Legal Assistant

Groupe Mach Inc.; Montreal (administrative region); On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Summer hours

Medical and dental insurance

RRSP

Transport reimbursement

Sick/personal days

Sports subscription reimbursement

Employee Assistance Program

Training and development

Job summary

Groupe Mach Inc. in Montreal is seeking a Legal Assistant to support the Legal Affairs Department under the supervision of the Senior Paralegal.

You will provide administrative and operational support to lawyers and paralegals, including organizing documents, coordinating files, and managing calendars. The role requires a high school diploma or DEP in Administration with at least five years in a similar role, bilingual English and French, and proficiency in Microsoft Office and Adobe Acrobat.

Qualifications

• High school diploma or DEP in Administration or equivalent.
• Minimum of five years of experience in a similar role.
• Bilingual English and French, both written and spoken.
• Proficiency in Microsoft Office Suite and Adobe Acrobat.
• Strong decision-making, problem-solving, and prioritization skills.
• Versatile, resourceful, proactive and self-motivated, with the ability to work independently and in a team.
• Excellent communication skills with active listening abilities.

Responsibilities

• Maintain and update departmental file lists, tracking logs, calendars, and governance tools.
• Provide administrative support to lawyers and paralegals, including: compiling and organizing legal documents; coordinating legal files and departmental activities; coordinating document execution and obtaining signatures; drafting ancillary agreements, amendments, correspondence, letters, and extension agreements.
• Perform any other related duties as assigned.

Skills

Bilingual (English & French)

Strong communication skills

Analytical thinking

Initiative & self-motivation

Education

High school diploma or DEP in Administration

Tools

Microsoft Office Suite

Microsoft Excel

Adobe Acrobat

Job description

Job Description

Posted Thursday, July 23, 2026 at 4:00 AM

How would you like to join a company where people are at the heart of the projects?

Our Legal Affairs team in Montrealis growing and we are looking for passionate talents to join our adventure! Being part of the MACH team means joining a team of 450 colleagues who work daily to put their knowledge at the service of their clients and Real Estate.

For 25 years, MACH has been building real estate projects designed to have a structuring, lasting and significant impact on cities and neighborhoods, as well as on the lives of residents, users and visitors.

Thus, the company builds each building to create collective values combining beauty, usefulness and responsibility. In Canada, MACH is one of the largest real estate owners. It is distinguished in particular by a real estate portfolio of more than 45 millions square feet, including several jewels of the Quebec urban landscape: the Sun Life building, the CIBC Tower, the Place Victoria tower as well as the Ontario with Allstate Corporate center in Toronto and 100 O’Connor in Ottawa.

JOIN A TEAM OF PROFESSIONALS AND WORK IN A HEALTHY ENVIRONMENT!

Under the supervisionof the SeniorParalegal, the LegalAssistant will provideadministrative and operationalsupport to theLegal Affairs Department, including but notlimited to thefollowing responsibilities:

• Maintainand update departmentalfile lists, trackinglogs, calendars, andgovernance tools.
• Provide administrative support to lawyers and paralegals, including:
  • Compiling and organizing legal documents.
  • Coordinating legal files and departmental activities.
  • Coordinating document execution and obtaining signatures.
  • Drafting ancillary agreements, amendments, correspondence, letters, and extension agreements.
• Perform any otherrelated duties asassigned.

QUALIFICATIONS

High school diplomaor a vocationaldiploma (DEP) inAdministration, or anequivalent combinationof education andrelevantexperience.

• Minimum of five(5) years ofexperience in asimilar role.
• Bilingualism required: Englishand French, bothwritten and spoken.
• Proficiency in theMicrosoft Office Suite(advanced Excel skillsare considered anasset) andAdobe Acrobat.
• Strong decision-making, problem-solving, andprioritization skills.
• Versatile, resourceful, proactive, andself-motivated, withthe ability towork effectively bothindependently and aspart of ateam.
• Excellent communicationskills with strongactive listening abilities.

COMPETENCIES

• Self-motivated witha strong senseof initiative.
• Strong analytical skillsand strategic thinkingabilities.
• Customer service-orientedwith a strongclient-focused approach.
• Confident and assertive, with the abilityto perform effectivelyunder pressure.

In addition to joining a dynamic environment , here are the benefits of working at MACH:

• Summer hours all year;
• Medical and dental insurance;
• RRSP with employer participation;
• Transport costs reimbursed at 100%;
• 6 sick/personal days per year;
• Reimbursement of a sports subscription according to the amount in force;
• Employee Assistance Program (EAP);
• Training and development.

At MACH, we believe that a company’s strength lies in the richness of its differences. We value diversity in all its forms — whether cultural, ethnic, gender-based, age-related, sexual orientation, abilities, background, or perspectives. We are committed to providing an inclusive work environment where everyone can fully contribute to our collective success. This commitment is also reflected in our adherence to ESG principles, integrating sustainable, ethical, and responsible practices into all our actions and decisions.