Job Posting – Finance / Payroll Clerk – Winnipeg MB

Keewatinohk Inniniw Minoayawin Inc.; Winnipeg; On-site; CAD 30,000 - 48,000; Full time

Benefits offered by this job

Comprehensive benefits package

HEPP pension plan

Job summary

Keewatinohk Inniniw Minoayawin Inc. is seeking a Payroll Clerk to process payroll and related accounting tasks for a 0.5 FTE split with financial support duties. You will ensure timely payroll, maintain records, handle deductions, and prepare remittances, ROEs and T4s.

The role requires knowledge of payroll legislation, pension administration, and strong Excel skills. The incumbent will also assist with reconciliations, month-end/year-end close, and respond to payroll inquiries while upholding

Qualifications

• Certificate or Diploma in Payroll Administration, Accounting, Business Administration, or a related field.
• Payroll Compliance Practitioner (PCP) designation is asset.
• Experience using computerized payroll systems and payroll journal entries is an asset.
• Experience using Payworks and Oracle NetSuite is an asset.
• Experience entering accounts payable invoices and maintaining electronic records is an asset.
• Knowledge of payroll legislation, employment standards, and payroll administration practices.
• Knowledge of pension and benefit administration.
• Advanced Excel proficiency with formulas, lookups, pivot tables, reconciliation worksheets, and reporting.
• Strong analytical, mathematical, and reconciliation skills.
• Knowledge of general ledger and accounting principles.
• Excellent attention to detail and accuracy.
• Strong verbal and written communication; ability to set priorities and work independently or in a team.
• Understanding of culturally safe practice and respectful relationship-building; First Nations language ability is desired.

Responsibilities

• Process payroll accurately and on schedule and maintain employee payroll records.
• Review and verify time sheets and payroll data.
• Calculate and process payroll adjustments and related payments.
• Administer payroll deductions, benefits, garnishments, and withholdings.
• Administer HEB pension payroll deductions and remittances.
• Prepare and process ROEs, T4s, and payroll documentation.
• Prepare and reconcile payroll remittances.
• Investigate and resolve payroll discrepancies and respond to inquiries.
• Assist with year-end payroll processing and reconciliations.
• Maintain confidentiality of employee information.
• Prepare payroll journal entries and enter them into the financial system.
• Reconcile payroll-related general ledger accounts.
• Enter approved invoices into the financial system with proper coding.
• Assist with payroll-related month-end and year-end processes.
• Prepare reports, reconciliations, and supporting schedules.
• Support internal and external audits.
• Perform other duties as a member of the Finance team.

Skills

Advanced Excel

Analytical skills

Mathematical skills

Reconciliation skills

Verbal and written communication

Education

Certificate or Diploma in Payroll Administration, Accounting, Business Administration, or related field

Tools

Payworks

Oracle NetSuite

Job description

This role will support the accurate and timely processing of payroll and payroll-related accounting functions for Keewatinohk Inniniw Minoayawin Inc. (KIM).

Reporting to the Director of Finance, the Payroll Clerk is responsible for the accurate and timely processing of payroll and the maintenance of employee payroll records. This position administers payroll-related deductions and benefits, ensures compliance with applicable legislation and organizational policies, and manages the reconciliation and remittance of HEB pension contributions.

The Payroll Clerk also supports payroll-related accounting functions by preparing payroll journal entries, entering payroll transactions into the financial system, processing approved invoices, and maintaining accurate financial records. This is a 35-hour-per-week position, split between Payroll Clerk (0.5 FTE) and Financial Assistant (0.5 FTE) duties, and may provide occasional backup support to Finance Department operations as required.

Candidates with roots to a northern First Nation community will be given preference.

The successful candidate will be responsible to:

• Process payroll accurately and on schedule and maintain employee payroll records.
• Review and verify time sheets and payroll data.
• Calculate and process payroll adjustments, vacation pay, statutory holiday pay, retroactive payments, and other payroll-related transactions.
• Administer employee payroll deductions, benefits, garnishments, and other authorized withholdings.
• Administer HEB pension payroll deductions, ensure accurate calculation of employee and employer contributions, and reconcile and prepare pension remittances.
• Prepare and process ROEs, T4s, and payroll documentation.
• Prepare and reconcile payroll remittances.
• Investigate and resolve payroll discrepancies and respond to employee payroll inquiries.
• Assist with year-end payroll processing and reconciliations.
• Maintain confidentiality of employee information.
• Prepare payroll journal entries and supporting documentation and enter them into the financial management system.
• Reconcile payroll-related general ledger accounts.
• Enter approved invoices into the financial management system and ensure appropriate coding and supporting documentation.
• Assist with payroll-related month-end and year-end financial processes.
• Prepare reports, reconciliations, and supporting schedules.
• Support internal and external audits.
• Perform other duties as assigned from time to time as a member of a dedicated team.

The successful candidate will possess the following qualifications:

• Certificate or Diploma in Payroll Administration, Accounting, Business Administration, or a related field.
• Payroll Compliance Practitioner (PCP) designation is considered an asset.
• Experience using computerized payroll systems, including payroll reconciliations, payroll-related accounting entries, and the preparation of payroll journal entries, is an asset.
• Experience using Payworks and Oracle NetSuite is an asset.
• Experience entering accounts payable invoices and maintaining electronic financial records is an asset.
• Strong knowledge of payroll legislation, employment standards, and payroll administration practices.
• Knowledge of pension and benefit administration.
• Advanced proficiency in Microsoft Excel, including formulas, lookups, pivot tables, reconciliation worksheets, and reporting.
• Strong analytical, mathematical, and reconciliation skills.
• Knowledge of general ledger and accounting principles.
• Excellent attention to detail and accuracy.
• Strong verbal and written communications skills, the ability to set priorities, handle multiple tasks, work independently and as part of a team.
• Understanding of culturally safe practice, anti-Indigenous racism, and respectful relationship-building in organizational and community contexts.
• Ability to speak one of the First Nations languages is desired.

The following are considered conditions of employment:

• Satisfactory criminal record checks will be required.
• Must be able to travel on very rare occasions, with appropriate notice.
• Possess a valid class 5 driver’s license and ability to travel as needed.
• Employee must be eligible to work in Canada.

KIM offers eligible employees a highly competitive and comprehensive benefits package, complemented by participation in the Healthcare Employees’ Pension Plan (HEPP), a defined benefit pension plan that provides predictable, secure monthly retirement income based on earnings and years of credited service, with employer-matched contributions.

Established in December 2019, Keewatinohk Inniniw Minoayawin (KIM) is a northern First Nations-led aggregate health organization that will work to transform health and wellness services and improve health outcomes for First Nations people. We offer a competitive compensation and benefits structure, and opportunity for advancement.