IP Assistant

The Law Office Management Association (TLOMA); Toronto; Hybrid; CAD 50,000 - 65,000; Full time

Job summary

Wilson Lue LLP, a leading Canadian IP boutique based in Toronto, seeks a skilled mid-level Intellectual Property Assistant. You will support intellectual property professionals, manage docketing and administrative tasks, and contribute to accounting activities.

The role offers a flexible hybrid/remote environment, opportunities to interact with clients and foreign associates, and room to grow within a collaborative team.

Qualifications

• 3+ years of hands-on trademark docketing and clerical experience.
• Strong MS Office skills, including Word and Excel, with the aptitude to learn new software.
• Experience with law firm billing software and IP docketing software (PCLaw, PATTSY WAVE).
• Clear, professional English-language communication, both written and oral.
• Attention to detail, accuracy, and the ability to work under pressure with minimal supervision.
• Hybrid/remote environment capability and a collaborative mindset.

Responsibilities

• Efficiently processing and filing correspondence from clients, foreign associates, CIPO, and the USPTO.
• Keeping critical due dates organized and up to date in PATTSY WAVE.
• Proactively reporting to and following up with clients to help keep deadlines on track, while supporting professionals with filing and prosecution tasks.
• Preparing and drafting routine correspondence and legal documents.
• Invoicing clients and following up on accounts receivable within established turnaround times.
• Responding promptly and professionally to routine client inquiries.
• Stepping in to support other assistants across the firm as needed.
• Taking on other duties as assigned.

Skills

IP docketing

MS Office

Billing software

English communication

Attention to detail

Hybrid/remote work

Team collaboration

Education

Canadian Trademark Administration certificate

Tools

PCLaw

PATTSY WAVE

Job description

Wilson Lue LLP is a leading Canadian intellectual property boutique based in Toronto, Ontario.

We’re excited to welcome a skilled, mid-level Intellectual Property Assistant to our team. Our assistants and lawyers thrive in a flexible hybrid/remote environment. In this dynamic role, you will support intellectual property professionals while contributing to essential administrative and accounting services.

Responsibilities

• Efficiently processing and filing correspondence from clients, foreign associates, CIPO, and the USPTO;
• Keeping critical due dates organized and up to date in PATTSY WAVE, our docketing system;
• Proactively reporting to and following up with clients to help keep deadlines on track, while supporting professionals with filing and prosecution tasks;
• Preparing and drafting routine correspondence and legal documents;
• Invoicing clients and following up on accounts receivable within established turnaround times;
• Responding promptly and professionally to routine client inquiries;
• Stepping in to support other assistants across the firm as needed;
• Taking on other duties as assigned.

Qualifications

• 3+ years of hands-on trademark docketing and clerical experience in an intellectual property environment;
• Strong Microsoft Office skills, including Word and Excel, plus the curiosity and aptitude to learn new software and technology;
• Experience with law firm billing software and IP docketing software, preferably PCLaw and PATTSY WAVE;
• Clear, confident, and professional English-language communication skills, both written and oral;
• A sharp eye for detail, a commitment to accuracy, and the ability to perform under pressure with minimal supervision;
• A responsible, reliable, and punctual approach, with the ability to stay productive in a hybrid/remote, paperless environment;
• A collaborative mindset, strong team skills, and the initiative to take ownership of your work.

Certification as a Canadian Trademark Administrator will be considered a valuable asset.