Junior Production Coordinator / Assistant Project Manager

City Build Recruitment; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading construction management firm is seeking a Junior Project Coordinator / Assistant Project Manager to support its VP of Operations. This role involves tracking project documentation and coordinating with trades while offering flexibility for remote work based on performance. Candidates should possess 2+ years in commercial construction and familiarity with project close-out processes.

Benefits

Direct mentorship under seasoned VP

Exposure to high-value client relationships

Qualifications

• 2+ years in commercial construction, ideally interiors.
• Experience coordinating in occupied environments.
• Proficient in MS Office, MS Project, ideally Jonas.

Responsibilities

• Track and manage project documentation: RFIs, submittals, change orders.
• Coordinate with trades, vendors, and clients on job deliverables.
• Support project scheduling and track milestones.

Skills

Project close-out experience

Documentation skills

Detail-tracking skills

Tech-savvy

Clear communication

Education

Education in Construction Management or Architecture

Tools

MS Project

MS Office

Jonas

Job description

Junior Project Coordinator / Assistant Project Manager

Location : North Toronto (in-office with some flexibility)

Salary : $60,000 - $80,000 (commensurate with experience)

Reports To : VP Operations

About the Company

Our client a seasoned Construction Management firm specializing in corporate interiors . They have operated for many decade and work with a trusted circle of repeat clients law firms, banks, insurance companies, and national office / retail brands. The bread and butter projects are fast-paced, high-touch interiors in the $250K$350K range, with a premium on client satisfaction, schedule, and smooth turnover .

They subcontract 100% of trades and are signatory to major trade unions. Youll be joining a tight-knit, low-ego team that works fast, works smart, and values reliability over bravado.

The Role

Were looking for a Junior Project Coordinator / Assistant Project Manager to support our VP of Construction. This is a dual role :

• 50% Assistant PM supporting jobs directly handled by the VP, including site exposure, trades follow-ups, and some light client interaction.

This is an in-office role (North Toronto) with some flexibility for partial remote work depending on experience and performance.

Responsibilities

• Track and manage project documentation : RFIs, submittals, change orders, close-out packages
• Coordinate with trades, vendors, and clients on job deliverables
• Support project scheduling (MS Project) and track milestones
• Assist in procurement, shop drawing reviews, and permit coordination
• Attend occasional site visits to support project execution (no tool belt required)
• Support VP of Construction on select, higher-visibility projects
• Use tech tools (MS Office, Jonas, AI-enabled tools where appropriate) to streamline admin
• Help ensure timely, clean project close-outs

What Were Looking For

• 2+ years in commercial construction , ideally interiors (retail / industrial may be considered)
• Experience coordinating in occupied environments (e.g., active offices, secure sites)
• Proficient in MS Office , MS Project , and ideally Jonas
• Able to juggle multiple projects and competing priorities with calm, clear communication
• Must have project close-out experience
• Strong documentation and detail-tracking skills
• Tech-savvy and adaptable ideally able to leverage AI tools for process efficiency
• Familiarity with working under a Construction Manager model (outsourcing trades, coordinating union subs)

Nice to Have

• Education in Construction Management or Architecture from George Brown, TMU, or equivalent
• Familiarity with corporate interiors in financial / legal / insurance sectors
• Understanding of permit processes and coordination with city inspectors

Why This Role?

• Direct mentorship under a seasoned VP with deep industry ties
• Meaningful exposure to long-term, high-value client relationships

Create a job alert for this search