Junior School Co-ordinator

Bishop Strachan School; Toronto; On-site; CAD 60,000 - 65,000; Full time

Benefits offered by this job

Extensive health and dental benefits

Lunch provided every day

On-site fitness center

Professional Learning opportunities

Community

Job summary

The Bishop Strachan School in Toronto is seeking a dedicated Junior School Co-ordinator to support the Principal, Vice Principal and JS office with administrative processes and customer service in a busy, nurturing environment.

You'll manage reception and attendance, plan events, coordinate communications, and provide day-to-day admin support, including travel arrangements and budget tasks, contributing to the smooth operation of the Junior School.

Qualifications

• Administrative experience, preferably in an educational setting.
• Proficiency in Google Suite and Microsoft Office.
• Strong writing, editing and proofreading skills with attention to detail.
• Experience working with children and families.
• Excellent organizational and interpersonal skills.
• Flexible, collaborative team player with problem-solving abilities.
• Available for some evening events such as Curriculum Nights, Open Houses, etc.
• Growth mindset and commitment to continuous improvement.

Responsibilities

• Manage Junior School reception and attendance half-day responsibilities.
• Oversee student attendance and liaise with division offices.
• Track arrivals/departures and input absences, late arrivals and dismissals.
• Resolve discrepancies in attendance records and communicate with parents.
• Prepare JS events, calendars, and meeting coordination.
• Coordinate report cards production and distribution with Data Team.
• Support JS Principal and VP with day-to-day admin and travel arrangements.
• Handle expense and visa reconciliation for Principal and VP.
• Maintain weekly JS Staff Bulletin and Yearbook section editing.

Skills

Administrative experience

Google Suite

Microsoft Office

Writing/editing

Interpersonal skills

Team player

Evening events

Growth mindset

Job description

Junior School Co-ordinator

Full Time - Permanent

For more than 155 years, The Bishop Strachan School has empowered talented girls to grow into fearless women, equipped with intellectual curiosity, adaptability, and compassion to navigate the world. We inspire our students to discover their purpose, build confidence, and express themselves with a strong, independent voice. Our strategic plan was launched in January 2023, and we are continuing to make progress on our collective commitment to inspire girls to be fearless and educate them to be the leaders the world needs. Click here to learn more about our progress to date.

The Junior School Co-ordinator supports the Principal, Vice Principal and the Junior School (JS) office team on all administrative processes, procedures and responsibilities to ensure the smooth functioning of the JS. The Co-ordinator provides exemplary administrative and customer support in a busy, nurturing environment and is able to easily switch from working with basic office routines to more complex administrative responsibilities over the course of the day. The Co-ordinator works in a procedural, consensus-building manner with faculty, students, parents and staff in keeping with the school’s vision, mission, and values.

What You’ll Do:

Reception & Attendance

• Handles all Junior School reception responsibilities for half a day, including security, meeting and greeting students, parents, staff and guests
• Oversees the Junior School student attendance
• Tracks student arrivals and departures during the school day and liaises with the division offices for attendance purposes
• Follow-ups on student attendance records and class attendance; monitors student sign-in and sign-out; tracks and inputs student absences, late arrivals, and early dismissals
• Resolves any discrepancies in daily student attendance records by monitoring the Unexcused Absences and Lates and Late Arrivals queries throughout the day, communicating with parents, as needed
• Corresponds with parents, students and staff inquiries in person and via email/phone

General

• Organizes event planning/briefs and Rendezvous Room bookings
• Coordinates all JS events (JS Coffee Mornings, Grand Pal’s day, Open House, Curriculum evenings, faculty meetings, concerts, Learning Conferences, JS Community events etc.)
• Orders student awards for end of year Chapels and Assemblies
• Coordinates with VP to update scripts for Final Assembly and Closing Chapels
• Coordinates calendars: setting of appointments, correspondence, calendar preparation, pickAtime, invitations, and other administrative functions (i.e. managing GANTT chart entries)
• Coordinates the JS report card process, including production and distribution of report cards and liaising with the Data Team
• Supports communication and information-sharing by creating and maintaining the weekly JS Staff Bulletin
• Reviews and edits the Junior School section of the Yearbook
• Supports ordering of classroom materials and furniture
• Provides day-to-day administrative support to the JS Principal and Vice Principal
• Makes travel arrangements for Principal and Vice Principal and coordinates with other divisions, where applicable
• Expense and budget management using Financial Edge NXT, and monthly Visa Reconciliation for Principal and Vice Principal

Who You Are:

• Administrative experience, preferably working in an educational setting
• Proficiency in Google Suite and Microsoft Office
• Strong writing, editing and proofreading skills with an eye for detail and accuracy
• Experience with and interest in working with children and their families
• Excellent organizational and interpersonal skills
• Flexibility, team player and problem-solving skills
• Ability to work some evenings for school related events such as: Curriculum Nights, Student Conferences, Open Houses and other community events
• Ability to multitask, prioritize and work with interruptions and be responsive to needs of the role in a timely manner
• A growth mindset of continuous improvement and learning

Why Work at BSS?

At BSS, we value and recognize the following core competencies in our employees; trust and integrity, collaboration, flexibility and adaptability, initiative, community focused and strong communication skills. Our employees are lifelong learners and apply these core competencies in all aspects of the school environment.

Salary Range: $60,000 - $65,000

Additionally, BSS offers a competitive total compensation package that includes:

• Extensive health and dental benefits package
• Lunch provided every day!
• Use of on-site fitness center
• Professional Learning opportunities
• And a chance to be part of a great community!

BSS Values Diversity:

BSS is committed to fostering an inclusive, diverse and respectful environment. We believe that diversity in our school fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply.

We are committed to providing an accessible experience and an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact the HR Admin at 416-483-4325, ext. 1920 or by email at [e-mail]. All information received in relation to accommodation will be kept confidential.

We thank all candidates for their applications; however, only those selected for an interview will be contacted.