Legal Administrative Assistant - Business Law

Gowling WLG; Ottawa; Hybrid; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Legal Administrative Assistant to join their Business Law department on a one-year full-time contract. This role involves organizing workflows, maintaining legal files, and assisting professionals with administrative tasks in a dynamic environment. The firm promotes a hybrid work culture and values diversity, making it an engaging place for talented individuals. If you possess strong organizational and communication skills and have a passion for supporting a legal team, this opportunity could be the perfect fit for you.

Qualifications

• Minimum of five years’ experience in an administrative role.
• Strong written, oral, and verbal communication skills.

Responsibilities

• Organize and expedite workflow through the legal team.
• Maintain files, including opening, closing, and filing documents.
• Assist with scheduling meetings and preparing legal documents.

Skills

Microsoft Office Suite

Organizational Skills

Communication Skills

Problem-Solving Skills

Multi-tasking

Education

Administrative Assistant Diploma

Job description

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team and are respected and valued for their individual contributions.

PROFILE

We are currently seeking an experienced, detail-oriented individual to join the Business Law department as a Legal Administrative Assistant for a one year full-time contract.

RESPONSIBILITIES

• Organize and expedite the flow of work through the law clerks and professionals' practice, initiating any follow-up action as appropriate.
• All aspects of file maintenance, including, opening and closing files, preparing of sub-files, filing of emails, correspondence, etc., and full responsibility for the organization, filing reports and locating of manual files.
• Use initiative and good judgement to relieve the professional and clerk of administrative detail with respect to accounting, docketing, billing, etc.
• Assist the professional with administrative matters including scheduling meetings.
• Liaise between the legal professional, clerk and various internal and external individuals, groups and clients at all levels.
• Preparation of and transcription of legal documents and correspondence.

QUALIFICATIONS

• Administrative Assistant or Legal Administrative Assistant Diploma coupled with a minimum of five years’ experience.
• Positive attitude and willingness to learn.
• Knowledge of Microsoft Office Suite.
• Ability to work in a team environment with a professional demeanour.
• Strong written, oral and verbal communication skills.
• Effective organizational, problem-solving and administrative skills.
• Ability to multi-task and prioritize workload within a fast-paced environment.

Gowling WLG employees benefit from a hybrid work environment.

Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.