IT Administrative Assistant

Methanex Corporation; Vancouver; On-site; CAD 66,000 - 81,000; Full time

Job summary

Methanex Corporation seeks an organized and tech-savvy IT Administrative Assistant to support the VP of IT and the Global IT team. Located in Vancouver, you'll manage schedules, coordinate travel, and assist in reporting, ensuring smooth operations for an innovative team. The position offers competitive salary, professional growth, and a collaborative environment.

Benefits

Professional growth opportunities

Hybrid work options

Annual performance bonus program

Generous pension plan

Extended benefits coverage

Generous time off program

Employee share purchase program

Newly renovated office with snack bar

Qualifications

• 5+ years of senior administrative experience in IT or relevant industry.
• Proven customer service and analytical skills.
• Advanced user of MS Office, tech-savvy and highly organized.

Responsibilities

• Manage the VP of IT’s calendar and coordinate meetings.
• Handle travel arrangements and prepare detailed itineraries.
• Assist Global IT Directors with reports and presentations.

Skills

Customer service

Problem-solving

Analytical thinking

Attention to detail

Communication

MS Office

Organization

Education

Completed degree, diploma, or coursework in administration, IT, or related discipline

Job description

Position Summary

We are Methanex: a leading producer and supplier of methanol to North America, Asia Pacific, Europe and South America, with our corporate head office located in Vancouver, BC.

What’s In It For You

• The expected hiring salary range for this position is CAD $66,100 – $80,800 per annum.
• The actual base salary offered is determined based on the successful candidate’s relevant experience, skills, and competencies and will consider internal equity.
• Opportunity to make a real impact with a global leader, working collaboratively with colleagues around the world and with direct line of communication with the executive leadership team.
• Opportunity for professional growth and development.
• Beautiful, newly renovated downtown office with an excellent view and snack/soda bar for when you are onsite.
• A competitive total rewards package that includes a base salary, annual performance bonus program, generous pension plan, extended benefits coverage, generous time off program, employee share purchase program and hybrid work options.

Position Summary

Are you an organized, tech-savvy professional with a knack for multitasking and a passion for supporting dynamic teams? We are seeking a dedicated IT Administrative Assistant to provide confidential and comprehensive administrative support to our VP, IT, and the Global IT team.

Based in our vibrant Vancouver office, you will play a crucial role in ensuring the smooth operation of our Global IT department. In this role, you will manage calendars, coordinate meetings, prepare reports, and handle travel arrangements, all while maintaining a high level of confidentiality and professionalism. Your ability to liaise with internal and external stakeholders, coupled with your advanced MS Office skills, will be key to your success.

Position Responsibilities

Administrative Support Services to VP, IT

• Manage the VP of IT’s calendar and schedule.
• Coordinate with stakeholders for meetings, events, and travel, ensuring all materials are prepared in advance.
• Prepare agendas, attend meetings, record minutes, and maintain action item logs.
• Arrange travel, including transportation, accommodation, and entry requirements, ensuring cost-effective options.
• Prepare detailed travel itineraries and packages.
• Monitor travel conditions to manage changes or emergencies.
• Assist the Global IT Leadership team in creating reports and presentations for senior audiences.
• Screen calls and meeting requests, handling queries when possible.

General Administration (Global IT Team and Vancouver office)

• Assist Global IT Directors with travel arrangements, expense reports, and HR-program requirements.
• Organize and manage Global IT team meetings, including invites, room bookings, catering, agendas, minutes, and ensure smooth operations.
• Coordinate Global IT Leadership Team (GITL) meetings by scheduling, preparing agendas, pre-reading materials, and recording minutes and actions.
• Support the IT Business Office by maintaining IT policies, standards, procedures, and assisting with budgets, forecasts, and reconciliations.
• Handle administrative tasks such as invoices, expense claims, and company credit card expenses.
• Manage and share content on SharePoint sites and maintain Vancouver IT pages on Methanet, Viva Engage, and Teams Channels. Oversee site administration and permissions.
• Coordinate onboarding/offboarding forms, welcome new employees, and organize training schedules.
• Arrange travel for Global IT Management, including liaising with travel consultants, visa applications, and logistics.

The above accountabilities may shift over time and/or as needed by the organization.

Position Qualifications

Education and/or Professional Designation

• Completed degree, diploma, or coursework in administration, IT, time management, hospitality, customer service, or related business discipline, coupled with industry experience.

Experience and Technical Skills/Knowledge

• 5+ years of senior administrative experience in IT or relevant industry, or equivalent working experience.
• Proven customer service, problem-solving and analytical thinking skills.
• High attention to detail; skilled in consolidating and presenting numerical and financial data.
• Advanced user of MS Office (Excel, Word, PowerPoint Outlook email systems, and MS Teams).
• Tech savvy; quick learner of new systems.
• Highly organized self-starter; able to manage multiple, competing priorities with thorough follow-up.
• Excellent communication skills for interacting with employees (at all levels) and external vendors.

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At Methanex, we believe that having a diverse team and an inclusive workplace creates a better culture, better decisions and a better company. We are committed to a diverse organization that values different perspectives, backgrounds, skills and abilities. As an equal opportunity employer, we encourage applications from all qualified individuals and strive to accommodate anyone who may have specific needs.