International Mobility Coordinator

British Columbia Institute of Technology; Burnaby; Hybrid; CAD 63,000 - 68,000; Full time

Benefits offered by this job

Competitive pay

15+ days vacation prorated

Extended health and dental plan

Defined benefit pension

Flexible hybrid work arrangements

Fitness center access

Job summary

BCIT’s International department seeks a regular, full-time International Mobility Coordinator to manage study abroad, exchanges, double degrees, field schools, and other mobility programs across BCIT schools. You’ll support partnerships, promotions, and program implementation, ensuring compliance with regulations.

The role requires coordinating with faculty, students, parents, partner institutions, and internal departments to provide timely information and services for mobility opportunities.

Qualifications

• Bachelor’s degree in a relevant field (Business Admin, Marketing, International Education, etc.).
• Two years’ general experience plus four years of relevant experience in a similar position in a post-secondary environment.
• Strong MS Office and Excel skills; experience with CMS and web tools.

Responsibilities

• Contributes to development of international mobility programs liaising with BCIT schools and partner institutions.
• Acts as primary contact for BCIT international mobility opportunities and coordinates inquiries.
• Provides administrative support for applicant processing, selections, waitlists, and promotions of programs.
• Develops processes and guidelines to support students across BCIT Schools on mobility programs.

Education

Bachelor’s degree in a relevant field

Tools

MS Office

Content Management Systems

Banner

Cognos

Marqui

WordPress

Excel

Job description

At BCIT , putting people at the core of everything we do is paramount. This idea is the foundation of BCIT’s People Vision , which describes the Institute’s goals and priorities in respect to our people. In a complex and uncertain world, it’s vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people’s imagination and creativity. With a competitive compensation package, great work-life balance, and career advancement opportunities, see why we’ve earned the title of one of BC’s Top Employers for over ten years running.

Position Summary

BCIT’s International department is seeking a regular, full-time (1.0 FTE ) International Mobility Coordinator. This position acts as a resource and primary point of contact for parties who are interested in participating in BCIT international mobility opportunities including Study Abroad, Exchanges, Double Degrees, Field Schools, or other international mobility programs. Coordinates international programs for students in all BCIT schools to complete as part of their degree/certification program. Provides support in developing and maintaining new and existing partnerships ensuring the successful promotion, development, and implementation of international mobility programs.

Duties & Responsibilities

DUTIES AND RESPONSIBILITIES :

• Contributes to the development of international mobility programs, liaising with BCIT schools and international institutions to coordinate opportunities in the delivery of engagement activities for incoming and outgoing students.
• Acts as the primary point of contact for all BCIT international mobility opportunities. Works closely with faculty, students, parents, international partner institutions, external vendors, and internal student service departments to handle student inquiries about mobility programs, maintains up-to-date knowledge of international opportunities, and provides accurate and timely information to all relevant parties.
• Provides administrative support on the processing of prospective international students’ identification and selection, applications assessment and management, coordination of waitlists, analysis and resolution of inquiries, local and international promotion of programs, and logistics of international mobility operations.
• Creates and maintains administrative processes, procedures and guidelines to provide specialized and centralized support to students within all BCIT Schools on mobility programs, ensuring the compliance with applicable international regulations and BCIT’s policies.
• Liaises with schools, faculty and students to provide support on program/course selections, grant applications, scholarship opportunities, onboarding, pre-departure session, post-experience re-entry activities, and on-going student services. Refers students to the proper services/departments as necessary to ensure that students needs are met.
• Researches and provides information to the management regarding current and potential partners, international education practices, cultural diversity, immigration regulations, market conditions and international funding opportunities, international mobility trends and immigration law updates. Prepares reports to review existing partnerships and makes recommendations for future engagement. Prepares due diligence reports with respect to new potential academic partners.
• Prepares and presents briefings, market intelligence and recommendations to promote international opportunities and to enhance students’ participation in mobility programs offered by the Institute.
• Assists the Director in monitoring the status of exchange agreements between BCIT and external partners; keeps the Director informed of the status of exchange agreements affecting BCIT . Provides administrative support in renewal of exchange agreements.
• Plans, promotes, and facilitates workshops for supporting staff and management on topics related to internationalization; develops promotional material as required for all student mobility activities in collaboration with Marketing & Communications department; attends local and international mobility events as required.
• Supports planning and organizing of on-campus and industry visits for international delegations.
• Participates to the development and implementation of promotional and marketing events designed to enhance awareness of global mobility opportunities.
• Participates in Records Custodian training and remains current with record keeping practices, policies, and procedures (both BCIT and FOIPOP ).
• Undertakes related duties as assigned, consistent with the job grade for this position.

