Legal Assistant

Norton Rose Fulbright Canada LLP; Calgary; Hybrid; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid work environment

Retirement savings plan with employer

Benefit premiums paid by the firm

Telemedicine services

Wellness allowance

Training and development programs

Job summary

Norton Rose Fulbright Canada LLP in Calgary seeks a Legal Assistant to support lawyers in our Litigation practice. This full-time permanent role focuses on administrative items and coordinating schedules, with a client-service mindset in a fast-paced, high-performance culture.

The position requires a recognized legal assistant program and at least 3 years of experience; strong organization and communication skills are essential. Hybrid work environment and firm benefits offered.

Qualifications

• Completion of a recognized legal assistant program is preferred.
• Minimum of 3 years Legal Assistant experience, experience in Litigation is preferable.
• Excellent interpersonal and communication skills.
• Detailed oriented and able to handle multiple tasks.
• Strong organization skills.
• Willing to take initiative, respond to everyday tasks with little supervision.

Responsibilities

• Prepare, file documents for court tribunals, arbitration/mediation and contractual matters.
• Docket diaries, reminders and deadlines.
• Prepare expense reports and oversee key account billing administration.
• Manage lawyers' schedules, including hearing dates, meetings, calls and travel arrangements.
• Draft and revise correspondence and emails.
• Transcribe, modify and format documents.
• Maintain files and daily filing; open/close files.
• Handle incoming telephone, email and mail correspondence.
• Administration duties, including time entry.

Skills

Communication skills

Organization skills

Time management

Attention to detail

Team player

Client service

Education

Recognized legal assistant program

Tools

Microsoft Office

Job description

Norton Rose Fulbright Canada LLP is currently seeking a Legal Assistant to work in our Calgary Office. This full-time permanent legal assistant role will provide support to lawyers in our Litigation practice. This position will play a key role in handling administrative items. We are seeking a highly organized professional individual with excellent client service skills, who thrives in a fast-paced, high performance culture.

The primary responsibilities of the position are: You will be focusing on:

• Prepare, compile, serve and file documents for court tribunals, arbitration/mediation and contractual matters.
• Docket diaries, reminders and limitations.
• Prepare expense reports and oversee key account billing administration.
• Manage and coordinate lawyers' schedules, including coordinating hearing dates, questionings, client meetings, conference calls and travel arrangements.
• Draft and revise correspondence and e-mails.
• Transcribe, modify and format documents.
• Prioritize workflow to ensure completion of accurate work within established deadlines.
• Maintain files; including daily filing, file organization, opening files, closing files, etc.
• Handle incoming telephone, email and mail correspondence.
• Administration duties, including time entry.

What you bring to the role:

• Completion of a recognized legal assistant program is preferred.
• Minimum of 3 years Legal Assistant experience, experience in Litigation is preferable.
• Above average technical aptitude with a strong knowledge of Microsoft Office.
• Excellent interpersonal and communication skills.
• Detailed oriented and able to handle multiple tasks.
• Strong organization skills.
• Highly motivated and personable.
• Able to prioritize work.
• Capacity to work effectively within deadlines and short-time frames.
• Willing to take initiative.
• Responds to everyday tasks with little supervision.
• Maintains professionalism, confidentiality and discretion.
• Able to work both independently and in a team environment.

Benefits:

• Hybrid work environment
• Retirement savings plan with employer contribution
• Benefit premiums paid by the firm
• Telemedicine services
• Wellness matters: Flexible health and wellness allowance that covers much more than gym memberships!
• Training and development programs based on your interests and needs

As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential. To find out more about how we integrate diversity, equity and inclusion in everything we do Diversity, equity and inclusion | Canada | Global law firm | Norton Rose Fulbright.

If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need. Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.

Law around the world nortonrosefulbright.com Please note that this job posting is being advertised to fill an existing vacancy. Norton Rose Fulbright provides a full scope of legal services to the world’s preeminent corporations and financial institutions. The global law firm has more than 3,000 lawyers advising clients across locations in the United States, Europe, Canada, Latin America, Asia, Australia, Africa and the Middle East. With its global business principles of quality, unity and integrity, Norton Rose Fulbright is recognized for its client service in key industries, including financial institutions; energy, infrastructure and resources; technology; transport; life sciences and healthcare; and consumer markets.