Lead Project Manager, Project Management

University of Ottawa; Ottawa; On-site; CAD 108,000 - 134,000; Full time

Job summary

University of Ottawa is seeking a Lead Project Manager for Facilities services at our Main Campus. The role is responsible for delivering large-scale projects on time and within budget, leading multidisciplinary teams, and coordinating across stakeholders in a matrix structure.

You will drive planning, design, procurement, and construction phases, ensuring alignment with governance and compliance standards, while building strong client and vendor relationships to achieve project success.

Responsibilities

• Project Management: Manage and coordinate delivery of assigned projects across all stages from initiation to close-out, ensuring objectives, scope, schedule and budget are met.
• Project Development: Lead the development and planning of projects; prepare business cases, studies, designs, plans, specifications, schedules and cost estimates.
• Stakeholder Relationship: Establish and maintain effective relationships with clients, sponsors, vendors, internal stakeholders and project teams; communicate status, risks, decisions and requirements.
• Contract and Performance Management: Monitor progress according to contract requirements and follow up with stakeholders.

Job description

Key Details

• Job Type: Employee
• Hours per week: 35
• Salary Grade: Non-Union Grade NM1
• Salary Range: $107,503.00 - $134,379.00
• Anticipated Duration in Months (for contracts and temporary assignments): 24
• Job Family: Project Management
• Faculty/Service - Department: Project Management
• Campus: Main Campus

About the faculty/service: Facilities

Facilities services are characterized by a dynamic and creative growing team where the winds of change are blowing, offering people like you opportunities to use your leadership and innovation skills to contribute to the achievement of their inspiring mission: to deliver best in class research infrastructure, reshape campus life and student experience, and provide a sustainable environment for students, researchers, teachers and community.

uOttawa's facilities encompass three main sites that are comprised of over 600,000 square meters of building space (over 6.4 million square feet), 42.5 hectares of grounds, 125 buildings and 4,500 beds in 11 residences. There are over 150 employees in Facilities, including Project Managers, Energy and Commissioning Specialists, Mechanical and Electrical Engineers, Architects, and space Planners. The facilities capital and operating expenditures are in the range of $100M for the University's $2.0 billion assets under management. The 20-year Capital spending plan envisions $4.0 billion of new investment highlighted by uOttawa launch of project Top Shelf, a $300 million capital investment to build a new facility for the Faculty of Health Sciences at uOttawa's River Campus, as well as a tower at the Roger Guidon campus to house uOttawa's new Advanced Medical Research Center (AMRC).

Position purpose

The Lead Project Manager, Project Management is responsible and accountable for the successful delivery of assigned projects within budget, on schedule, and in accordance with the approved scope, applicable government codes and regulations, and established project management methodologies. The position also contributes to the successful advancement of the overall program by working collaboratively with counterparts in Facilities services planning and operations departments and by leading defined components and workstreams within assigned projects.

Lead and coordinate multidisciplinary project teams within a matrix organizational structure, providing direction and accountability for project deliverables while working collaboratively with functional managers and clients. Build effective team relationships, align resources and priorities with project requirements, and facilitate collaboration across functional areas to achieve project objectives.

Responsibilities

• Project Management: Manage and coordinate the delivery of assigned projects throughout all stages of the project life cycle, from initiation through planning, design, procurement, construction, commissioning and close-out. Ensure project objectives, scope, schedule, budget, quality and performance requirements are achieved. Establish and maintain project plans, schedules, deliverables and controls, and proactively identify, assess, and manage project risks, issues, dependencies and opportunities. Resolve issues within delegated authority and escape complex or material matters to the Senior Manager, Project Management, with recommendations for resolution.
• Project Development: Lead the development and planning of assigned projects to establish a clear and achievable basis for delivery. Direct and coordinate the preparation of business cases, studies, designs, plans, specifications, schedules and cost estimates, as appropriate to the project stage. Work with clients and stakeholders to establish project objectives, priorities, scope, deliverables and success criteria, and translate these requirements into integrated project work plans and schedules. In addition, prepare comprehensive project charters used to formulate the basis of agreement on project objectives, goals, and desired outcomes.
• Stakeholder Relationship: Establish and maintain effective working relationships with clients, project sponsors, vendors, internal stakeholders and project team members. Proactively communicate project status, risks, issues, decisions and emerging requirements to ensure stakeholders are appropriately informed and engaged. Facilitate the resolution of competing priorities and requirements, and develop, evaluate and negotiate options and alternative solutions to support successful project outcomes. Foster effective collaboration between project delivery teams and operational stakeholders to facilitate a coordinated transition into operations.
• Contract and Performance Management: Monitor project progress according to contract requirements and ensure proper follow-up is made with