Job (Calgary): Interim Artistic Producer – Downstage

Theatre Alberta; Calgary; On-site; CAD 18,000 - 26,000; Part time

Job summary

Downstage, a Calgary-based theatre company, is seeking a part‑time Interim Artistic Producer to lead arts administration from August 3, 2015 to May 13, 2016, with paid training in June. The role collaborates closely with the Artistic Director and Production Manager on marketing, fundraising, and front-of-house operations.

The successful candidate will have familiarity with theatrical processes, strong writing, excellent communication, and solid organizational skills, with the ability to work

Qualifications

• Familiar with theatrical processes and funding proposals.
• Excellent writing and proofreading with high attention to detail.
• Strong communicator, able to liaise with stakeholders.

Responsibilities

• Assemble media packages and coordinate front of house displays.
• Coordinate fundraising activities and donor relations.
• Write grant proposals and report progress with support from Artistic Director.
• Coordinate events with Fund Development board and volunteers.
• Support box office staffing and group bookings.
• Maintain active social media presence and email newsletters.

Skills

Theatrical processes

Writing & proofreading

Communication

Organization

Independent & collaborative

Problem solving

MS Office / iWork

Social media

Volunteer boards

Tessitura / MailChimp / Photoshop

Tools

Tessitura

MailChimp

Photoshop

MS Office

iWork

Job description

The Virgin Trial – Alberta Theatre Projects

Directed by: Glynis Leyshon
Written by: Kate Hennig
Actors Pictured: Nigel Shawn Williams, Jamie Konchak, Emma Houghton, Conrad Belau & Sarah Orenstein
Set Design: Scott Reid.
Lighting Design: David Fraser
Costume Design: Heather Moore
Photo: Benjamin Laird

Photo Credits

Job (Calgary): Interim Artistic Producer – Downstage

Downstage is a Calgary-based company dedicated to producing Canadian theatre that creates conversation around social issues. We are seeking an enthusiastic, self-motivated individual with experience in arts administration to fill the part‑time position of Interim Artistic Producer from August 3, 2015 to May 13, 2016, with paid training in June, 2015. The successful candidate will work in close collaboration with the Artistic Director and Production Manager.

Marketing & publicity

• assemble media packages


• maintain an active and engaging social media presence


• write and schedule e-newsletters


• gather program materials including artist bios and put together a program draft


• coordinate front of house displays for each production


• coordinate small special events as needed


• support the Audience Outreach board committee to form and maintain relationships with community groups

Fund development

• execute a provided strategy and track progress towards the fundraising goal


• write grant proposals and complete reporting with the support of the Artistic Director


• oversee the individual donor cycle including prospect identification, solicitation, timely delivery of thanks, tax receipts and donor benefits, etc.


• support special events hosted by our Fund Development board committee

Box office

• coordinate staff and/or volunteers to run box office and usher as needed


• coordinate group bookings

Qualifications

• Familiar and experienced with theatrical processes, including writing funding proposals


• Excellent writing and proofreading skills with a high attention to detail


• Strong communicator, whether speaking in front of a group or liaising with stakeholders


• Strong organizational skills and time management


• Able to work both independently and in close collaboration on tasks


• Able to problem‑solve calmly and effectively, including when under pressure


• Comfortable with a variety of computer programs including MS‑Office or iWork


• Knowledge of social media platforms (Facebook, Twitter, Pinterest, etc.)


• Experience working with volunteer boards


• Experience with the Tessitura database, MailChimp and/or Photoshop are assets

Hours & Remuneration

The position is for up to 820 hours plus up to 30 hours of training, billable at $16/hour. It is expected that work will average 20 hours/week throughout the contract period, with occasional attendance or support at events on evenings and weekends.

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