Law Clerk, Estates - Contract - 19377

LRO Staffing; Burlington; On-site; CAD 41,000 - 44,000; Full time

Job summary

LRO Staffing's client, a well-established Southern Ontario law firm, seeks an experienced Law Clerk to support the Wills & Estates practice on a contract basis. You will own the full estate administration process, from opening a file to final distribution, and manage filings, accounts, and related correspondence.

The ideal candidate has a Law Clerk diploma (ILCO an asset) or equivalent, solid wills and estates experience, knowledge of Ontario procedures, and strong drafting and organizational

Qualifications

• Law Clerk diploma or equivalent practical experience.
• Recent experience in wills and estates, including probate and estate administration.
• Working knowledge of Ontario estates court procedures, forms, and filing requirements.
• Strong drafting, organizational, and file-management skills with excellent attention to detail.
• Proficiency with legal software and standard office applications; ability to learn firm-specific systems quickly.

Responsibilities

• Collect and organize information to administer an estate and maintain estate checklists.
• Prepare estate administration documents and filings (Certificate of Appointment, etc.).
• Prepare renunciations, notarials, statements of original assets, and information returns.
• Maintain and update the court application list and handle accounts and timesheets.
• Draft estate accounts and reconcile bank statements; calculate distributions.

Skills

Attention to detail

Drafting

Organizational skills

File management

Estate administration

Education

Law Clerk Diploma (ILCO asset)

Job description

Our client, a well-established full-service law firm serving clients across Southern Ontario, is seeking an experienced and detail-oriented Law Clerk to support their busy Wills & Estates practice on a contract basis. This is an excellent opportunity for a clerk who enjoys owning the full estate administration process, from opening a file through to final distribution, and who takes pride in accurate, well-organized work.

This is a hands-on role for someone who can manage estate files independently and keep multiple matters moving smoothly. It is well suited to a recent law clerk graduate, a candidate coming off a recent contract, or an internationally trained lawyer or licensing candidate looking to build hands-on estates experience in a supportive, collaborative environment.

Duties include but are not limited to:

• Collect and organize the information required to administer an estate, and maintain estate checklists
• Prepare estate administration documents, including the Application for a Certificate of Appointment of Estate Trustee, the Certificate of Appointment, and the supporting affidavit
• Prepare renunciations, notarials, and statements of original assets
• Prepare and file Estate Information Returns
• Maintain and update the court application list

Accounts, Distributions & Financial Documents

• Draft estate accounts, including consultation and full accounts
• Create accounts based on timesheets, and create, update, and maintain timesheets
• Review bank statements and prepare reconciliations of funds
• Calculate interim and final distribution amounts
• Prepare authorizations and directions, irrevocable directions, releases (including full and final releases), and acknowledgements

Correspondence & Coordination

• Manage day-to-day email and book estate appointments
• Draft correspondence to clients, beneficiaries, the Ministry of Finance, courthouses, the Office of the Public Guardian and Trustee, other law firms, financial institutions, and related parties

About You

The successful candidate will have the following:

• Law Clerk diploma (ILCO certification an asset) or equivalent practical experience
• Solid, recent experience as a law clerk in wills and estates, including probate and estate administration
• Working knowledge of Ontario estates court procedures, forms, and filing requirements
• Strong drafting, organizational, and file-management skills, with excellent attention to detail
• Proficiency with legal software and standard office applications; ability to learn firm-specific systems quickly
• Able to work independently, manage competing deadlines, and start on short notice
• Professional, personable communication style with clients and colleagues

About the Job

• Type: Contract, with potential for extension
• Pay Rate: $30.00 to $32.00 an hour
• Schedule: Full-time, 5 days on-site
• Location: Southern Ontario (Greater Toronto and surrounding area)
• Start: As soon as possible

Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.