Junior Legal Administrative Assistant

McQuarrie Hunter LLP; Surrey; On-site; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Comprehensive benefits package

Flexible work arrangements

Pension plan after two years

Professional development allowance

Generous vacation

Paid sick and personal days

Exclusive retail discounts at Central

Job summary

McQuarrie, a full-service BC law firm located in the Greater Vancouver area, seeks a junior legal administrative assistant with 0-2 years of experience to join our Estate Litigation team. This role supports filing, intakes, prebills, document prep, and meeting preparation.

Eligible candidates have a Legal Administrative Assistant Certificate, strong MS Word/Outlook, excellent organization and communication skills, and the ability to handle high volumes in a fast-paced environment.

Qualifications

• Legal Administrative Assistant Certificate from an accredited post-secondary institution.
• Previous experience in an administrative setting is an asset.
• Proficient with MS Word and Outlook.
• Strong organizational skills and attention to detail.
• Excellent time management and ability to prioritize.
• Excellent verbal and written communication skills.
• Ability to exercise good judgment, professionalism, and maintain confidentiality.
• Ability to work independently and in a team environment.

Responsibilities

• Opening, organizing, and closing files.
• Conduct initial client intakes and handle cold calls.
• Prepare and review prebills for lawyer approval, ensuring accuracy of time entries and disbursements.
• Preparation of court documents and drafting correspondence.
• Reviewing, summarizing, filing, and organizing documents.
• Organizing and preparing for meetings, mediations, hearings, applications, trials, etc.
• Scheduling client appointments.
• Maintaining a BF and limitation system.
• Preparing trial books and books of documents.
• Other administrative tasks as needed.

Skills

Organizational skills

Attention to detail

Time management

Communication skills

Team player

Education

Legal Administrative Assistant Certificate

Tools

MS Word

Outlook

Job description

McQuarrie is a full-service, results-driven BC law firm, centrally located in the Greater Vancouver area and well situated to meet the needs of a diverse range of businesses, individuals, and institutional clients. At McQuarrie, we believe trust is the foundation of every good client relationship. We are conveniently located in the Central City Tower, accessible by SkyTrain in downtown Surrey, one of the fastest-growing business communities. For more information about us, visit our website www.mcquarrie.com. We value a firm culture that fosters collegiality and respect for everyone on the team while rewarding individual initiative, responsibility, and creativity.

We are currently seeking a full-time junior legal administrative assistant with 0-2 years of experience to join our Estate Litigation team.

About the role:

Duties include

• Opening, organizing, and closing files
• Conduct initial client intakes and handle cold calls
• Prepare and review prebills for lawyer approval, ensuring accuracy of time entries and disbursements
• Preparation of court documents and drafting correspondence
• Reviewing, summarizing, filing, and organizing documents
• Organizing and preparing for meetings, mediations, hearings, applications, trials, etc.
• Scheduling client appointments
• Maintaining a BF and limitation system
• Preparing trial books and books of documents
• Other administrative tasks as needed

About you:

• A Legal Administrative Assistant Certificate from an accredited post-secondary institution
• Previous experience in an administrative setting is an asset
• Proficient with MS Word and Outlook
• Strong organizational skills and attention to detail
• Excellent time management skills and ability to prioritize
• Excellent verbal and written communication skills
• Ability to exercise good judgment, professionalism, and maintain confidentiality
• Ability to handle a high volume of work in a fast-paced environment
• Ability to work independently and in a team environment

What we offer and why it is great to work on our team:

We offer a competitive salary ranging from $50,000 to $55,000, based on experience, internal equity, and market considerations. Our team enjoys a comprehensive benefits package, flexible and individualized work arrangements, and eligibility to enroll in our pension plan after two years. We also provide a professional development allowance, generous vacation, paid sick and personal days, and exclusive retail discounts at Central City, conveniently located below our office.

We thank all applicants in advance for their interest; however, only those selected for further consideration will be contacted.