Legal Administrative Assistant

Government of Manitoba; Brandon; Presencial; CAD 49.000 - 57.000; Jornada completa

Descripción de la vacante

The Manitoba government’s Legal Aid Manitoba in Brandon seeks a Legal Administrative Assistant to provide essential administrative and legal support to staff lawyers. This role involves preparing, formatting, editing, proofreading and distributing legal documents, and liaising with clients, the Court Office and opposing counsel.

Ideal candidates will have a Legal Assistant Certificate or equivalent experience, strong written and verbal communication, excellent organization, and the ability to

Formación

• Completion of a Legal Assistant Certificate or an equivalent combination of education and related experience.
• Experience performing a full range of legal administrative and secretarial duties including reception duties in a family and/or criminal law environment.
• Experience maintaining physical and electronic legal files and database systems.
• Experience using computer applications such as OpenOffice, Microsoft Office, or equivalent software.
• Strong written communication skills with experience preparing, formatting, proofreading, and editing legal documents with a high degree of accuracy and attention to detail.
• Strong verbal communication skills.
• Strong organizational and time management skills with the ability to prioritize workloads and effectively manage tight deadlines.
• Strong interpersonal skills with the ability to work in a team environment and deal effectively with the public in a legal environment.
• Ability to work independently and solve problems.
• Ability to work with highly sensitive material in a confidential and professional manner.
• Thorough knowledge of family, criminal, and/or administrative law documents and procedures.

Responsabilidades

• Provide administrative, secretarial, reception, and legal support to staff lawyers.
• Prepare, format, edit, proofreading, and distribute correspondence, memos and legal documents.
• Communicate with clients, the Court Office, Crown's Office, opposing counsel and other stakeholders as required.
• Receive, screen, and direct inquiries; maintain paper and electronic filing and records management systems.
• Ensure accurate tracking, organization, and maintenance of legal and administrative information.

Conocimientos

Legal secretarial duties

Written communication

Verbal communication

Organization

Time management

Interpersonal skills

Independent problem solving

Confidentiality

Legal document formatting

Records management

Educación

Legal Assistant Certificate

Herramientas

OpenOffice

Microsoft Office

Descripción del empleo

AY3 Administrative Secretary 3

Regular/full-time

Manitoba Justice

Westman Community Law Centre (CLC), Legal Aid Manitoba

Brandon MB

Advertisement Number: 45749

Salary(s): AY3 $48,569.00 - $56,928.00 per year

Closing Date: November 2, 2026

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people, visible minorities and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 6 months.

Legal Aid Manitoba is seeking a qualified candidate to fill a Legal Administrative Assistant position in Brandon.

To be considered for this competition you must submit a resume.

Duties:

The Legal Administrative Assistant provides comprehensive administrative, secretarial, reception, and legal support to staff lawyers by preparing, formatting, editing, proofreading, and distributing correspondence, memos and legal documents. The position is responsible for communicating with clients, the Court Office, Crown's Office, opposing counsel, and other stakeholders on behalf of lawyers as required. Additional responsibilities include receiving, screening, and directing inquiries; maintaining paper and electronic filing and records management systems; and ensuring the accurate tracking, organization, and maintenance of legal and administrative information.

Qualifications:

Essential:

• Completion of a Legal Assistant Certificate program or an equivalent combination of education and related experience may be considered.
• Experience performing a full range of legal administrative and secretarial duties including reception duties in a family and/or criminal law environment.
• Experience maintaining physical and electronic legal files and database systems.
• Experience using computer applications such as OpenOffice, Microsoft Office, or equivalent software.
• Strong written communication skills with experience preparing, formatting, proofreading, and editing legal documents with a high degree of accuracy and attention to detail.
• Strong verbal communication skills.
• Strong organizational and time management skills with the ability to prioritize workloads and effectively manage tight deadlines.
• Strong interpersonal skills with the ability to work in a team environment and deal effectively with the public in a legal environment.
• Ability to work independently and solve problems.
• Ability to work with highly sensitive material in a confidential and professional manner.
• Thorough knowledge of family, criminal, and/or administrative law documents and procedures.

Desired:

• Knowledge of Legal Aid Manitoba's mandate, policies, procedures, and application processes, including financial and merit eligibility requirements.

Conditions of Employment:

• Must be legally entitled to work in Canada
• Must provide and maintain a satisfactory Criminal Record Check
• Must provide and maintain a satisfactory Child Abuse Registry Check
• Must provide and maintain a satisfactory Adult Abuse Registry Check

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process.