Law Clerk, Estates - Contract

LRO Staffing; Burlington; On-site; CAD 41,000 - 44,000; Full time

Job summary

LRO Staffing in Southern Ontario is seeking an experienced Law Clerk to support wills and estates on a contract basis. The role covers end-to-end estate administration, from opening files to final distributions, with a strong emphasis on accuracy and organization.

The ideal candidate has a Law Clerk diploma (ILCO an asset), recent wills and estates experience, and proficiency with common legal software. On-site schedule is full-time, five days a week, in Greater Toronto and surrounding area.

Qualifications

• Law Clerk diploma or equivalent practical experience.
• Recent experience as a law clerk in wills & estates.
• Working knowledge of Ontario estates court procedures, forms, and filing.

Responsibilities

• Prepare and file Estate Administration documents (Certificate of Appointment, ancillary documents).
• Draft estate accounts and reconciliations.
• Manage day-to-day email and schedule estate appointments.
• Draft client communications to beneficiaries and related parties.

Skills

Law Clerk diploma

Attention to detail

Organizational skills

Independent work

Proficiency with legal software

Education

Law Clerk diploma (ILCO asset)

Tools

Legal software

Timesheet management

Job description

Law Clerk, Estates - Contract - 19377

About the Opportunity

Our client, a well-established full-service law firm serving clients across Southern Ontario, is seeking an experienced and detail-oriented Law Clerk to support their busy Wills & Estates practice on a contract basis. This is an excellent opportunity for a clerk who enjoys owning the full estate administration process, from opening a file through to final distribution, and who takes pride in accurate, well-organized work.

This is a hands-on role for someone who can manage estate files independently and keep multiple matters moving smoothly. It is well suited to a recent law clerk graduate, a candidate coming off a recent contract, or an internationally trained lawyer or licensing candidate looking to build hands-on estates experience in a supportive, collaborative environment.

Duties

Estate Administration & Court Applications

• Collect and organize the information required to administer an estate, and maintain estate checklists
• Prepare estate administration documents, including the Application for a Certificate of Appointment of Estate Trustee, the Certificate of Appointment, and the supporting affidavit
• Prepare renunciations, notarials, and statements of original assets
• Prepare and file Estate Information Returns
• Maintain and update the court application list

Accounts, Distributions & Financial Documents

• Draft estate accounts, including consultation and full accounts
• Create accounts based on timesheets, and create, update, and maintain timesheets
• Review bank statements and prepare reconciliations of fundsCalculate interim and final distribution amounts
• Prepare authorizations and directions, irrevocable directions, releases (including full and final releases), and acknowledgements

Correspondence & Coordination

• Manage day-to-day email and book estate appointments
• Draft correspondence to clients, beneficiaries, the Ministry of Finance, courthouses, the Office of the Public Guardian and Trustee, other law firms, financial institutions, and related parties

About You

The successful candidate will have the following:

• Law Clerk diploma (ILCO certification an asset) or equivalent practical experience
• Solid, recent experience as a law clerk in wills and estates, including probate and estate administration
• Working knowledge of Ontario estates court procedures, forms, and filing requirements
• Strong drafting, organizational, and file-management skills, with excellent attention to detail
• Proficiency with legal software and standard office applications; ability to learn firm-specific systems quickly
• Able to work independently, manage competing deadlines, and start on short notice
• Professional, personable communication style with clients and colleagues

About the Job

• Type: Contract, with potential for extension
• Pay Rate: $30.00 to $32.00an hour
• Schedule: Full-time, 5 days on-site
• Location: Southern Ontario (Greater Toronto and surrounding area)
• Start: As soon as possible