Investment Operations Analyst

TDS Personnel; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking an Investment Operations Analyst to support investment management and trading functions in Toronto. The role includes maintaining portfolio data, preparing trade instructions, managing cash movements, and ensuring accurate reporting. Ideal candidates should possess advanced Excel skills, experience with portfolio management systems, and a strong understanding of investment products. A degree in finance or economics is required, and CFA designation is preferred.

Qualifications

• Advanced Excel skills including formulas, pivot tables, and data analysis.
• Familiarity with portfolio management systems like NDEX.
• Strong attention to detail and organizational skills.

Responsibilities

• Maintain and update portfolio holdings using internal systems.
• Prepare trade instructions for client transactions.
• Integrate data from multiple systems for reporting.

Skills

Advanced Excel

Experience with portfolio management systems

Knowledge of bank custodians and reconciliation processes

Working experience of Bloomberg

Attention to detail

Understanding of investment products

Education

Undergraduate degree in business, finance or economics

CFA charter holder or working towards it

Tools

NDEX

Bloomberg

Job description

Our client within investment management requires an Investment Operations Analyst to join their team. The Investment Operations Analyst supports the investment management and trading functions by maintaining portfolio data, preparing trade instructions, managing cash movements, and ensuring accurate reporting across client accounts.

Responsibilities

• Maintain and update firm-wide portfolio holdings using internal systems and market data
• Generate daily holdings reports and ensure accurate data flow across systems
• Update master tracking files and support model/portfolio changes

Trading & Cash Management

• Prepare trade instructions for ad hoc and scheduled client transactions (withdrawals, deposits, transfers)
• Calculate required cash levels and determine securities to be bought/sold with Portfolio Managers
• Support rebalancing and bulk trading activities
• Communicate clear trade instructions to Head Trader
• Perform account and fund reconciliations with custodians
• Investigate discrepancies and ensure data accuracy
• Assist with monthly, quarterly, and ad hoc reporting (performance, attribution, compliance)
• Support pre-month-end reviews and internal controls

Data Management & Analysis

• Integrate data from multiple systems and ensure consistency
• Maintain accuracy across reporting tools and templates

Weekly Investment Team Meetings

• Prepare and distribute weekly meeting agenda and supporting materials
• Track and report on action items from prior meetings; ensure follow-ups are completed or reassigned
• Present analysis of key portfolio holdings, including performance, weightings, and risk considerations
• Support review of new investment ideas and proposed portfolio changes
• Assist with compliance and model reviews, including mandate alignment and drift monitoring
• Prepare and review cash reports to highlight excess cash and funding needs

Operations Support

• Assist with daily performance reporting and benchmark updates
• Contribute to process improvements and documentation

Qualifications

• Advanced Excel (formulas, pivot tables, data analysis and macros)
• Experience with portfolio management systems (e.g., NDEX)
• Familiarity with bank custodians and reconciliation processes (knowledge of NBIN/BMO preferred)
• Working experience of Bloomberg is essential
• Strong attention to detail and organizational skills
• Solid understanding of investment products and portfolio operations
• Undergraduate degree in business, finance or economics.
• CFA charter holder or working towards it is preferred.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.