Legal Assistant

Inside Higher Ed; St. Catharines; Hybrid; CAD 71,000 - 93,000; Full time

Job summary

A renowned educational institution is seeking a Legal Assistant to provide confidential administrative support within its Office of University Counsel. The role requires excellent organizational skills and the ability to manage a complex filing system, while also supporting the Legal Counsel team effectively. Ideal candidates will possess at least three years of administrative experience, preferably in a university or legal setting.

Qualifications

• Minimum three years of experience providing administrative support.
• Experience supporting in a University environment is highly desirable.

Responsibilities

• Providing high level of confidential administrative support to legal counsel.
• Managing and maintaining a complex legal filing system.
• Scheduling meetings with internal and external stakeholders.

Skills

Proficiency with MS Office365

Effective problem solving skills

Excellent written communication skills

Excellent interpersonal communications skills

Excellent organizational and time-management skills

Excellent file management skills

Education

College Diploma in legal / secretarial assistant or law clerk program

Tools

iManage

SharePoint

Job description

Legal Assistant Date Posted : 06 / 02 / 2025Req ID : 43091Faculty / Division : Office of University CounselDepartment : Office of University CounselCampus : St. George (Downtown Toronto) Description : Reporting to Legal Counsel and providing support to the Office Manager, the incumbent provides a high level of confidential administrative support to a team of specialized legal counsel within the Office of the University Counsel. In an environment that requires confidentiality and discretion, the incumbent is responsible for : managing and providing the full range of administrative supports to a team of legal counsel; briefing counsel on issues as they arise, including identifying priorities and, where appropriate, recommending next steps; monitoring and maintaining a complex and confidential legal filing system and monitoring system for flagging important deadlines; receiving and reviewing all correspondence for counsel whom the incumbent supports, scheduling meetings with multiple internal and external stakeholders, screening and reporting on items, assigning priority, handling routine matters falling within established policies / practices, and applying judgement in decisions on distribution, consulting as appropriate.The incumbent provides a broad range of support to the Office Manager in administering the operation of the Office of the University Counsel and supports team initiatives and projects, as required. This position is hybrid working one day per week onsite. Qualifications Required : Experience : Minimum three (3) years of experience providing administrative support. Experience providing support in a University environment is highly desirable. Knowledge of University administrative policies and procedures is an asset. Experience in paralegal, legal clerical, or legal administrative environment is highly valued. Skills : Proficiency with MS Office365, scheduling, e-mail and cloud based software; typing speed of 70 w.p.m. Familiarity with web search and research tools; effective problem solving skills. Familiarity with iManage and SharePoint an asset. Education : College Diploma in legal / secretarial assistant or law clerk program or equivalent combination of education and experience is preferred. Other : Excellent written communication skills. Ability to work with extremely confidential and sensitive material. Excellent interpersonal communications skills, including tact, diplomacy and client service focus. Excellent organizational and time-management skills. Excellent file management skills. Ability to assimilate and interpret significant amounts of information. Ability to meet deadlines. Ability to prioritize tasks and responsibilities. Flexibility with regard to types of tasks. Precision, accuracy, must pay meticulous attention to detail. Outstanding public relations skills e.g. tact, diplomacy, client service orientation. Familiarity with or ability to learn and apply fundamentals of legal processes. NOTE : This is a term position until April 2026. Closing Date : 06 / 09 / 2025, 11 : 59PM ETEmployee Group : SalariedAppointment Type : Budget - TermSchedule : Full-Time NOTE : This is a term position until April 2026.Pay Scale Group & Hiring Zone : C3 Hiring Zone : $71,911 - $92,048 Broadband Salary Range : $71,911 - $112,182Job Category : Legal .buttontext00b26598368a4abe a{ border : 1px solid transparent; } .buttontext00b26598368a4abe a : focus{ border : 1px dashed #25355a !important; outline : none !important; } All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.If you require any accommodations at any point during the application and hiring process, please contact Segment : Administrative Assistant, Cloud, PR, Clerical, Administrative, Technology, Marketing, Research

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Legal Assistant • St. Catharines, Ontario, Canada