Intellectual Property Legal Assistant

Geotab; Toronto, Waterloo, Oakville; On-site; CAD 50,000 - 70,000; Full time

Job summary

Geotab, a leader in IoT technology, seeks an Intellectual Property Legal Assistant to support the IP team with documentation and communication with patent offices. The ideal candidate is detail-oriented, organized, and possesses experience in managing intellectual property processes. Join a dynamic environment and advance your career with extensive benefits and a culture of innovation.

Benefits

Flex working arrangements

Home office reimbursement program

Competitive medical and dental benefits

Retirement savings program

Parental leave top-up program

Qualifications

• 1-3 years of experience in Intellectual Property.
• Experience with USPTO patent prosecution and electronic filing.
• High accuracy and meticulous attention to detail.

Responsibilities

• Assist with preparing, filing, and maintaining IP documentation.
• Draft and format correspondence to IP offices.
• Manage application status inquiries with patent offices.

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Analytical skills

Education

Experience as a legal Assistant/Clerk/Paralegal

Tools

Anaqua

Google Suite

Job description

Who we are

Geotab is a global leader in IoT and connected transportation and certified “Great Place to Work.” We are a company of diverse and talented individuals who work together to help businesses grow and succeed, and increase the safety and sustainability of our communities.

Geotab is advancing security, connecting commercial vehicles to the internet and providing web-based analytics to help customers better manage their fleets. Geotab’s open platform and Geotab Marketplace , offering hundreds of third-party solution options, allows both small and large businesses to automate operations by integrating vehicle data with their other data assets. Processing billions of data points a day, Geotab leverages data analytics and machine learning to improve productivity, optimize fleets through the reduction of fuel consumption, enhance driver safety and achieve strong compliance to regulatory changes.

Our team is growing and we’re looking for people who follow their passion, think differently and want to make an impact. Ours is a fast paced, ever changing environment. Geotabbers accept that challenge and are willing to take on new tasks and activities - ones that may not always be described in the initial job description. Join us for a fulfilling career with opportunities to innovate, great benefits, and our fun and inclusive work culture. Reach your full potential with Geotab. To see what it’s like to be a Geotabber, check out ourblog and follow us @InsideGeotab onInstagram . Join ourtalent network to learn more about job opportunities and company news.

Who you are:

We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking an Intellectual Property Legal Assistant who will provide administrative and procedural support to the Intellectual Property (IP) team, working under the direction of the IP Paralegal. If you love technology, and are keen to join an industry leader — we would love to hear from you!

What you'll do:

As an Intellectual Property Legal Assistant your key area of responsibility will be assisting with IP-related processes, including the preparation, filing, and maintenance of intellectual property documentation, as well as supporting departmental projects and ensuring the smooth execution of daily tasks.

How you'll make an impact:

Draft, prepare, format, and revise correspondence and submissions to the United States Patent and Trademark Office (USPTO), Canadian Intellectual Property Office (CIPO), and World Intellectual Property Office (WIPO).

Review and take appropriate action on incoming correspondence from outside counsel related to patents and trademarks.

Communicate with outside counsel via email or telephone as needed.

Provide administrative and procedural support to the IP Paralegal and the broader IP Team.

Contact IP offices, including the USPTO, CIPO, and WIPO, to resolve basic file-related issues such as application status inquiries, paperwork changes, and general follow-ups.

Enter and update administrative information and monitor deadlines in the intellectual property docketing system (ANAQUA).

Serve as the main point of contact for the Information Disclosure Statement (IDS) Management System (MaxIDS); prepare and file IDS submissions with the USPTO.

Correspond with internal inventors and obtain signatures using DocuSign.

Navigate patent office portals for submission and research purposes.

Assist with updating precedent documents and procedural guidelines.

Comfortable in a flat organization with an entrepreneurial spirit and little concern for hierarchy.

Support Geotab global strategic initiatives.

What you'll bring to the role:

• 1-3 years of experience as a legal Assistant/Clerk/Paralegal working in Intellectual Property.
• Experience with USPTO patent prosecution, processing USPTO related forms and electronic filing with the USPTO.
• High accuracy and meticulous attention to detail.
• Excellent proofreading abilities.
• Able to work well under pressure and respond to fast changing priorities and deadlines.
• Highly organized and able to manage multiple tasks and projects simultaneously.
• Excellent verbal and written communication skills.
• Strong interpersonal relationship building skills.
• Strong analytical skills with the ability to problem solve to well-judged decisions.
• A strong team-player with the ability to engage with all levels of the organization.
• Technical competence using software programs, including, but not limited to, Google Suite for business (Sheets, Docs, Slides) and docketing systems such as Anaqua, an asset.
  

If you got this far, we hope you're feeling excited about this role! Even if you don't feel you meet every single requirement, we still encourage you to apply.

Please note: Geotab does not accept agency resumes and is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to Geotab employees.

Why job seekers choose Geotab

Flex working arrangements
Home office reimbursement program
Baby bonus & parental leave top up program
Online learning and networking opportunities
Electric vehicle purchase incentive program
Competitive medical and dental benefits
Retirement savings program

*The above are offered to full-time permanent employees only

How we work

At Geotab, we have adopted a flexible hybrid working model in that we have systems, functions, programs and policies in place to support both in-person and virtual work. However, you are welcomed and encouraged to come into our beautiful, safe, clean offices as often as you like. When working from home, you are required to have a reliable internet connection with at least 50mb DL/10mb UL. Virtual work is supported with cloud-based applications, collaboration tools and asynchronous working. The health and safety of employees are a top priority. We encourage work-life balance and keep the Geotab culture going strong with online social events, chat rooms and gatherings. Join us and help reshape the future of technology!

We believe that ensuring diversity is fundamental to our future growth and progress and is an integral part of our business. We believe that success happens where new ideas can flourish – in an environment that is rich in diversity and a place where people from various backgrounds can work together. Geotab encourages applications from all qualified individuals. We are committed to accommodating people with disabilities during the recruitment and assessment processes and when people are hired. We will ensure the accessibility needs of employees with disabilities are taken into account as part of performance management, career development, training and redeployment processes. If you require accommodation at any stage of the application process or want more information about our diversity and inclusion as well as accommodation policies and practices, please contact us at [e-mail]. By submitting a job application to Geotab Inc. or its affiliates and subsidiaries (collectively, “Geotab”), you acknowledge Geotab’s collection, use and disclosure of your personal data in accordance with our Privacy Policy . Click here to learn more about what happens with your personal data.

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