Accounting & Payroll Officer

P4G; McClures Mills; On-site; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Health & Dental coverage

Pension Plan

Vacation and Medical days

2-week paid Holiday Shutdown

Indigenous Holidays observance

Job summary

Millbrook First Nation is hiring an Accounting & Payroll Officer to manage accounts payable and payroll operations from our Administration Department. You will handle invoicing, reconciliations, and payroll processing for multiple entities, ensuring accuracy and confidentiality.

The role requires a Diploma or degree in Accounting and at least three years of related experience, with strong Excel skills and knowledge of payroll systems.

Qualifications

• Diploma or degree in Accounting or related field.
• Minimum of three years of experience supporting accounting and payroll functions.
• Strong understanding of accounting principles, financial reporting, and reconciliation processes.
• Experience supporting payroll processing, including data entry and remittances.
• Proficiency with Microsoft Office, particularly Excel.
• Knowledge of First Nation governance is an asset.

Responsibilities

• Receive and verify invoices and requisitions for accounts payable, confirming payment amounts and deductions.
• Process payroll for assigned Millbrook entities using the SageHCM payroll system.
• Verify and enter employee hours, including time clock data for hourly staff.
• Prepare and submit remittances and reports to government agencies and benefit providers.
• Maintain accurate payroll records, ensuring compliance with policies and statutory requirements.
• Contribute to continuous improvement and streamlining of payroll processes.

Skills

Strong communicator

Analytical thinker

Highly organized

Attention to detail

Education

Diploma or degree in Accounting

Tools

SageHCM

Excel

Job description

Search conducted by Placemaking 4G at p4g.ca on behalf of Millbrook First Nation.

Statement of Intention

We deeply value the diverse perspectives and experiences that strengthen our team and community. Preference will be given to qualified Indigenous applicants, particularly those who identify as Mi’kmaq and/or are members of Millbrook First Nation.

We also warmly welcome applications from all equity-deserving individuals, including those who identify as African Nova Scotian, Black, racialized, a person living with disabilities, 2SLGBTQIA+, or newcomers to Canada. If you’re comfortable, please share this information and your pronouns in your application.

To ensure a thoughtful and inclusive process, we’ve partnered with the P4G search team, who are committed to fostering a safe and supportive environment. They’re here to listen and help accommodate your needs, ensuring your experience throughout this process is intentional, inclusive, and respectful.

About Millbrook First Nation

Millbrook First Nation is a Mi’kmaq community located in Millbrook, Nova Scotia, near Truro, with additional reserve lands in Beaver Dam, Sheet Harbour, Dartmouth, and Cole Harbour. The community is well known for strong leadership and forward-thinking economic development . Millbrook is home to several thriving ventures, including the Millbrook Power Centre and Treaty Entertainment.

At its heart, Millbrook is a place of deep connection . Mi’kmaw values guide daily life and shape how the community cares for one another. There is a steady commitment to the wellness of all generations, grounded in the belief that physical, emotional, mental, and spiritual health are intertwined. Millbrook continues to strengthen its governance systems and community services with a focus on collaboration, clarity, and transparent communication.

Millbrook’s administrative team is made up of professional staff who work with care and intention to support community priorities. Their work reflects the community’s commitment to growth, transparency, and effective governance, and is carried out with the understanding that every decision and program affects the daily lives of members. Leaders and staff are dedicated to promoting a sustainable future for all, honouring cultural traditions while welcoming new opportunities that strengthen the community.

Millbrook’s administration spans a wide range of departments that support community wellness, growth, and opportunity. These areas include Education, Employment and Training, Health Services, Housing, Economic Development, Finance, Human Resources, Legal Affairs, Governance, Community Engagement, Culture and Heritage, Parks and Recreation, Communications, Security and IT, and Fisheries. Together, these teams provide essential programs and services that help strengthen Millbrook today while building a vibrant and sustainable future for generations to come.

This Moment, This Position

Reporting to the Chief Financial Officer, the Accounting & Payroll Officer plays a key role in supporting both accounting and payroll operations within Millbrook First Nation’s Administration Department. This position balances core accounting responsibilities with hands‑on payroll support, contributing to the accuracy, continuity, and long‑term sustainability of financial operations.

In this role, you will support accounting operations while contributing to the continuity and long‑term sustainability of payroll administration. You will assist with day‑to‑day accounting functions and work closely with evolving payroll processes, helping ensure accuracy, consistency, and confidentiality across financial activities.

Through this work, you will contribute to the responsible stewardship of community resources, bringing attention to detail, sound judgment, and a respectful, culturally aware approach to financial administration in support of Millbrook First Nation and its members.

How You Would Contribute

Accounting

• Receive and verify invoices and requisitions for accounts payable, confirming payment amounts and deductions.
• Capture and prepare revenue data from government and owned‑source funding for the Controller’s review.
• Complete monthly bank reconciliations for assigned entities.
• Support the annual audit process by organizing documents and responses for external auditors.
• File statutory returns such as HST and workers’ compensation under the Controller’s supervision.
• Process and pay accounts payable across Millbrook’s programs and departments, including administration, health, education, outreach, and maintenance.
• Receive, process, and pay MTS sport grant applications, maintaining accurate records.
• Support the Treaty Enterprise Credit Application process, including cheque and direct deposit issuance and recordkeeping.
• Calculate and remit contributions for Millbrook Minors Trust Accounts and Treaty Enterprise Credits.
• Complete assigned month‑end close duties and submit checklists for review.
• Perform other related duties as assigned by the Controller.

Payroll

• Process payroll for assigned Millbrook entities using the SageHCM (formerly known as Criterion) payroll system, including both salaried and hourly employees.
• Verify and enter employee hours, including time clock data for hourly staff.
• Calculate and process all payroll deductions, benefits, and statutory remittances accurately and on time for payroll runs.
• Prepare and submit remittances and reports to government agencies and benefit providers, including Manulife pension contributions.
• Maintain accurate payroll records, ensuring compliance with organizational policies and statutory requirements.
• Contribute to continuous improvement and streamlining of payroll processes to enhance accuracy, efficiency, and compliance.

What Would Help You Succeed

Education and Experience

• Diploma or degree in Accounting or a related field.
• Minimum of three years of experience supporting accounting and payroll functions, including the use of financial and payroll systems.
• Strong understanding of accounting principles, financial reporting, and reconciliation processes.
• Experience supporting payroll processing, including data entry, time verification, and remittances.
• Proficiency with Microsoft Office, particularly Excel, and able to quickly learn new software..
• Proven ability to maintain accuracy, organization, and efficiency in data management and documentation.
• Knowledge of First Nation governance is considered an asset.

Certifications (or willingness to obtain)

• Criminal Record Check

Skills and Attributes

• Strong communicator who builds positive, collaborative relationships.
• Team‑oriented, dependable, and professional in all interactions.
• Analytical thinker with sound judgment and problem‑solving skills.
• Highly organized, detail‑focused, and able to manage multiple priorities.
• Discreet and trustworthy in handling sensitive information.
• Culturally aware, respectful, and guided by integrity and accountability.

The Package

Salary: 50,000 - 60,000 Position Type: Permanent, full-time Location: On-site at Millbrook First Nation's Administration Office, 820 Willow St, Truro, NS. Schedule: Monday to Friday, 8:30 AM - 4:30 PM; 32-hour compressed work week.

Benefits & Perks

• Health & Dental coverage
• Pension Plan
• Vacation and Medical days
• 2-week paid Holiday Shutdown
• Observance of Federal and Provincial Holidays, 4 additional Indigenous Holidays, and Summer Fridays.

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