Job (Edmonton): Special Events Coordinator – Edmonton Opera

Theatre Alberta; Edmonton; On-site; CAD 35,000 - 55,000; Full time

Job summary

Alberta Theatre Projects in Edmonton is seeking a Special Events Coordinator to plan and execute donor events and related activities. You will work with Edmonton Opera’s team and external vendors to ensure smooth event execution.

Applicants should have post-secondary education in event management or related field, or equivalent experience, and at least two years in related work. Strong communication and coordination skills are essential.

Qualifications

• This position requires knowledge and experience in the special events arena.
• Strong ability to prioritize tasks and workload is important.
• Excellent written and oral communications with Senior Staff and Board Members.

Responsibilities

• Coordinate all aspects of the Events Portfolio including donor events.
• Assist in establishing and monitoring event budgets.
• Monitor planning timelines and risk issues.
• Ensure permits, forms, and paperwork are completed.
• Collaborate with staff and external vendors.

Skills

Event coordination

Budget tracking

Vendor liaison

Communications

Education

Event management education

Related work experience

Job description

The Virgin Trial – Alberta Theatre Projects The Virgin Trial
Alberta Theatre Projects

Directed by: Glynis Leyshon
Written by: Kate Hennig
Actors Pictured: Nigel Shawn Williams, Jamie Konchak, Emma Houghton, Conrad Belau & Sarah Orenstein
Set Design: Scott Reid.
Lighting Design: David Fraser
Costume Design: Heather Moore
Photo: Benjamin Laird

Photo Credits

Job (Edmonton): Special Events Coordinator – Edmonton Opera

Reporting to the Fund Development Manager and working in collaboration with all departments, this exceptional individual will provide assistance in planning, coordination and execution of all events, receptions and other activities by Edmonton Opera. Working with internal staff and outside vendors, the Special Events Coordinator is the primary contact for all event planning activities.

Special Events Coordinator

Primary Responsibilities:

• – Coordinate all aspects of the Events Portfolio including donor related events
• – Assist the Fund Development Manager in establishing and monitoring event budgets
• – Monitor progress of event critical paths and risk issues
• – Track progress of planning against established timelines
• – Ensure all necessary permits, forms and paperwork are completed
• – Work with staff to support event sponsorship agreements
• – Collaborate with other departments
• – Assistance with mail outs for all events
• – Work with staff to prepare post-event campaign analysis
• – Work with staff for planning, executing and evaluating events
• – Access to a car and you possess a valid drivers license
• – Other duties as required

Skills, Knowledge and Education: This position requires demonstrated knowledge and experience in the special events arena, and a strong ability to prioritize tasks and workload is important. Excellent communications skills (both written and oral), and an ability to effectively communicate with Senior Staff and Board Members in a professional manner are important.

Post-secondary education with a focus on event management or a related field is preferred, or an equivalent amount of work experience.

This position will require working with various departments in organizing our special events/donor events, so an ability to work well in team environment as well as independently is a must. A minimum of two years of directly related work experience is preferred.

We thank all applicants for their interest; however, only individuals selected for interviews will be contacted.
Closing date: July 6th, 2012.