Commercial Real Estate Legal Assistant

Ruby & Co.; Toronto; Hybrid; CAD 76,000 - 150,000; Full time

Job summary

A well-established law firm in downtown Toronto is looking for a Commercial Real Estate Legal Assistant. The ideal candidate will support lawyers with legal documentation, manage client files, and liaise with clients and real estate professionals. This position offers a competitive salary, hybrid remote flexibility, and comprehensive benefits.

Benefits

Comprehensive benefits package

RRSP matching

Hybrid remote flexibility

Qualifications

• 5+ years of experience in Commercial Real Estate law.
• Strong knowledge of title search procedures.
• Proficiency in managing multiple files.

Responsibilities

• Prepare and manage legal documents related to real estate transactions.
• Assist lawyers in due diligence and closings.
• Communicate with clients and various stakeholders.

Skills

Attention to detail

Communication skills

Organizational skills

Education

Legal Assistant or Law Clerk diploma

Tools

MS Office

Legal practice management software

Teraview

Job description

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Direct message the job poster from Ruby & Co.

Our client, a well-established law firm located in downtown Toronto, is seeking a Commercial Real Estate Legal Assistant to join their team.

Responsibilities

• Prepare, draft, and revise legal documents, including agreements of purchase and sale, leases, and closing documents.
• Assist lawyers with all aspects of real estate transactions, including due diligence, title searches, and closings.
• Open, maintain, and close client files in accordance with firm procedures.
• Communicate with clients, realtors, lenders, municipal offices, and title insurance companies.
• Monitor and manage critical dates and transaction timelines.
• Coordinate document registration and filings with Teraview and other online systems.
• Manage trust accounts and handle billing, time entry, and docketing.
• Maintain organized physical and digital filing systems.

Requirements

• 5+ years of experience as a legal assistant in Commercial Real Estate law, preferably in a law firm setting.
• Legal Assistant or Law Clerk diploma / certificate from a recognized institution.
• Strong knowledge of Teraview, title search procedures, and real estate closing processes.
• Proficiency in MS Office and legal practice management software.
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail and ability to manage multiple files simultaneously.
• Professional, client-focused attitude and ability to work well in a team environment.

Compensation

This role offers a competitive salary commensurate with experience, hybrid remote flexibility, a comprehensive benefits package, and RRSP matching.

Seniority level

Seniority level

Not Applicable

Employment type

Employment type

Full-time

Job function

Job function

Legal

Legal Services

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