Land and Planning Clerk

Coastal Cardiology PC; West Vancouver; On-site; CAD 49,000 - 60,000; Full time

Job summary

West Vancouver's Planning & Development Services Administration seeks a replacement temporary full-time Land and Planning Clerk to join our team.

You will draft legal land and property documents, manage conveyancing records, assist with permits, and communicate policies to internal and external contacts while maintaining detailed files and meeting deadlines.

Qualifications

• Completion of grade 12 or equivalent with legal conveyancing and office administration courses.
• Extensive experience processing legal documents and land title records.
• Ability to interpret policies, bylaws, and to assist internal/external contacts.

Responsibilities

• Draft standardized legal land and property documents.
• Ensure continuity and completion of document processing.
• Provide information and interpret applicable policies and regulations.
• Research land use and title information.
• Assist with permit applications including subdivision and building matters.
• Maintain files and records and establish working relationships.

Skills

Legal terminology

Documentation processing

Attention to detail

Business English

Education

Grade 12 or equivalent with legal conveyancing and office administration courses

Tools

Tempest

Word processing

Database maintenance

Job description

Department Planning & Development Services Administration

(Replacement Temporary, Full-Time – Approximately 12 months)

(Internal Posting)

Located on the traditional, ancestral and unceded lands of the Musqueam, Squamish, and Tsleil-Waututh Nations, West Vancouver is a vibrant community on the North Shore and home to parks, beaches, and to sports, recreation and arts amenities. We are seeking employees with a passion for public service who share our commitment to creating a complete, inclusive and livable community. Our dedicated staff deliver services, operate facilities and run the programs that enhance the well-being of our community.

The West Vancouver Land Development Department is currently seeking a replacement temporary full-time Land and Planning Clerk to join our highly qualified team. Reporting to the Senior Manager, Climate, Environment and Land Development, the successful candidate will be responsible for:

• Drafting a variety of standardized legal land and property documents related to Municipal land matters and transactions, and ensuring final copies of documents are stored and filed appropriately;
• Ensuring continuity and completion of document processing including legal real property documents and documents for release of deposits;
• Providing information, advice, and assistance, and interpreting and explaining applicable policies, procedures, bylaws, requirements, forms, and regulations to a variety of internal and external contacts;
• Assisting and providing research information on land use and land title information by researching property titles, encumbrances, and associated records and files;
• Assisting with permit applications including subdivision, encroachment, demolition, building, alteration, and others as appropriate, including clerical work and site visits as necessary;
• Establishing and maintaining working relationships with staff, suppliers, and the public, and provide information and assistance on work related matters;
• Effectively and courteously providing information pertaining to Land and Planning functions, in response to email, telephone, or counter inquiries;
• Maintaining sustained attention to detail with speed and accuracy to meet deadlines;
• Establishing, maintaining, and updating a variety of files and records; and
• Performing other related duties as required.

The preferred candidate will possess: considerable knowledge of departmental functions, regulations, and practices, legal terminology, forms, and documents applicable to the work; considerable knowledge of business English, spelling, arithmetic, and punctuation; sound knowledge of computer and word processing systems, database maintenance, and Tempest; ability to process a variety of legal documents, agreement, leases, and other instruments related to Municipal land and property matters; and ability to resolve complex problems and to establish effective working relationships with internal and external contacts.

The successful candidate will have: completion of grade 12 or equivalent, supplemented by legal conveyancing and office administration courses; considerable related experience in processing legal documents, conveyancing, and working with the land title system; or an equivalent combination of training and experience.

The successful candidate will be required to supply a police information check and a copy of their credentials.

This posting does not list all the duties of the position, nor does it fully detail the required skills, knowledge and abilities, licenses and certificates required of candidates. For details please refer to the Class Specification which is available for inspection in the Human Resources Department or on WestNet.

Position Status:

Union (WVMEA) / Replacement Temporary Full-Time

Hours of Work:

35 hours per week (hours and days of work may vary)

Rate of Pay:

$35.26 per hour plus 14% in lieu of benefits

This position has a pay structure with five steps

Closing Date:

11:59 p.m. on Monday, September 28, 2026

We want to thank all applicants, however only those chosen for an interview will be contacted.