Leasing & Property Operations Coordinator

Alliance REIT; Toronto; On-site; CAD 42,000 - 62,000; Full time

Job summary

Alliance REIT, based in Toronto, seeks a Leasing & Property Operations Coordinator to support daily operations for boutique multi-residential properties. The role handles inquiries, showings, applications, and lease documentation, while assisting with tenant onboarding and service requests.

The coordinator ensures accurate records, maintains property management systems, and coordinates with vendors. This on-site role requires collaboration with management and operations teams to deliver a

Qualifications

• Strong customer service and communication with residents, prospects, and vendors.
• Analytical skills to review applications and track property performance metrics.
• Experience in operations management and property coordination in residential real estate.
• Administrative skills: organizing documentation, maintaining records, and scheduling.
• Proficiency with property management software and MS Office (Word, Excel, Outlook).
• Excellent organizational skills and ability to multitask in a fast-paced environment.
• Ability to work on-site in Toronto, ON, with occasional after-hours as needed.
• Post-secondary education in business/real estate or related field is an asset; leasing or property operations experience preferred.

Responsibilities

• Coordinate leasing activities, including inquiries, showings, applications, and lease documentation.
• Assist with tenant onboarding and routine service requests to maintain resident satisfaction.
• Maintain accurate records and update property management systems.
• Support vendor coordination and reporting, compliance, and general office administration.
• Collaborate with property management and operations teams to ensure efficient building operations.

Skills

Customer service

Communication

Analytical

Organization

Scheduling

Team collaboration

Education

Post-secondary education in business/real estate/property management

Tools

Property management software

MS Office

Excel

Reporting tools

Job description

Company Description

Alliance REIT is a Toronto-based real estate investment trust focused on boutique multi-residential properties in the city’s most desirable neighborhoods. Founded in 2016, the organization revitalizes underused century buildings into design-forward, character-rich rental communities. With a disciplined, vertically integrated approach and strong local expertise, Alliance REIT identifies unique opportunities in Toronto’s core markets and creates lasting value. The trust aims to enhance neighborhoods while delivering consistent, superior returns to investors and is RRSP and TFSA eligible, available to accredited investors and on Fundserv under purchase code BEL900.

Role Description

The Leasing & Property Operations Coordinator is a full-time, on-site role based in Toronto, ON, supporting the daily operations of boutique multi-residential properties. This position coordinates leasing activities, including responding to inquiries, scheduling and conducting showings, processing applications, and preparing lease documentation. The coordinator assists with tenant onboarding, addresses routine service requests, and helps ensure a high standard of resident satisfaction. Responsibilities also include maintaining accurate records, updating property management systems, supporting vendor coordination, and assisting with reporting, compliance, and general office administration. The role collaborates closely with property management and operations teams to ensure efficient building operations and a positive resident experience.

Qualifications

• Strong customer service and communication skills, with the ability to interact professionally with residents, prospects, and vendors.
• Analytical skills to review applications, track property performance metrics, and support data-driven decisions.
• Experience in operations management and property coordination, ideally within residential real estate or a related field.
• Administrative assistance skills, including organizing documentation, maintaining digital and physical records, and managing scheduling.
• Proficiency with property management software, MS Office (Word, Excel, Outlook), and basic reporting tools.
• Excellent organizational skills, attention to detail, and the ability to manage multiple tasks and deadlines in a fast-paced environment.
• Ability to work on-site in Toronto, ON, and occasionally outside standard business hours as property needs require.
• Post-secondary education in business, real estate, property management, or a related field is an asset, along with prior experience in leasing or residential property operations.