Legal Assistant

Squarepoint; Montreal; On-site; CAD 50,000 - 65,000; Full time

Job summary

Squarepoint in Montreal, Canada, seeks a Legal Assistant to support the legal department with invoice review, processing, and coordination of external counsel invoices.

You will onboard law firms, create matter IDs, log invoices, verify billing accuracy, and route for approvals. The role also involves monitoring statuses, handling queries, and providing ad hoc admin support.

Strong English communication, excellent MS Office skills, and organizational prowess are essential.

Qualifications

• Excellent PC skills, including Word, Outlook and Excel.
• Ability to work well with colleagues across multiple regions.
• Highly organised with the ability to prioritise and manage multiple tasks.
• Excellent attention to detail.
• Outstanding communication in English (both written and verbal).

Responsibilities

• Manage the legal invoice system, onboarding law firms and creating matter IDs.
• Receive, log, and track invoices from external counsel and providers.
• Review invoices for completeness and compliance with terms.
• Identify discrepancies, non-compliant charges, duplicates, or missing information.
• Route invoices to the appropriate stakeholders for review and approval.
• Submit approved invoices to finance/accounts payable per procedures.
• Monitor invoice status and follow up on outstanding approvals and queries.
• Act as a point of contact between legal, finance and external counsel on billing matters.
• Perform other admin tasks to support the Legal team.

Skills

Word

Outlook

Excel

Regional collaboration

Organization

Attention to detail

English communication

Job description

The Legal Assistant is responsible for supporting the legal department in the review, coordination,

administration, and processing of invoices submitted by external legal counsel and other legal service providers.

Position Overview:

• Managing the legal invoice system, including onboarding law firms, creating matter IDs, and preparing reports.
• Receive, log, and track invoices from external counsel and legal service providers.
• Review invoices for completeness, accuracy, and compliance with agreed billing terms, and
• Identify discrepancies, non-compliant charges, duplicate billing, or missing supporting information.
• Route invoices to the appropriate legal and business stakeholders for review and approval.
• Submit approved invoices to finance/accounts payable in line with internal procedures and
• Monitor invoice status and follow up on outstanding approvals, rejected invoices, and payment queries
• Act as a point of contact between the legal department, finance/accounts payable, and external counsel on billing and invoice matters.
• Other ad hoc admin tasks to support the Legal team members.

Required qualifications:

The ideal candidate for the Legal Assistant position will have the following qualifications and skills:

• Excellent PC skills, including advance knowledge of Microsoft Word, Outlook and Excel.
• Ability to work well with colleagues across multiple regions.
• Highly organised with the ability to prioritise and manage multiple tasks.
• Excellent attention to detail.
• Outstanding communication in English (both written and verbal).