Intermediate / Senior Contract Administrator – Water / Wastewater

R.J. Burnside & Associates Limited; Hamilton; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A multidisciplinary engineering firm in Ontario is seeking an Intermediate / Senior Contract Administrator for water/wastewater projects. The candidate should have at least 7 years of experience in contract administration with a strong grasp of construction safety and regulations. Responsibilities include overseeing contract compliance and facilitating communication among stakeholders. The firm offers a collaborative culture with flexible work conditions and opportunities for professional development.

Benefits

Flexible working hours

Competitive compensation

Career growth opportunities

Wellbeing benefit

Qualifications

• Minimum 7 years of experience in sewer and watermain construction inspection.
• Strong understanding of trenching safety, traffic control, and restoration practices.
• Excellent organizational, communication, and record-keeping skills.

Responsibilities

• Oversee the administrative aspects of construction projects.
• Administer contracts between owners and contractors.
• Coordinate and track submittals, shop drawings, and RFIs.

Skills

Contract administration

Construction inspection

Communication

Organization

Education

Diploma in Civil Engineering Technology

Tools

Microsoft Office

Outlook

Job description

Overview

Intermediate / Senior Contract Administrator – Water / Wastewater. We are currently hiring to join our Field Services team. This role requires a minimum of 7 years of contract administration experience in water and wastewater construction projects, including both linear infrastructure (sewers, watermains, road restorations) and vertical facilities (pumping stations, treatment plants). The ideal candidate will bring a strong multi-disciplinary construction background, a deep understanding of consultant responsibilities, and the ability to lead inspection teams while coordinating with designers and support personnel. This role is based out of our Guelph, Mississauga, or Hamilton offices, with regular field involvement.

What You’ll Be Doing

As an Intermediate Contract Administrator, you’ll oversee the administrative aspects of construction projects, ensuring compliance with contract terms, facilitating communication between stakeholders, and supporting project delivery from tender through completion.

What Success Looks Like In This Role

• Administer contracts between owners and contractors in accordance with contract terms.
• Coordinate and track submittals, shop drawings, and RFIs.
• Prepare and issue site instructions (SIs) and requests for quotations (RFQs).
• Liaise with clients, contractors, designers, and operations personnel.
• Organize and lead project progress meetings and issue minutes.
• Review contractor invoices and assist with payment certification.
• Assess and negotiate change requests and claims.
• Coordinate specialist inspections by subconsultants or specialist inspectors.
• Provide constructability feedback during design phases.
• Maintain accurate project documentation and as-built records.

Key Responsibilities

• Administer construction contracts and ensure compliance with specifications.
• Respond to RFIs and manage submittal reviews.
• Coordinate with subconsultants and inspection agencies.
• Conduct regular site visits to monitor progress and resolve issues.
• Support tendering and contract award processes.
• Review and verify contractor payment applications.
• Assist with change management and dispute resolution.
• Ensure adherence to safety, environmental, and traffic control plans.
• Support evening / weekend work as required by project schedules.

What You Bring

• Diploma in Civil Engineering Technology or education in a related discipline.
• Minimum 7 years of experience in sewer and watermain construction inspection.
• Strong understanding of trenching safety, traffic control, and restoration practices.
• Familiarity with building codes, standards and regulatory requirements.
• Proficiency in Microsoft Office and Outlook.
• Ability to interpret contract documents and engineering drawings.
• Solid knowledge of construction materials, methods, and scheduling.
• Understanding of OHSA and construction regulations.
• Excellent organizational, communication, and record-keeping skills.
• Valid driver’s license and regular access to a vehicle.

Why Choose Burnside?

At Burnside, you’ll work in an environment that supports professional development, teamwork, and meaningful project work. If you’re ready to bring your skills to a company that values your growth and contribution, we’d love to hear from you.

We Offer

• A collaborative culture where friendship, honesty and respect are part of our core values and practices
• Flexible working hours and office locations, including hybrid working opportunities
• A competitive compensation and benefits package
• RRSP company matching plan
• Career growth and professional development opportunities
• Potential for performance-driven bonusing
• Wellbeing benefit
• Active social committees
• A welcoming, positive, and inclusive work environment

We are an equal opportunity employer committed to valuing diversity in the workplace and we welcome resumes from all qualified candidates. Burnside will provide reasonable accommodations to applicants with disabilities throughout the entire recruitment, assessment, and selection process, as required. If you are a person with a disability and require an accommodation during these processes, please contact our Human Resources department.

Company Profile – More About Us

Founded in 1970, R.J. Burnside & Associates Limited is a growing values-driven, employee-owned multidisciplinary engineering and environmental consulting firm with over 450+ staff. Our commitment to technology, training, and professional development supports continual improvement. We work with clients across Public, Private and Indigenous sectors, across Canada, with ten office locations in Ontario and one in Manitoba. Burnside’s expertise spans civil engineering and related disciplines including water and wastewater, asset management, building sciences, environmental planning, GIS, and more.