Jobs (Edmonton): Events Coordinator – Citadel Theatre

Theatre Alberta; Edmonton; On-site; CAD 42,000 - 45,000; Full time

Benefits offered by this job

Food allowance

Professional development

Job summary

The Citadel Theatre in Edmonton is seeking an Events Coordinator to manage, coordinate, and execute events in alignment with artistic programming. You will work under the Events Manager to ensure complete event execution and successful stakeholder collaboration across internal and external teams.

Key duties include leading part-time staff, handling facility rental agreements, and ensuring clear communication of event details through our software systems.

Qualifications

• High school diploma or equivalent.
• Minimum 2 years of customer service experience and 1 year of event coordination experience.
• Bachelor’s degree or event-specific education is desirable.

Responsibilities

• Liaise through a full-cycle event process to execute events for clients.
• Lead part-time staff to execute events.
• Assist with developing facility rental agreements.
• Communicate event details using company software and policies.
• Maintain schedules for assets and resources.
• Generate leads and maintain client/vendor relationships.
• Process client financial settlements according to rental agreements and policy.

Skills

Communication

Time management

Cash handling

Customer service

Relationship building

Education

High school diploma

Bachelor’s degree

Tools

Momentus Elite

Outlook 365

Asana

Tessitura

Job description

Home » Blog » Jobs (Edmonton): Events Coordinator – Citadel Theatre

Jobs (Edmonton): Events Coordinator – Citadel Theatre

POSITION SUMMARY The Events Coordinator plays a crucial role by facilitating a vibrant, busy arts hub in Edmonton that is connected to the Citadel Theatre’s artistic programming. The primary responsibility of this position is to organize, coordinate, and execute events under the management of the Events Manager. The Events Coordinator is essential for ensuring the completion of the full event execution cycle with both internal and external stakeholders and supporting the overall success of the organization.

KEY ACCOUNTABILITIES

• Liaise throughout a full-cycle event process to execute successful events for both internal and external clients.
• Lead part-time staff to successfully execute events leading up to, during and after events.
• Assist with developing facility rental agreements for internal and external clients.
• Utilize company software systems and policy to ensure that all event details are communicated clearly and efficiently.
• Aid the Events Manager in maintaining schedules for assets including internal staff requests and physical departmental resources.
• Generate new leads and maintain current relationships with clients and vendors to support community involvement and revenue generation.
• Prepare and process client financial settlements in accordance with facility rental agreements and internal policy to receive revenue in a timely and accurate manner.

REQUIRED QUALIFICATIONS

• Education: High school diploma, or equivalent
• Experience: Minimum 2 years of customer service experience and minimum 1 year of event coordination experience

Skills

• Excellent communication and time management skills
• Familiarity with cash-handling best practices including invoicing, deposits and settlements
• Customer-focused mindset with an eye for building long-lasting relationships

DESIRED QUALIFICATIONS

• Bachelor’s degree or equivalent
• Event specific education or training
• Proficiency in Momentus Elite, Outlook 365, Asana and Tessitura

ADDITIONAL REQUIREMENTS

• Ability to lift 50lbs
• Ability to be on feet for event duration, and to use stairs
• Weekend, evening and holiday availability as needed for events
• FoodSafe, ProServe certification
• First Aid Training

Salary Range: $42,000 – $45,000 per year.

The Citadel Theatre is committed to having our team reflect the community it serves and actively applicants from diverse and equity-seeking backgrounds. The Citadel also endeavours to create and guard a culture of respect and cooperation with all staff, artists, colleagues, volunteers and internal/external parties.

Thank you for your interest but only those persons chosen for interviews will be contacted. No telephone calls please.