Intermediate Legal Administrative Assistant

W3Global; Vancouver; On-site; CAD 65,000 - 85,000; Full time

Benefits offered by this job

Health and Dental plan

Employee Assistance Program (EAP)

RRSP program after one year

Paid Time Off: 3 weeks

Educational reimbursement

Social events and staff recognition

Job summary

W3Global seeks an Intermediate Litigation Legal Administrative Assistant to support business and corporate litigation teams. The role requires experience with filing, document drafting, and client meeting coordination, alongside billing support and file management.

The ideal candidate will have 5+ years in a similar role, strong organization, and excellent written and spoken communication. Vancouver-based, full-time position with a focus on team collaboration.

Qualifications

• 5+ years of experience as a Litigation LAA or similar role.
• Graduate of a recognized Legal Administrative Assistant program or equivalent experience.
• Proficient in Word and Outlook; Elite 3E experience is an asset.
• Strong attention to detail and organization; able to meet deadlines.

Responsibilities

• Knowledge of legal documents, filing systems, and clerical practices.
• Drafting and transcribing legal documents and general correspondence.
• Coordinate mediations, discoveries, trials, and client meetings.
• File management and maintaining active bring forward/open/closed files.
• Prepare and follow up on monthly and quarterly billing statements.
• Maintain confidentiality with client information.

Skills

Attention to detail

Time management

Communication skills

Independence

Confidentiality

Education

Legal Administrative Assistant program

Relevant experience

Tools

Word

Outlook

Elite 3E

Job description

We are currently seeking an Intermediate Litigation Legal Administrative Assistant (Business Litigation / Corporate Commercial Law) with solid work experience and educational background to join our team. Candidates must be able to work well both independently and within a team environment.

Responsibilities

• Thorough knowledge of legal documents, filing systems, and clerical administrative practices.
• Drafting and transcribing legal documents and general correspondence.
• Coordinating bookings for mediations, discoveries, trials, and client meetings.
• File management, including organizing/managing documents and filing.
• Maintaining an active bring forward system.
• Maintaining open and closed files as required.
• Preparing and following up on monthly and quarterly billing statements.

Qualifications

• Other duties/responsibilities as assigned.
• A minimum of 5+ years of experience working as a Litigation LAA.
• Graduate of an accredited Legal Administrative Assistant program or relevant experience.
• Proficient in Word and Outlook. Prior experience with Elite 3E would be an asset.
• Excellent attention to detail and organizational skills.
• Ability to prioritize work, multitask, and meet deadlines.
• Ability to communicate clearly and concisely, both orally and in writing.
• A thorough understanding of litigation legal procedures.
• Ability to maintain confidentiality with client information.

Compensation

We offer a competitive salary. We also offer a variety of benefits, including:

• Health and Dental plan, an Employee Assistance Program (EAP), and a matching RRSP Program after one year of employment with the firm.
• Paid Time Off: vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year.
• Lifestyle Benefit: fitness reimbursement for memberships and gym equipment.
• Education Reimbursement: we are committed to continued growth and development, and our educational reimbursement policy provides an opportunity for our staff to expand their skills and knowledge.
• Fun Environment: annual year-end party, happy hours, staff appreciation week, and many other social events.

Diversity + Inclusion

We value diversity and inclusion at our firm. Our commitment to developing a culture of inclusion for all employees that respects individual strengths, views, and experiences, includes attracting and hiring a workforce that broadly reflects our larger community. All job applicants, employees, and partners, regardless of age, culture, ethnicity, gender, nationality, physical ability, race, religious belief, and sexual orientation, are welcome here.

Employment Type

Full-time

Location: Vancouver, British Columbia