Legal Assistant

Sullivan Mahoney LLP; Niagara Falls; On-site; CAD 45,000 - 60,000; Full time

Job summary

Sullivan Mahoney LLP, the leading law firm in Niagara, seeks an experienced Legal Assistant to support the labour and employment practice. The role involves document preparation, data management, and general practice administration within a busy firm environment.

We value accuracy, client service, and teamwork. The firm adheres to equitable employment practices and offers accommodation upon request for candidates with disabilities.

Qualifications

• Minimum 5 years' experience in a Legal Assistant role.
• Proficient in Microsoft Office (Word, Outlook, Excel) including PCLaw and Adobe Pro.
• Previous experience in labour and employment law is preferred.
• Thorough knowledge of Ontario Rules of Civil Procedure and Court Directions.

Responsibilities

• Provide support for day-to-day legal practice activities including diarizing events, scheduling, greeting clients, and file management.
• Prepare correspondence and legal documents for review.
• Gather documents, compile timelines, affidavits, pleadings, and court forms; manage filing (e-filing and e-documents).
• Assist lawyers with trial and hearing preparation and support.
• Monitor deadlines, send reminders, and file responses with deadlines.

Skills

Legal support experience

Microsoft Office

PCLaw

Adobe Pro

Education

Post-secondary Legal Assistant / Law Clerk program

Legal training in Ontario rules of civil procedure

Job description

Sullivan Mahoney LLP is the largest law firm in Niagara, providing a full range of legal services to our diverse client base.

Sullivan Mahoney is committed to maintaining the tradition of excellence established by those before us. We are a firm that takes pride in providing our clients with strategic and cost-effective advice.

Not only are we committed to our clients, but also to our communities. We give back through charitable donations, fundraisers and sponsorships.

The salary range for the position of Legal Assistant is $45,000 t $60,000 annually.

The Legal Assistant role supports the day to day activities of the lawyer(s) within the labour and employment practice group. This role is responsible for filing of documents, data entry and data management, document preparation and general practice administration.

Sullivan Mahoney LLP is one of Niagara's most distinguished and trusted law firms. Our success lies with our knowledgeable and dedicated lawyers and staff. We strongly believe in our people - their efforts reflect our culture. From a commitment to client success, to the new ideas they generate, our employees have succeeded in making us what we are today.

We thank all applicants, however only those selected for an interview will be contacted. Sullivan Mahoney LLP is committed to providing accommodations to people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

Employment Equity Statement

The diversity of our workplace is at the core of our innovation and creativity and strengthens our knowledge and excellence. Sullivan Mahoney LLP strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The Firm seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives.

Responsibilities

• Provides support in the efficient and effective management of the practice including diarizing events, scheduling, greeting clients, file management, etc.;

• Prepares correspondence and legal documents to review;

• Gather documents, compiles timelines and affidavits of documents, all pleadings, and any other court forms, serving, filing (including knowledge of filing procedures such as e-filing and e-documents, executive compensation drafting, drafting of demand letters and pleadings, and drafting of governance/policy matters;

• Provides assistance to lawyer(s) with trial and hearing preparation and support;

• Monitors deadlines, sends reminders and assists in preparing and filing responses with deadlines;

• Performs various administrative functions including conflict checks, opening and closing files, and preparation of account related documents (i.e. docketing, billing summaries, etc.)

• Interacts professionally with clients, opposing counsel, experts and other relevant stakeholders via telephone and written communications;

• Keeps informed of any changes in specialty area and is quickly able to adapt procedures to meet requirements;

• Performs other duties as may be assigned and or required from time to time.

Qualifications

• Minimum 5 years' experience in a Legal Assistant role;

• Successful completion of post-secondary Legal Assistant / Law Clerk or related program;

• Previous experience and knowledge in labour and employment law;

• Thorough and current knowledge of the Ontario Rules of Civil Procedure and Ontario Court Practice Directions;

• Thorough knowledge of OHRT and OLRB Rules of Procedure;

• Proficient in Microsoft Office including Word, Outlook, Excel, as well as PCLaw and Adobe Pro;

• Ability to ensure appropriate follow-ups are done, that clients receive appropriate service;

• Excellent organizational skills and ability to prioritize and risk- assess high volumes of work, responding to shifting priorities as necessary;

• Ability to take initiative and demonstrate accountability, flexibility and adaptability;

• Decisive and able to work with minimal direction / supervision;

• Exceptional attitude and work ethic;

• Willingness to assist others voluntarily or as requested in a team environment;

• Enjoy working in a large office and team environment;

• Willingness and ability to support and enhance the Firm's presence and goals.