Intermediate Contract Administrator

GHD; Ottawa; On-site; CAD 80,000 - 100,000; Full time

Job summary

Leading engineering firm GHD is seeking an Intermediate Contract Administrator for their Ottawa office. This position involves managing contract administration for significant infrastructure projects in the water sector, fostering collaboration among stakeholders, and ensuring compliance with documentation standards. Candidates should possess extensive experience in water and wastewater facilities and exceptional communication skills to drive project success.

Qualifications

• Minimum 5 years’ experience in the water industry.
• 2 projects as Contract Administrator on contracts > $5M.
• Experience with contract administration documents.

Responsibilities

• Responsible for Contract Administration for infrastructure projects.
• Liaise with project managers, clients, and contractors.
• Manage field changes and construction issues.

Skills

Organizational skills

Communication

Conflict resolution

Tools

MS Word

Excel

MS Project

Job description

Help us build the future and we’ll help you build a rewarding and purposeful career.

Our global network is made up of architects, designers, planners, engineers, and environmental scientists all working towards the same goal.

Join a team that brings inspirational architecture, landscapes, townscapes and places to our world, and we’ll provide you unlimited space to grow.

Who are we looking for?

Our Waterloo & GTA offices are looking for an Intermidiate Contract Administrator ready to join our growing Canadian Operations within our Construction Phase Services group.

The Water Group within GHD Canada works with regional and municipal clients, as well as servicing the private industry on a variety of projects across the whole spectrum of water facilities including Water & Wastewater Treatment Plants, Pumping Stations, Potable Water Towers, and Underground Water and Sewer Infrastructure. Our team provides integrated engineering services throughout the project lifecycle from asset management, planning, detailed design, and engineering services during construction.

In an ever changing world, it requires creativity and innovation to stay ahead.

We’re seeking the curious, those who are stimulated by fresh thinking and a desire to shape our communities in new, positive ways.

As part of a truly global team, working on complex and rewarding projects, you'll be at the forefront of driving change

See what the power of commitment can do for you.

Working with an energetic and high performing team, this position offers a variety of work and will see you involved in :

• Responsible for the Contract Administration role for private, provincial, and municipal infrastructure projects.
• Liaise with the project managers, designers, field inspectors, contractors, property owners, and clients daily throughout the construction period.
• Responsible for execution of all contract administration documents, monthly payment certificates, substantial & total performance documentation.
• Responsible to work with the project team to manage field changes, construction claims, and to find resolution to construction issues throughout construction.
• Responsible for hosting construction progress meetings, drafting of meeting agendas, and issue of meeting minutes for record.
• Maintaining of the electronic and paper filing systems as per ISO standards
• Work with project staff to develop and maintain project policies and procedures related to quality, safety, the environment, and professional ethics.
• Work with field inspection staff on the project as they perform inspection, daily observation reports, track on-site resident issues, manage deficiencies, as-built record drawings, and to log photographs throughout construction.
• Assist our engineering teams with constructability reviews as required for project designs, as well as scope changes during construction.
• Liaise with Clients regarding future engineering opportunities for the GHD team.

What you will bring to the team :

• Minimum 5 years’ experience in the water industry with a substantial focus on water & wastewater facilities, pump stations, and underground water and sewer infrastructure.
• Minimum 2 projects experience as a Contract Administrator on water and / or wastewater contracts with construction value greater than $5 million.
• Experience with contract administration documents, including but not limited to progress payments, field orders, change orders, change directives, RFI’s, leading site meetings, preparation of minutes, and providing guidance to the contract team in relation to contractual items.
• Proficient with construction drawings, contract specifications, CCDC, OPSS, client standards, and other related documents & agencies.
• Proven aptitude for estimating construction schedule, quantities, and costs.
• Excellent organizational and prioritization skills are a must.
• Strong communication skills, both oral and written.
• Proficient with MS Word, Excel, and MS project, and / or other scheduling software.
• Ability to establish effective working relationships in a team environment with colleagues, associates, contractors and clients.
• Ability to effectively multi-task and work in fast paced, high change environment.
• Good initiative and attention to detail.
• Strong skills in conflict resolution
• Ability to work from home, from office, or remotely on project sites that require on-site presence of Contract Administrator during construction.
• Valid driver’s license with clean abstract

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