International Programs Coordinator - AA1 (AESES)

University of Manitoba; Winnipeg; On-site; CAD 38,000 - 53,000; Full time

Job summary

University of Manitoba is seeking an International Programs Coordinator to lead orientation and transition programming for international students. The role includes coordinating logistics, communications, and program records to support student success and campus belonging.

The position involves collaboration with faculties and university partners, and requires strong organizational skills, intercultural communication, and the ability to manage multiple activities and deadlines.

Qualifications

• Undergraduate degree in Education, Social Sciences Cultural Studies or related discipline is required.
• An acceptable equivalent combination of education, training and experience may be considered.
• Experience coordinating student programs, events, orientation or engagement activities is required.
• Experience working with diverse student populations is required.

Responsibilities

• Coordinate International Student Orientation and Transition Programs for admitted and transitioning international students.
• Coordinate intercultural and engagement programming to foster student belonging and intercultural learning.
• Maintain accurate administrative records, process expenditures, and track program budgets.

Skills

Program coordination

Intercultural comms

Written comms

Organizational skills

Relationship building

Attention to detail

Team collaboration

Microsoft Office

Time management

Education

Undergraduate degree in Education

Equivalent combination of education/experience

Tools

Microsoft Office

Job description

International Programs Coordinator - AA1 (AESES)

International Programs Coordinator - AA1 (AESES)

Office of the Vice-Provost (Student)

Position number: 38343

Date posted: November 4, 2026

Job details

International Programs Coordinator - AA1 (AESES)

New Regular Continuing Full-Time (Budget Funded)

Full-time: Yes

Permanent: Yes

Work schedule: 35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary: $27.52 to $38.37 per hour ($50,086.40 to $69,833.40 per annum)

Expected Start Date January 11, 2027

840 hours worked

For more information please contact: Samuel Schultz - [e-mail]

Qualifications

MINIMUM FORMAL EDUCATION/TRAINING:

• Undergraduate degree in Education, Social Sciences Cultural Studies or a related discipline is required.
• An acceptable equivalent combination of education, training and experience may be considered.

EXPERIENCE:

• A minimum of one year of directly related administrative experience is required.
• Experience coordinating student programs, events, orientation, transition or engagement activities is required.
• Experience working effectively with students and individuals from diverse cultural backgrounds is required.
• Experience coordinating multiple activities, deadlines and stakeholders is required.
• Experience maintaining program records, processing financial documentation and compiling program data is preferred.
• Experience working in a post-secondary environment is preferred.
• An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

• Demonstrated ability to plan, organize and coordinate multiple programs, activities and deadlines is required.
• Excellent interpersonal and intercultural communication skills and demonstrated ability to work effectively with culturally diverse students, staff and community members are required.
• Effective written and verbal communication skills, including the ability to prepare informational and promotional materials, are required.
• Strong organizational, administrative and record-keeping skills with excellent attention to detail required.
• Demonstrated initiative, sound judgment and problem-solving ability within established policies and procedures required.
• Ability to establish and maintain effective working relationships with students, staff, University partners and external contacts is required.
• Must be able to provide accurate information to students and recognize when referral to professional or specialized staff is required.
• Ability to collect, organize and summarize program data and prepare basic reports is required.
• Ability to coordinate student staff and volunteers in the delivery of programs and events is required.
• Proficiency with Microsoft Office and the ability to learn University administrative, communication and student information systems is required.
• Experience with social media, digital communications and online event/program platforms is an asset.
• Ability to work occasional evenings and weekends during orientation periods, special events and other peak programming periods is required.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.

Key responsibilities

Coordinate International Student Orientation and Transition Programs

Coordinates the operational delivery of orientation and transition programming for newly admitted and transitioning international students. This includes:

• Coordinates logistics and implementation for International Student Orientation offered each term, including room bookings, catering, registration, schedules, supplies, technology and other operational requirements.
• Coordinates established pre-arrival and transition programming, including online and in-person activities and resources.
• Coordinates the implementation of ICM-to-UM and ELC-to-UM transition activities and other targeted transition programming as assigned.
• Maintains and updates orientation schedules, presentations, participant materials, checklists and online resources.
• Coordinates registration and maintains participant records and program databases.
• Responds to routine inquiries from incoming international students regarding orientation, transition programming and International Centre services, referring immigration, academic, personal or other matters requiring professional advice to the appropriate staff or University unit.
• Liaises with campus partners and presenters to confirm participation, session requirements and logistical arrangements.
• Supports recruitment, scheduling, training and coordination of student staff and volunteers participating in orientation and transition activities.
• Identifies operational issues and recommends improvements to the International Programs Manager.
• Assists with the collection and analysis of participation and evaluation data and prepares summary reports.

Coordinate Intercultural, Engagement and Community-Building Programs

Coordinates established intercultural and engagement programming that supports connections between international and domestic students and contributes to student belonging and intercultural learning. This includes:

• Coordinates the day-to-day delivery of intercultural, peer, mentorship, language exchange, social and community-building programs.
• Coordinates participant recruitment, registration, matching, scheduling, communications and program records.
• Coordinates on- and off-campus activities approved by the International Programs Manager.
• Prepares logistical and operational plans for activities, including transportation, bookings, participant information, waivers and other required documentation.
• Implements established safety and risk-management requirements and brings potential concerns to the International Programs Manager.
• Provides operational direction and support to student staff and volunteers assigned to programs and events.
• Liaises with faculties, student organizations and University units regarding participation in established programs and activities.
• Assists in developing and updating program materials, activities and resources.
• Collects participant feedback and program data and prepares reports and recommendations for program improvements.
• Supports delivery of intercultural workshops and training developed or approved by the International Programs Manager.

Program Administration, Financial Processing and Records

• Maintains accurate administrative, financial and participant records for assigned programs.
• Processes program expenditures, invoices, reimbursements, purchase requests and other financial documentation in accordance with University procedures.
• Tracks expenditures against approved program budgets and provides regular updates to the International Programs Manager.
• Compiles information required for budget planning and assists with preparation of budget estimates.
• Maintains records relating to student staff hours, schedules and payroll documentation and identifies discrepancies for resolution.
• Prepares statistical and activity reports related to orientation, transition and intercultural programming.
• Maintains program files, databases, calendars, procedural documents and operational checklists.
• Provides administrative support for assigned International Centre awards, including promotion, receipt and organization of applications, applicant communications and preparation of materials for assessment.
• Coordinates administrative requirements associated with sponsorships and external partners once arrangements have been approved by the International Programs Manager.

Communications and Promotion

• Coordinates routine communications promoting orientation, transition and intercultural programs and events.
• Drafts and prepares content for the International Centre newsletter, social media, website and other communication channels for review and approval as required.
• Coordinates established communications to newly admitted international students, including scheduling and preparing approved communications for distribution through appropriate University systems.
• Maintains program webpages, online registration information and promotional materials.
• Works with student staff to develop social media content, including posts, stories, reels and other digital content, within established communications plans and branding.
• Promotes programs and events to faculties, student organizations and other University partners.
• Monitors program inquiries received through assigned communication channels and responds or refers inquiries as appropriate.
• Supports development of promotional materials and event-specific branding within established University and International Centre standards.

Other Duties and Special Projects

• Participates in International Centre events and initiatives as required.
• Undertakes special projects and administrative studies related to the portfolio as assigned by the International Programs Manager.
• Performs other related duties consistent with the classification.
• Other duties as assigned.

Additional information

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact [e-mail] or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.