisfactory Background Checks, Technical Skills Evaluations, and Employment References as required.

Application Notes:

Recommended Application Date: We kindly request that you submit your resume as soon as possible, as our client will not accept applications after June 23 2025. Qualified applications may be contacted same day as date of application.

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range.

Please note that for this position, Marberg Staffing only accepts applications through Indeed.ca, LinkedIn and marberg.com.

Candidates are only contacted via official phone call, email, or LinkedIn message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Legal and Administrative

• Industries

  Legal Services, Government Administration, and Office Administration

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