Law Clerk

Synectics Inc.; Toronto; On-site; CAD 65,000 - 90,000; Full time

Job summary

Synectics Inc. in Toronto seeks a Law Clerk with 5+ years of Wills and Estates experience to support estate planning and administration matters in a boutique, in-person office.

You will draft documents, manage files, liaise with clients, coordinate Will signings, and assist with probate applications, with opportunities to handle overflow work across practice areas.

Qualifications

• Law Clerk certification required.
• 5+ years of Wills and Estates experience preferred.
• Excellent written and verbal communication, organizational skills.
• Proactive, reliable, and able to work independently and collaboratively.

Responsibilities

• Open, close, and bill files; manage calendars for client intake calls, conferences, and meetings.
• Liaise directly with clients to gather information for wills and estate planning.
• Draft and revise estate planning documents for Ontario, Alberta, and British Columbia.
• Coordinate and witness Will signings and manage post-execution documentation.
• Prepare reporting letters and distribute executed documents.
• Maintain electronic and physical client files, including lawyer correspondence.
• Communicate with banks and other institutions for estate administration matters.
• Prepare probate applications and estate administration documents, including releases, consents, and indemnities.
• Maintain the Wills vault inventory and assist with precedents and estate administration checklists.
• Support overflow work in other practice areas and general Toronto office administration.

Skills

Document drafting

Estate planning

Wills and estates

Client service

Time management

Education

Law Clerk certification

Tools

Clio

NetDocuments

Microsoft Office

Job description

Seeking a Law Clerk with 5+ years of experience to support estate planning and estate administration matters in Toronto. The ideal candidate has strong document-drafting, probate, file-management, and client-service skills, with the ability to work independently in an in-person boutique office environment.

Responsibilities

• Open, close, and bill files; manage calendars for client intake calls, conferences, and meetings
• Liaise directly with clients to gather information for wills and estate planning
• Draft and revise estate planning documents for Ontario, Alberta, and British Columbia
• Coordinate and witness Will signings and manage post-execution documentation
• Prepare reporting letters and distribute executed documents
• Maintain electronic and physical client files, including lawyer correspondence
• Communicate with banks and other institutions for estate administration matters
• Prepare probate applications and estate administration documents, including releases, consents, and indemnities
• Maintain the Wills vault inventory and assist with precedents and estate administration checklists
• Support overflow work in other practice areas and general Toronto office administration

Qualifications

• Law Clerk certification from a recognized college or university
• 5+ years of Wills and Estates experience preferred
• Strong knowledge of estate planning, probate, and estate administration procedures
• Excellent communication, organizational, and time-management skills
• Exceptional attention to detail and reading comprehension
• Proactive, reliable, and able to work independently and collaboratively
• High level of professionalism, confidentiality, and discretion
• Ability to manage competing deadlines and work under pressureProficiency with Microsoft Outlook, Word, Excel, and Adobe Acrobat
• Experience with Clio and NetDocuments (NetDocs) preferred