Intermediate / Senior Project Coordinator, Civil Contractor | Sub Contractor | Vancouver | Outpost Recruitment

Sub Contractor; Vancouver; On-site; CAD 75,000 - 100,000; Full time

Job summary

Outpost Recruitment is helping a civil contractor in Vancouver find a Project Coordinator to plan, direct, and coordinate engineering and scheduling activities for infrastructure projects with private and public clients.

The role supports tender preparation and estimating, requires a Bachelor's degree and 7–8 years of construction engineering experience, and includes supervision of junior staff, safety compliance, and cost tracking.

Qualifications

• Bachelor's degree in a related field with 7–8 years of construction engineering experience.
• Resource monitoring techniques such as cost accounting and basic estimating.
• HSE certifications and regulatory compliance experience.

Responsibilities

• Manage subcontract administration and supplier coordination, issue change orders and pay sheets.
• Coordinate with structural design engineers and other consultants on requirements and progress.
• Prepare tenders, estimates, and pay vouchers; track quantities for payment and cost control.
• Maintain project schedules, baselines, and weekly updates; manage submittals and RFIs.
• Support project with technical matters; ensure safety policies and reports are followed.
• Supervise junior staff; hire, train, and appraise performance per company policies.

Skills

Project management

Cost accounting

Estimating

Interpersonal skills

Education

Bachelor's Degree in a related field

Job description

Civil contractor seeking a Project Coordinator for infrastructure projects for both private and public clients. Plans, directs, and coordinates engineering and scheduling activities of designated project to ensure that goals or objectives of project are accomplished within prescribed time frame and budget by performing the following duties personally or through collaboration with Site Supervision and Project Teams. In addition, this position will provide assistance with preparation of tenders and estimating as required. Salary range will be $75,000 - $100,000. Outpost Recruitment is excited to work with our client on this full-time permanent role.

Key Responsibilities of Project Coordinator:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily:

• Manage subcontract administration and permanent material supplier through monitoring of correspondence, issue change orders and pay sheet;
• Issue service agreements for various needs as directed by Project Manager;
• Coordinate requirements and progress with Structural Design Engineers or other consultants;
• Review critical picks;
• Assist Field Engineers with job duties and requirements such as timecard review, invoice processing, JHA etc.;
• Attend weekly Crew Safety Meeting and Monthly Safety Meeting;
• Maintain knowledge and enforce Company Safety Policies;
• Develop good working relationship with Owners, subcontractors and field personnel;
• Support project with all technical matters and determine outside assistance when needed;
• Participate in Project Close-Out Report;
• Set productive, consistent and acceptable work example;
• Submit monthly pay estimate and subcontract pay vouchers;
• Track quantities (material/labour) for payment and cost purposes;
• Code daily labor, purchase orders, subcontractor invoices, costs, quantities, actual expenditures, etc. for tracking in cost system;
• Calculate material/work quantity requirements (takeoffs); monitor progress, percentage complete per work item;
• Perform weekly quantity input;
• Review monthly project fuel log and Master Equipment Log as assigned;
• Prepare and manage submittals & RFI's;
• Review incoming submittal prior to sending to Owner;
• Update and maintain project baseline & weekly schedules;
• Maintain documentation to support the Company's position for claims resolution;
• Assist / manage workplans, post plans and pre-plan process;
• Update as-built drawings;
• Manage permanent material acquisition (inventory upon delivery, etc.);
• Coordinate and circulate responses to all affected personnel and subcontractors; and
• Assist in managing environment permits and regulations.

Supervisory Requirements of Project Coordinator:

Supervise Junior Engineering and Project Administrative Staff. Carry out supervisory responsibilities in accordance with the Organization's policies and applicable laws. Responsibilities may include interviewing, hiring and training Employees; planning, assigning and directing work; appraising performance; disciplinary actions; addressing complaints and resolving problems.

Required Knowledge and Skills of Project Coordinator:

• Bachelor's Degree in a related field from an accredited institution and 7 years construction engineering experience and/or training; or
• 8 years construction engineering related experience and/or training; and
• Resource monitoring techniques (i.e. cost accounting, basic estimating) and construction technology, process systems and/or structures experience is preferred.
• Required Company or Regulatory Certifications; and
• Required Company HSE Certifications.

To be successful in this position, you will be a motivated and professional individual with a strong interest in developing your project management and leadership skills. Your success can be attributed to your strong interpersonal skills and ongoing focus on developing your 'soft skills' to meet company objectives while demonstrating shared values of integrity, honesty, energy and teamwork

Ideal Candidate:

• Only candidates will authorization to work in Canada will be considered
• Please clearly highlight relevant work experience, project overviews and project scale ($) in your resume.