Job (Edmonton): Interim Operations Manager – Workshop West Playwrights’ Theatre

Theatre Alberta; Edmonton; Hybride; CAD 50 000 - 55 000; Plein temps

Résumé du poste

WWPT is a not-for-profit Edmonton-based theatre company that develops and presents new work. The Interim Operations Manager will maintain day-to-day operations, financials, and project planning during a maternity leave, reporting to the Artistic Producer and supporting WWPT’s mission and facility management.

The role covers administrative and financial duties, payroll oversight, contracts, and collaboration with granting agencies, with a hybrid work model and occasional evening/weekend

Qualifications

• Minimum 2 years experience in a relevant field(s) preferred.
• Strong financial and project management skills with attention to detail.
• Excellent written and verbal communication abilities.
• Experience with fundraising and donor engagement is an asset.

Responsabilités

• Oversee daily operations and organization functions.
• Manage budgets, records, payroll, and financial reporting.
• Collaborate with Artistic Producer on marketing, outreach and development.
• Lead contract and vendor negotiations and coordinate events.
• Ensure compliance with CRA Charities and AGLC guidelines.

Connaissances

Financial management

Project management

Communication skills

Multi-tasking

Fundraising

Outils

QuickBooks

Microsoft Office

Description du poste

Home » Blog » Job (Edmonton): Interim Operations Manager – Workshop West Playwrights’ Theatre

The Virgin Trial – Alberta Theatre Projects The Virgin Trial
Alberta Theatre Projects

Directed by: Glynis Leyshon
Written by: Kate Hennig
Actors Pictured: Nigel Shawn Williams, Jamie Konchak, Emma Houghton, Conrad Belau & Sarah Orenstein
Set Design: Scott Reid.
Lighting Design: David Fraser
Costume Design: Heather Moore
Photo: Benjamin Laird

Photo Credits

Directed by: Glynis Leyshon
Written by: Kate Hennig
Actors Pictured: Nigel Shawn Williams, Jamie Konchak, Emma Houghton, Conrad Belau & Sarah Orenstein
Set Design: Scott Reid.
Lighting Design: David Fraser
Costume Design: Heather Moore
Photo: Benjamin Laird

Job (Edmonton): Interim Operations Manager – Workshop West Playwrights’ Theatre

Job (Edmonton): Interim Operations Manager – Workshop West Playwrights’ Theatre

POSITION STATUS:Full-Time Temporary Employment: 12-15 months

REPORTS TO: Artistic Producer

SALARY:$50,000-$55,150

POSTING DATE:December 17, 2021

CLOSING DATE:January 16, 2022

TARGET START DATE:February 14, 2022

ORGANIZATIONAL OVERVIEW:

A not-for-profit organization and registered charity, Workshop West Playwrights’ Theatre (WWPT) is a professional, Edmonton-based theatre company that supports, develops, and champions the work of playwrights in Alberta and across Canada at all experience levels. The company acts as a launch pad for works that illuminate issues important to our time, reflect the diversity of our country, advance equity, and build community. WWPT connects Albertans to professional theatre that is daring, diverse and dynamic, including mainstage productions, a new play festival, play readings, classes, workshops, residencies, vibrant outreach, and public engagement initiatives. We serve our community by providing quality artistic programming created by local artists at affordable prices and opportunities for artistic development and playwriting education to artists and the public.

POSITION SUMMARY:

WWPT is currently recruiting for an Interim Operations Manager to maintain the organization’s ongoing operations, programming initiatives, project management, and development planning during a maternity leave. This includes being responsible for the day‑to‑day administration, financials, and operations of WWPT.

The Operations Manager reports to and supports the Artistic Producer in carrying out WWPT’s mission and advancing the organization’s current strategic priorities, including facility management of a theatre venue.

JOB DESCRIPTION:

Administrative and Operational Management

• Daily operations and functions of the organization
• Basic day‑to‑day office systems management
• Maintaining records, databases, memberships and subscriptions
• Professional Association of Canadian Theatres (PACT) and Canadian Actors’ Equity Association (CAEA) business including contracts, cheques, production registrations
• Other artist contracts and payments
• Overseeing payroll in tandem with a bookkeeper
• CRA/WCB Business
• Basic day‑to‑day office systems management
• Collaborate and generate final reports to granting agencies
• Insurance renewals
• Monitoring annual operating budget, and project budgets
• Managing daily company finances, including processing accounts receivable, accounts payable, payroll, remittance of payroll deductions, banking and managing cash flow, tracking deficit plan
• Prepare operations reports for the Board of Directors
• Works with a bookkeeper to maintain the company’s financial records (unless candidate has bookkeeping experience)

Ensures compliance with CRA Charities and AGLC guidelines

Community Relations

• With the Artistic Producer and the Community Outreach and Audience Relations staff member: assist to implement communication schedules and campaigns
• In collaboration Artistic Producer and the Community Outreach and Audience Relations staff member: plan, implement and oversee marketing and promotion initiatives
• In collaboration with the Artistic Producer and the Community Outreach and Audience -Relations staff member: organize and administer outreach activities

Development/Planning

• Working with the Artistic Producer, assist in the creation and implementation of both short and long‑term projects
• Working with the Artistic Producer and the Community Outreach and Audience Relations staff member, assist with maintaining donor stewardship and engagement
• Grant writing and reporting
• Collaboration on development strategies
• Create and implement fundraising plans with the Artistic Producer and Community Outreach and Audience Relations staff member
• Lead and develop new revenue‑generating initiatives with individuals, corporations, and foundations

Project Management

• Management of contract staff in coordination with the Artistic Producer
• Overseeing the logistics and planning of all company events
• Assist in preparing upcoming budgets
• Negotiations with contractors and presenters
• Manage and oversee the execution and reconciliation of production expenses, as well as tracking and processing revenues

Marketing

• Working with the Artistic Producer and the Community Outreach and Audience Relations staff member to assist in the implementation of marketing plans

Facility

• Rentals, bookings, invoicing
• Overseeing maintenance & cleaning contractors
• Liaison with service providers and Landlord

ADDITIONAL QUALIFICATIONS/EXPERIENCE:

• Minimum 2 years experience in a relevant field(s) preferred
• Knowledge and understanding of Edmonton’s arts and culture sector is an asset
• Strong multi‑tasking abilities and the ability to work in a fast‑paced work environment with many competing priorities
• Strong communication skills, both written and oral
• Financial and project Management experience with strong attention to detail, process, and documentation
• Ability to learn and adhere to established processes, as well as develop new processes as required
• Familiarity with Microsoft Office Applications (Windows and Mac OS).
• Familiarity with Quickbooks or another bookkeeping system is an asset
• Working experience with database systems is an asset
• Demonstrated experience and success working with communities in program support, fund development, community development, and/or outreach

WORK ENVIRONMENT:

WWPT has moved to a hybrid operational model through the COVID 19 pandemic, with a flexible work‑from‑home and office schedule, however more time at the venue/offices is required. There is regular contact with stakeholders and the public through digital platforms, and in‑person at the WWPT theatre venue and offices, as well as around Edmonton on occasion. This position will involve occasional evening and weekend work.

PHYSICAL REQUIREMENTS:

There are some physical requirements such as setting up of tables and chairs for meetings/rentals, moving production or meeting‑related items in and out of vehicles, and travelling off‑site to other locations to make purchases.

As an equal opportunity and inclusive employer, WWPT welcomes applications from all qualified individuals. We thank all applicants in advance, however, only candidates selected for an interview will be contacted.

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