Law Administrative Assistant

KPMG LLP Canada; Calgary; On-site; CAD 45,000 - 60,000; Full time

Job summary

KPMG Calgary is seeking an Administrative Assistant to support its Law team. The successful candidate will manage administrative tasks, including calendar management, document preparation, and assisting in the proposal process. Applicants should have a minimum of 2 years’ experience in a similar role with advanced Microsoft Office skills.

Qualifications

• Minimum 2 years’ experience in a similar role, preferably in a law firm.
• Proven ability to manage and support Senior Leadership.
• Advanced Microsoft Office skills required.

Responsibilities

• Provide administrative support to the Law team.
• Manage calendars, emails, and travel arrangements.
• Assist in proposal processes and preparation of documents.

Skills

Time management

Problem solving

Organizational skills

Customer service

Communication

Tools

Microsoft Office

Job description

Overview

At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

KPMG Calgary is currently looking for an Administrative Assistant to provide exceptional support to our Law team. If you have advanced technical skills, an energetic and engaging personality, and exemplify professional and service excellence, this role may be for you.

What you will do

• Provide administrative support to KPMG Calgary’s Law leaders.
• Manage calendars, emails, contact database, travel arrangements, expenses, meetings, events, proposals, risk management, billing and communications.
• Assist with set up of engagements and with the risk process, as well as coordinating, creating, preparing, editing, and proofreading all standard and non-standard documents, reports, presentations, and correspondence using MS Office suite
• Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials.
• Assist in the proposal process as required, working with the proposal team and proposal coordinator.
• Assist in the preparation and submission of time and expense reports for the partner(s) supported.
• Other Administrative tasks as the business requires.

What you bring to the role

• Minimum 2 years’ experience in a similar role. Past experience working at a law firm (preferred), or professional services firm is required.
• Significant relevant experience in managing and supporting Senior Leadership (preferably gained within a professional/corporate services environment)
• Excellent commitment to providing quality and responsive customer service
• Outstanding time management, problem solving and organizational skills gained in a high volume environment with competing demands and constant changes
• Proven ability to take responsibility and ownership for tasks
• Advanced Microsoft office skills (Word, PowerPoint and Excel)
• Proven team player with the ability to create strong working relationships at various levels and a flexible approach to their work
• Superior communication skills whilst maintaining the highest level of personal and professional integrity

Providing you with the support you need to be at your best

Our Values, The KPMG Way

Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

Adjustments and accommodations throughout the recruitment process

At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements. You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG’s Employee Relations Service team by calling 1-888-466-4778.