Junior Project Coordinator

Reid Brothers Plumbing & Heating Ltd.; Vancouver; On-site; CAD 45,000 - 60,000; Full time

Job summary

Reid Brothers Plumbing & Heating Ltd., a leading service provider in Vancouver, seeks a Junior Project Coordinator to assist in plumbing and HVAC installations. This entry-level position offers an excellent opportunity for candidates with strong administrative skills who are eager to learn. Responsibilities include scheduling, document management, and supporting the project team to achieve project goals efficiently.

Qualifications

• 1+ years of administrative experience, preferably in construction or service-based industry.
• Familiarity with basic project workflows is an asset.
• Team player who enjoys supporting others.

Responsibilities

• Assist in scheduling and updating installation jobs.
• Organize project folders and manage documentation.
• Prepare permit applications and warranty registrations.

Skills

Strong organizational skills

Time management

Verbal communication

Written communication

Detail-oriented

Education

High school diploma or equivalent

Post-secondary education in business or trades administration

Tools

ServiceTitan

Office 365

Job description

As a locally owned company, Reid Brothers has built a reputation for excellence in every project we take onand that starts with our people. Were proud to foster a respectful and inclusive workplace where safety, accountability, and collaboration are top priorities. Whether you're supporting our team from the office or on-site, you'll be part of a culture that values clear communication, mutual respect, and a shared commitment to delivering exceptional results.

We are an equal opportunity employer and welcome applications from individuals of all backgrounds and experiences. We sincerely thank all applicants for their interest; however, only those selected for an interview will be contacted.

Primary Job Function

The Junior Project Coordinator supports the Project Coordinator in executing plumbing and HVAC installations. This entry-level role focuses on scheduling, document management, job setup, purchasing assistance, and follow-up tasks. Its an excellent opportunity for someone with strong administrative skills who is eager to learn project coordination in the trades sector. The Junior Coordinator will use ServiceTitan and internal systems to support data accuracy, job tracking, and customer communication.

Key Responsibilities

• Assist in scheduling and updating residential and commercial installation jobs
• Organize project folders and upload supporting documentation into ServiceTitan
• Prepare permit applications, warranty registrations, and rebate forms
• Track material orders and follow up on deliveries or discrepancies
• Support invoice preparation by collecting field documentation and updating material logs
• Help monitor job progress and report issues to the Project Coordinator
• Input and maintain customer equipment records and warranty data
• Follow up with customers regarding job scheduling, inspections, and feedback
• Assist in coordinating with the service team and vendors on parts availability
• Maintain clean job status and project reporting systems

Required Qualifications & Attributes

• 1+ years of administrative experience, preferably in construction, HVAC, or a service-based industry
• Strong organizational and time management skills
• Comfortable using digital systems and learning new software (ServiceTitan, Office 365, etc.)
• Familiarity with basic project workflows (scheduling, job costing, materials tracking) is an asset
• Excellent verbal and written communication
• Detail-oriented and proactive in completing follow-up tasks
• Team player who enjoys supporting others and learning from them
• High school diploma or equivalent; post-secondary education in business or trades administration is an asset

Performance Indicators & KPIs

• Accuracy and timeliness of job data entry in ServiceTitan
• Response time on project follow-up tasks and permit submissions
• Task completion rate and ability to meet internal deadlines
• Error rate on warranty, rebate, and permit documents
• Internal feedback from Project Coordinator and field staff
• Willingness and ability to grow toward independent coordination responsibilities

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