Information Governance & Records Specialist

Office of the Commissioner of Indigenous Languages; Ottawa; On-site; CAD 70,000 - 95,000; Full time

Benefits offered by this job

Medical and dental benefits

Pension plan

Two weeks paid holidays

Job summary

Office of the Commissioner of Indigenous Languages (OCIL) is seeking an Information Management Officer to govern and safeguard the organization’s information assets. You’ll collaborate with the IMIT Lead to establish standards, data structures, and classifications across physical and electronic records.

You will train staff on tagging, support DLP policies, maintain policies and file plans, and ensure compliance with evolving legislative requirements.

Qualifications

• Diploma or degree in Information Management, Records Management, Library and Information Science, Archival Studies, Computer Science, or a related field — or an equivalent combination of education and experience.
• 2+ years of experience in records management, information management, or a related discipline; experience in a Canadian regulatory environment is an asset.
• Experience developing or maintaining file plans, classification schemes, or retention/disposal schedules.
• Experience working with electronic document and records management systems (EDRMS), such as SharePoint/OneDrive or a comparable platform.

Responsibilities

• Governance and protection of information assets; develop and maintain recordkeeping standards and classification systems.
• Train staff on data tagging and classification; support data loss prevention policies.
• Review and maintain information management policies and documentation; draft administrative instructions.
• Maintain file plans and classification structures; catalogue records accordingly.
• Assist with storage, archival, and disposal of records; coordinate improvements with IMIT Lead.
• Collaborate with IMIT Lead to safeguard repositories and support information security systems; monitor compliance and respond to information requests.
• Support other departments with IM management needs; report on IM programs and standards.

Skills

Analytical skills

Organizational skills

Clear written and verbal communication

Independent工作 style

Confidential information handling

Education

Diploma or degree in Information Management or related field

2+ years of experience in records/information management

Tools

SharePoint/OneDrive

Job description

Office of the Commissioner of Indigenous Languages (OCIL) is seeking an Information Management Officer to govern and safeguard the organization’s information assets. You’ll collaborate with the IMIT Lead to establish standards, data structures, and classifications across physical and electronic records.

You will train staff on tagging, support DLP policies, maintain policies and file plans, and ensure compliance with evolving legislative requirements.