Intermediate Administrator

TRS Staffing Solutions; Calgary; On-site; CAD 65,000 - 82,000; Full time

Job summary

TRS Staffing Solutions, Inc. in Calgary, Alberta, is seeking an experienced Project Administrator to support a growing project team on mining and metals projects.

The role focuses on administrative, document management, and project support tasks in a fast-paced environment. You will coordinate meetings, travel, reporting, and documentation, work with cross-location teams, and help ensure project records are accurate and up to date.

Qualifications

• 5-7 years of project administration or related experience.
• Strong proficiency with Microsoft Excel, Word, PowerPoint, and Outlook.
• Experience formatting professional reports, presentations, and project documentation.
• Strong organizational and time-management skills.
• Excellent attention to detail and document quality.
• Ability to prioritize multiple tasks and deadlines simultaneously.
• Strong written and verbal communication skills.
• Ability to work effectively within a team-oriented project environment.

Responsibilities

• Prepare, edit, format, and distribute project documentation, reports, technical bulletins, and presentations.
• Provide administrative support to project leadership and project teams.
• Support document management and maintain project records and filing systems.
• Coordinate meetings, calendars, and project-related communications.
• Manage shared mailboxes and assist with correspondence tracking and distribution.
• Coordinate travel arrangements and logistics for project personnel.
• Assist with visitor coordination and office support activities.
• Prepare and maintain spreadsheets, reports, and project tracking documents.
• Support project teams with document control and administrative processes.
• Collaborate with internal stakeholders located across multiple offices and project locations.
• Ensure documentation is accurate, organized, and maintained in accordance with project requirements.

Skills

Time management

Attention to detail

Written and verbal communication

Teamwork

Prioritization

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

Our client is proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our personnel, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role.

Our client is currently seeking an experienced Project Administrator to support a growing project team based in Calgary, Alberta. This is an exciting contract opportunity supporting mining and metals projects, with exposure to multidisciplinary teams located across Western Canada.

The successful candidate will play a key role in providing administrative, document management, and project support services to project leadership and technical teams. This position is ideal for an organized professional who thrives in a fast-paced project environment and enjoys managing documentation, coordinating project activities, and supporting a variety of stakeholders.

Location: Calgary, AB
Schedule: 36/44 Work Week (Every Second Friday Off)
Duration: Contract Position (Approximately 8-9 Months, Expected Through Mid-2027)

Overview

The Project Administrator will be responsible for providing administrative and project support to a multidisciplinary project team. This position will support project documentation, reporting, team coordination, travel arrangements, executive support activities, and general project administration functions.

The successful candidate will work closely with project leadership, technical personnel, and project stakeholders to ensure documentation is maintained accurately and project administrative requirements are executed efficiently.

Key Responsibilities

• Prepare, edit, format, and distribute project documentation, reports, technical bulletins, and presentations.
• Provide administrative support to project leadership and project teams.
• Support document management and maintain project records and filing systems.
• Coordinate meetings, calendars, and project-related communications.
• Manage shared mailboxes and assist with correspondence tracking and distribution.
• Coordinate travel arrangements and logistics for project personnel.
• Assist with visitor coordination and office support activities.
• Prepare and maintain spreadsheets, reports, and project tracking documents.
• Support project teams with document control and administrative processes.
• Collaborate with internal stakeholders located across multiple offices and project locations.
• Ensure documentation is accurate, organized, and maintained in accordance with project requirements.

Required Qualifications

• 5-7 years of project administration, executive administration, or related experience.
• Strong proficiency with Microsoft Excel, Word, PowerPoint, and Outlook.
• Experience formatting professional reports, presentations, and project documentation.
• Strong organizational and time-management skills.
• Excellent attention to detail and document quality.
• Ability to prioritize multiple tasks and deadlines simultaneously.
• Strong written and verbal communication skills.
• Ability to work effectively within a team-oriented project environment.

Preferred Qualifications

• Previous experience supporting engineering, mining, metals, industrial, or EPC/EPCM project environments.
• Experience supporting project managers, directors, or technical teams.
• Familiarity with document management systems and project documentation processes.
• Intermediate to advanced Microsoft Excel skills.
• Strong customer-service mindset and professional interpersonal skills.

Experience Requirements

Project Administrator

• 5-7 years of project administration or related experience.
• Experience supporting project teams in a fast-paced technical or project environment.
• Demonstrated experience managing documentation, reporting, scheduling, and administrative coordination activities.

PLEASE NOTE: Only those eligible to work in Canada will be considered for this position and only those selected for interviews will be contacted. TRS Staffing Solutions is an equal opportunity employer.