Legal Assistant

Services OR LP/SEC; Calgary; On-site; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Hybrid work environment

Retirement savings plan with employer

Benefit premiums paid by the firm

Telemedicine services

Flexible health and wellness allowance

Job summary

Norton Rose Fulbright Canada LLP in Calgary is seeking a Legal Assistant to join our Employment & Labour and Litigation teams. This full-time permanent role supports lawyers with high‑volume workflow in a fast‑paced, professional environment.

The ideal candidate is highly organized with excellent client service, strong communication, and the ability to manage multiple tasks while meeting deadlines in a hybrid work setting.

Qualifications

• Completion of a recognized legal assistant program.
• Minimum of 3 years of legal assistant experience.
• Strong knowledge of Microsoft Office.
• Excellent interpersonal and communication skills.
• Detail-oriented with ability to manage multiple tasks.
• Capable of meeting deadlines and working independently or in a team.

Responsibilities

• Prepare, compile, serve and file documents for court tribunals, arbitration/mediation and contractual matters.
• Maintain docket diaries, reminders and limitation tracking.
• Prepare expense reports and oversee key account billing administration.
• Manage lawyers’ schedules, including hearing dates, client meetings, conference calls and travel arrangements.
• Draft and revise correspondence and e-mails, transcribe, modify and format documents.
• Prioritize workflow to ensure completion of accurate work within established deadlines.
• Maintain files, including daily filing, file organization, opening files and closing files.
• Handle incoming telephone, email and mail correspondence.
• Perform general administration duties, including time entry.

Skills

Microsoft Office

Interpersonal skills

Organization

Communication

Multitasking

Time management

Education

Legal assistant program

Job description

Norton Rose Fulbright Canada LLP is currently seeking a Legal Assistant to work in our Calgary Office. This full‑time permanent role supports lawyers in the Employment & Labour and Litigation practice. We are looking for a highly organized professional with excellent client service skills who thrives in a fast‑paced, high‑performance culture.

Responsibilities

• Prepare, compile, serve and file documents for court tribunals, arbitration/mediation and contractual matters.
• Maintain docket diaries, reminders and limitation tracking.
• Prepare expense reports and oversee key account billing administration.
• Manage and coordinate lawyers’ schedules, including hearing dates, client meetings, conference calls and travel arrangements.
• Draft and revise correspondence and e‑mails, transcribe, modify and format documents.
• Prioritize workflow to ensure completion of accurate work within established deadlines.
• Maintain files, including daily filing, file organization, opening files and closing files.
• Handle incoming telephone, email and mail correspondence.
• Perform general administration duties, including time entry.

Qualifications and Experience

• Completion of a recognized legal assistant program is preferred.
• Minimum of 3 years of legal assistant experience, preferably in Employment & Labour or Litigation.
• Above‑average technical aptitude with strong knowledge of Microsoft Office.
• Excellent interpersonal and communication skills.
• Detail‑oriented and able to handle multiple tasks.
• Strong organizational and prioritization skills.
• Highly motivated, personable, and proactive.
• Capable of working effectively within deadlines and short time‑frames.
• Demonstrates professionalism, confidentiality and discretion.
• Able to work both independently and as part of a team, with minimal supervision.

Benefits

• Hybrid work environment.
• Retirement savings plan with employer contribution.
• Benefit premiums paid by the firm.
• Telemedicine services.
• Flexible health and wellness allowance covering gym memberships and more.

EEO Statement & Accommodations

Norton Rose Fulbright is an equal opportunity employer committed to providing equal access for all. Depending on the role, applicants may be required to provide proof of vaccinations recommended by government or public health authorities. Those who are unable to get vaccinated due to protected grounds may request reasonable accommodation; we are committed to providing such accommodations.