Qualifications

QUALIFICATIONS :

Definition:

The qualifications section for this position was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT . The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.

Education:

• Bachelor’s degree in a relevant field such as Business Administration, Marketing, International Education, Cross-Cultural Studies, Social Sciences, International Relations, International Development, or other relevant.

Experience:

• Two years’ general experience plus four years of relevant experience in a similar position in a post-secondary education environment.

Software/Computer Application(s) and Expertise:

• Demonstrated skills in the use of MS Office, with particular emphasis on the ability to create complex, multifunctional spreadsheets using Excel.
• Demonstrated skills in the use of internet applications, as well as administration, reporting and Content Management Systems (e.g., Banner, Cognos, Marqui, WordPress).

Communication/Interpersonal Skills:

• Excellent communication and interpersonal skills.
• Demonstrated ability to work both independently and as a team member.
• Strong customer service orientation required, especially when dealing with students, instructors, and clients in order to maintain a good relationship and continuous business/working relations.

Administrative Skills:

• Ability to prioritize, meet deadlines, work well under pressure, and effectively manage time.
• Ability to exercise tact and discretion when handling sensitive matters.
• Excellent planning, coordination, prioritization and follow-up skills.
• Proven ability to meet deadlines and changing priorities while maintaining high levels of customer service.
• Must be able to work independently and as a team player.
• Must be very well organized, responsible, detail oriented and professional.
• Ability to take and transcribe meeting minutes.
• Excellent keyboarding skills for notetaking and correspondence.

Other Skills/Abilities:

• Must have the ability to work with a diverse range of parties, including students, faculty, and internal and external departments.

Benefits – Why you’d love working with us

• Competitive pay
• Minimum of fifteen days of vacation prorated per year
• Competitive employer-paid extended health and dental plan including access to a Health Care Spending Account of up to $325 if eligible!
• Defined benefit pension plan with employer contributions
• Flexible hybrid work arrangements available
• Access to most BCIT Flexible Learning courses free of charge
• Wellness and Employee Assistance programs
• Complimentary membership with free access to the Fitness Centre, Gymnasium, and more
• Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part-time. For more information on our generous benefits, !

BCIT is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring for systemically oppressed groups who have been excluded from full participation at BCIT and the larger community. This includes Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

Persons with disabilities who require accommodation for any part of the application or hiring process should contact us using our contact form. Please note that all applications must be submitted via the careers page portal. Applications submitted through the contact form will not be accepted. For additional information, please visit our frequently asked questions (FAQs) page and see how we hire.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).

Salary Range

Salary Range Salary Grade 8: $62,669 - $68,082 per annum.

Additional Salary Information

External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.

Required fields are indicated with an asterisk (*).

• * What is the highest level of education attained? Successful candidates may be required to submit official transcript(s) from the granting institution for verification.
  • GED
  • High School Diploma
  • Certificate
  • Diploma
  • Associates Degree
  • Bachelors Degree
  • Masters Degree
  • PHD
• * How many years of experience do you have in this type of position?
  • 0-1
  • 1-2
  • 3-5
  • 6-9
  • 10+
• * New employees to BCIT are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. The salary is prorated based on percentage and term of appointment. Please select which statement best describes your situation:
  • I am a current BCIT employee, this is not applicable to my situation.
  • I am not a current BCIT employee and would be satisfied with placing at the minimum of the indicated salary range.
  • I am not a current BCIT employee and would not be satisfied with placing at the minimum of the indicated salary range.
• * All positions at BCIT require on campus presence at the applicable campus location(s). This means the successful candidate must be able to and willing to relocate to the Lower Mainland. Please select from the following that best describes your situation:
  • I currently reside in the Lower Mainland
  • I do not currently reside in the Lower Mainland, however I am willing and able to relocate if found to be the successful candidate
  • I do not currently reside in the Lower Mainland and I am unwilling to relocate