Jobs (Edmonton): Building Facilities Admin – The Citadel Theatre

Theatre Alberta; Edmonton; On-site; CAD 21,000 - 30,000; Part time

Job summary

The Citadel Theatre in Edmonton is seeking a student to fill the role of Building Facilities Admin. Reporting to the Facilities Director, the Building Facilities Admin will provide administrative assistance to the Facilities team.

Key responsibilities include drafting correspondence, digitizing filing systems, coordinating invoices, tracking estimates for minor works, scheduling meetings, and supporting daily facilities operations to ensure smooth venue performance.

Qualifications

• Currently enrolled or recently graduated from a post-secondary program in Business Administration, Facilities Management, or another relevant program.
• Good attitude with a willingness to learn.
• Strong organizational and interpersonal skills.

Responsibilities

• Provide administrative support, including drafting correspondence and reports and filing for easy data access.
• Assist with digitizing the paper filing system.
• Help coordinate and track invoices to Accounts Payable.
• Assist with coordination and data tracking for minor works and internal projects.
• Support scheduling and booking of meetings.
• Other duties as required.

Skills

Good attitude

Organizational skills

Technical proficiency

Interpersonal skills

Education

Post-secondary program in Business Administration or Facilities Management

Job description

Jobs (Edmonton): Building Facilities Admin – The Citadel Theatre

The Citadel Theatre, one of Canada’s largest and busiest professional, not-for-profit theatre companies and facilities, is currently seeking a student to fill the role of Building Facilities Admin. Reporting to the Facilities Director, the Building Facilities Admin will provide administrative assistance to the Facilities team.

KEY ACCOUNTABILITIES

• Provide administrative support, including drafting correspondence and reports as necessary and ensuring that all paper and computer filing is effectively managed and maintained for ease of access to data.
• Assist with the digitize paper filing system.
• Assist with the coordinating invoices to Accounts Payable.
• Assist with the coordination and data, tracking estimates for minor works and internal projects.
• Assist with scheduling and booking meetings.
• Other duties as required.

REQUIRED QUALIFICATIONS

Education: Currently enrolled or recently graduated from a post-secondary program in the areas of Business Administration, Facilities Management, or another relevant program.

Skills:

• Good attitude with a willingness to learn.
• Organizational skills.
• Technical proficiency.
• Interpersonal skills.

DESIRED QUALIFICATIONS
ADDITIONAL REQUIREMENTS

• Reliability and Punctuality: Dependability in terms of attendance and the completion of tasks in a timely manner.
• Confidentiality: Ability to handle sensitive information with discretion.
• Initiative: Willingness to take on new tasks and suggest improvements to existing processes.

The Citadel Theatre is committed to having our team reflect the community it serves and actively welcome applicants from diverse and equity-seeking backgrounds. The Citadel also endeavors to create and guard a culture of respect and cooperation with all staff, artists, colleagues, volunteers and internal/external parties.