Legal Assistant

Groupe MACH; Montreal (administrative region); On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Summer hours all year

Medical and dental insurance

RRSP with employer participation

Transport costs reimbursed at 100%

6 sick/personal days per year

Sports subscription reimbursement

Employee Assistance Program (EAP)

Training and development

Job summary

Groupe MACH's Legal Affairs team in Montreal is growing, seeking motivated professionals to support lawyers and paralegals with file management, calendars, and governance tools.

Join a team of 450 colleagues dedicated to real estate projects and client service, in a collaborative environment offering a competitive salary, medical/dental insurance, RRSP participation, and ongoing training opportunities.

Qualifications

• Minimum five years of experience in a similar role.
• Bilingual English and French, both written and spoken.
• Proficiency in the Microsoft Office Suite (advanced Excel skills are considered an asset) and Adobe Acrobat.
• Strong decision-making, problem-solving, and prioritization skills.
• Versatile, resourceful, proactive, and self-motivated, with the ability to work effectively both independently and as part of a team.
• Excellent communication skills with strong active listening abilities.

Responsibilities

• Maintain and update departmental file lists, tracking logs, calendars, and governance tools.
• Provide administrative support to lawyers and paralegals, including: compiling and organizing legal documents; coordinating legal files and departmental activities; coordinating document execution and obtaining signatures; drafting ancillary agreements, amendments, correspondence, letters, and extension agreements.
• Perform any other related duties as assigned.

Skills

Administrative support

Microsoft Office

Excel

Document management

Communication

Bilingual EN/FR

Analytical thinking

Strategic thinking

Customer focus

Working independently

Education

High school diploma or DEP in Administration

Tools

Adobe Acrobat

Job description

How would you like to join a company where people are at the heart of the projects? Our Legal Affairs team in Montreal is growing and we are looking for passionate talents to join our adventure! Being part of the MACH team means joining a team of 450 colleagues who work daily to put their knowledge at the service of their clients and Real Estate. For 25 years, MACH has been building real estate projects designed to have a structuring, lasting and significant impact on cities and neighborhoods, as well as on the lives of residents, users and visitors. Thus, the company builds each building to create collective values combining beauty, usefulness and responsibility. In Canada, MACH is one of the largest real estate owners. It is distinguished in particular by a real estate portfolio of more than 45 millions square feet, including several jewels of the Quebec urban landscape: the Sun Life building, the CIBC Tower, the Place Victoria tower as well as the Ontario with Allstate Corporate center in Toronto and 100 O'Connor in Ottawa.

Join a Team of Professionals and Work in a Healthy Environment!

Responsibilities

• Maintain and update departmental file lists, tracking logs, calendars, and governance tools.
• Provide administrative support to lawyers and paralegals, including:
  • Compiling and organizing legal documents.
  • Coordinating legal files and departmental activities.
  • Coordinating document execution and obtaining signatures.
  • Drafting ancillary agreements, amendments, correspondence, letters, and extension agreements.
• Perform any other related duties as assigned.

Qualifications

High school diploma or a vocational diploma (DEP) in Administration, or an equivalent combination of education and relevant experience.

• Minimum of five (5) years of experience in a similar role.
• Bilingualism required: English and French, both written and spoken.
• Proficiency in the Microsoft Office Suite (advanced Excel skills are considered an asset) and Adobe Acrobat.
• Strong decision-making, problem-solving, and prioritization skills.
• Versatile, resourceful, proactive, and self-motivated, with the ability to work effectively both independently and as part of a team.
• Excellent communication skills with strong active listening abilities.

Competencies

• Self-motivated with a strong sense of initiative.
• Strong analytical skills and strategic thinking abilities.
• Customer service-oriented with a strong client-focused approach.
• Confident and assertive, with the ability to perform effectively under pressure.

Benefits

• Competitive salary;
• Summer hours all year;
• Medical and dental insurance;
• RRSP with employer participation;
• Transport costs reimbursed at 100%;
• 6 sick/personal days per year;
• Reimbursement of a sports subscription according to the amount in force;
• Employee Assistance Program (EAP);
• Training and development.

At MACH, we believe that a company's strength lies in the richness of its differences. We value diversity in all its forms - whether cultural, ethnic, gender-based, age-related, sexual orientation, abilities, background, or perspectives. We are committed to providing an inclusive work environment where everyone can fully contribute to our collective success. This commitment is also reflected in our adherence to ESG principles, integrating sustainable, ethical, and responsible practices into all our actions and decisions.

We thank all applicants in advance for their interest in this position, but only those selected for an interview will be contacted.