Legal Administrative Assistant

Hays; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading global retail company in North York is seeking a Legal Administrative Assistant for a 2-month contract. The role involves managing legal claims and providing comprehensive administrative support to the legal team, requiring strong organizational skills and attention to detail.

Qualifications

• 3–5 years of administrative experience, preferably in a legal setting.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite and familiarity with legal software.

Responsibilities

• Manage and analyze legal claims daily, ensuring accuracy and timely submission.
• Provide administrative support to the legal team including calendar management.
• Maintain documentation and filing for legal claims effectively.

Skills

Attention to detail

Confidentiality

Organizational skills

Proactivity

Adaptability

Time management

Tools

Microsoft Office Suite

TeamConnect

Job description

Role: Legal Administrative Assistant

Location: North York (4 Days In-Office)

Length: 2 Month Contract (Potential for Extension)

Rate: $25-28/hour

Job Summary:

Hays has partnered with a leading global retail company based in North York, ON. We are seeking a highly organized and detail-oriented Legal Administrative Assistant to support our legal team with day-to-day administrative and claims-related tasks. This candidate will be required to work in-office 4 days per week.

Key Responsibilities:

• Receive and review incoming legal claims and expense reports.
• Analyze 3–6 claims daily, extract key information, and forward to appropriate teams (e.g., Atlanta group, litigation, or general liability).
• Identify and contact relevant individuals to gather supporting documentation for claims.
• Follow up on outstanding documentation and ensure timely submission.
• Translate documents as needed and maintain accurate filing of printed claim records.
• Manage expense reporting through Concur.
• Provide calendar management support for lawyers, as needed.
• Assist with financial tracking and basic invoicing tasks.
• Support ad hoc administrative tasks and contribute to team operations as required.

Qualifications:

• 3–5 years of administrative experience, preferably in a legal or professional services environment.
• Proven ability to handle confidential information with discretion.
• Strong attention to detail and ability to learn quickly.
• Proactive, adaptable, and willing to take initiative in a team setting.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Microsoft Teams.
• Experience with TeamConnect or similar legal case management software is an asset.
• Excellent organizational and time management skills.