Lead Conference & Events Planner

Memorial University, Newfoundland and Labrador; San Juan de Terranova; Presencial; CAD 64.000 - 88.000; A tiempo parcial

Descripción de la vacante

Memorial University in Newfoundland and Labrador seeks an Events Coordinator at Band 8 to manage venue rentals, plan conferences, and coordinate services across multiple venues. The role focuses on client-facing event planning, from initial inquiry through post-event follow-up, ensuring high-quality service and repeat business.

The successful candidate will oversee budgets, prepare estimates, and collaborate with vendors while maintaining university standards.

Formación

• 1-3 years professional experience in conference or event planning, coordination, and execution.
• Post-secondary degree or diploma in business, marketing, communications, event management, tourism and hospitality, or related discipline.
• Experience in budgeting, quotes and estimates; proficiency in Microsoft Office.
• Experience with online event hosting platforms (Webex/MS Teams) and CRM is a plus.

Responsabilidades

• Respond to client inquiries and requests for venue rentals and event services.
• Develop venue or event plans with clients to fit their vision.
• Prepare pre-event venue and event estimates, quotes, and agreements reflecting client expectations.
• Ensure delivery of venue and event services, including setup/teardown and client greetings.
• Coordinate with third-party vendors and providers for procurement and logistics.
• Handle post-event invoicing, feedback, and opportunities for repeat business.
• Lead select conference clients to plan and execute conferences as Conference Planner.
• Host and moderate online client meetings or events via Teams, Webex, or Zoom.
• Use CRM software to build client profiles and event details.

Conocimientos

Event planning

Client interaction

Budgeting

Project management

Communication

Time management

Educación

Post-secondary degree or diploma in business/marketing/communications/event management/tourism & hospitality

Herramientas

Microsoft Office

Webex

MS Teams

Website design

Social media

E-commerce

Descripción del empleo

Memorial University in Newfoundland and Labrador seeks an Events Coordinator at Band 8 to manage venue rentals, plan conferences, and coordinate services across multiple venues. The role focuses on client-facing event planning, from initial inquiry through post-event follow-up, ensuring high-quality service and repeat business.

The successful candidate will oversee budgets, prepare estimates, and collaborate with vendors while maintaining university standards.