Administrative Assistant

Urban Legal Recruitment Inc.; Calgary; On-site; CAD 36,000 - 50,000; Full time

Job summary

A leading international business law firm in Calgary seeks an Administrative Assistant to join their Corporate Services team. The role includes managing corporate documentation, supporting law clerks, and enhancing client service, all within a supportive and high-performing culture. Candidates should possess strong attention to detail and excellent communication skills.

Benefits

Competitive salary

Benefits

Continuous learning opportunities

Supportive work environment

Qualifications

• Completion or current enrollment in a recognized paralegal or legal assistant program is an asset.
• High level of initiative and strong organizational skills.
• Ability to work independently and within a team.

Responsibilities

• Maintain and update corporate minute books and documentation.
• Proofread documents for compliance.
• Track important dates and reconcile invoices.

Skills

Attention to detail

Project management

Interpersonal skills

Time management

Communication skills

Education

Paralegal or legal assistant program

Job description

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from Urban Legal Recruitment Inc.

Director of Executive Recruitment & Professional Support Specializing in Paralegal, Legal Assistant, Manager, Director and InHouse Recruitment | Best…

Our client, a highly respected international business law firm, is seeking an ambitious and self-driven Administrative Assistant to join the Corporate Department of their Calgary office. This firm is known for fostering a supportive, team-oriented, and high-performing culture

This opportunity is ideal for someone who takes pride and ownership in their work and is committed to delivering exceptional client service. The firm offers stimulating work, continuous learning and development opportunities, as well as a competitive compensation and benefits package.

Position Overview

The successful candidate will support the Corporate Services department by working closely with a team of law clerks, lawyers, and articling students. The role involves managing a high volume of work with tight turnaround times—both during and outside regular business hours—and contributing to transactions and corporate record-keeping functions.

Key Responsibilities

• Maintain and update corporate minute books and related documentation.
• Proofread and quality-check documents to ensure compliance with procedures and standards.
• Maintain and organize files to ensure they are easily retrievable by principals, file/scan all paper or electronic correspondence/records into the firm’s document management system.
• Track important dates and deadlines using the firm’s tickler system.
• Reconcile invoices and manage monthly expense processing.
• Respond to general inquiries regarding the location of minute books and which law clerk is responsible for each company
• Scan and upload corporate documents into the firm’s database.
• Draft and print share certificates.
• Generate share registers, director and officer registers, and shareholder transfer ledgers.
• Participate in special projects and initiatives as assigned.

Qualifications and Attributes

• Completion or current enrollment in a recognized paralegal or legal assistant program is considered an asset.
• Strong attention to detail and excellent judgment.
• High level of initiative and strong organizational and project management skills.
• Effective interpersonal skills and a collaborative mindset.
• Excellent time management with the ability to prioritize tasks in a fast-paced environment.
• Clear and professional communication skills, both written and verbal.
• Ability to work independently and within a team setting.
• Willingness to work overtime when needed.

This is a full-time role offers a competitive salary, benefits and a fantastic work environment!

Interested and qualified candidates are asked to forward their resume in confidence to Shona Tischner at [e-mail]

At Urban Legal Recruitment we guarantee discretion and confidentiality. We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Legal Services

Referrals increase your chances of interviewing at Urban Legal Recruitment Inc. by 2x

Sign in to set job alerts for “Administrative Assistant” roles.

Administrative Assistant, Corporate Services

Rocky View County, Alberta, Canada 2 months ago

Administrative Assistant - Security & Compliance

Greater Calgary Metropolitan Area CA$36,000.00-CA$50,000.00 1 month ago

Rocky View County, Alberta, Canada 2 months ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.