Information and Paging Clerk

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 30,473,000 - 35,207,000; Part time

Job summary

Shared Health in Winnipeg is seeking a part-time, in-person Admitting/Patient Registration and Paging Clerk at Health Sciences Centre. You will answer phones, screen inquiries, route calls, greet customers, and support paging for medical codes.

Requires Grade 12, 40 wpm typing, MS Office proficiency, excellent English, and strong customer service. Shift includes evenings and weekends; 24/7 paging implies a demanding environment with security checks required.

Qualifications

• Minimum 40 wpm typing and basic data entry with 75% pass mark.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong English communication, both written and spoken.
• Excellent customer service and telephone etiquette.
• Ability to adapt to emergencies and work independently across shifts.
• Comfort with handling stressful situations and multi-tasking.

Responsibilities

• Answer telephones and route inquiries appropriately.
• Greet and assist internal and external customers at the site.
• Monitor and announce paging codes for medical emergencies and contingency.
• Contact physicians and staff via paging systems and maintain records.
• Support 24/7 paging operations and door-to-door information flow.

Skills

Typing speed 40 wpm

Medical terminology

Microsoft Office

English proficiency

Customer service

Telephone skills

Data entry

multitask ability

Education

Grade 12 education

Certificate in Communication and Customer Service

Tools

Microsoft Office

Job description

Requisition ID: 411399

Position Number: 20014330

Posting End Date: October 01, 2026

City: Winnipeg

Employer: Shared Health

Site: Health Sciences Centre - HSC - MS108- 820 Sherbrook St

Department / Unit: Information & Paging

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date - End Date: 10/09/2026 - 01/15/2027

Reason for Term: Other Leave

FTE: 0.61

Anticipated Shift: Evenings;Weekends

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary: $22.117, $22.766, $23.435, $24.123, $24.834, $25.565

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Under the general supervision of the Manager - Admitting/Patient Registration, the incumbent is responsible for answering telephones and exercising judgment when using the automated database to access information and screen calls. Makes decisions as to the best way to route all inquiry calls including patient/general inquiries and emergency codes. Provides Health Sciences Centre (HSC) receptionist functions by greeting, directing, and assisting internal and external customers. As part of the paging duties, monitors and announces all public address codes, including medical emergency and contingency codes. Contacts physicians and Administrative Personnel via the use of the public address, internal and external paging systems; maintains daily records; and performs other related duties as assigned. Paging requires 24 hour/7 day a week patient services.

Experience

• One-year related experience (call centre, secretarial/reception, or other related experience or equivalent combination of training and experience).
• Prior experience in a health care setting preferred.

Education (Degree/Diploma/Certificate)

• Minimum Grade 12 education, Manitoba standards, required.
• Certificate in Communication and Customer Service preferred.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Minimum of 40 wpm, basic alpha-numeric data entry skills, and medical terminology (pass mark 75%) required.
• Computer skills required including Microsoft Office (Word, Excel and Outlook).
• Superior command of English (oral and written) and superior interpersonal communication skills required.
• Must have excellent customer service (communication) skills and good telephone skills (including diction and telephone manner).
• Ability to adapt readily to emergency situations and to work independently with minimal supervision throughout multiple shifts is required.
• Ability to work in and cope with stressful situations.
• Courteous and respectful when interacting with patients, the general public and other staff.
• Ability to communicate effectively using the overhead, internal and external paging systems.
• Frequent contact and communication with patients, visitors, the general public, outside agencies and hospital staff including health care professionals.
• Working knowledge of windows, email, word-processing and database applications required.

Physical Requirements

• Ability to work days, evenings, nights and weekends in a 24/7 work environment.
• Fast-paced position involves constant verbal communication and contact with the public and patients.
• Sitting for extended periods of time and continuous use of a computer and paging system.
• Manual dexterity required including twisting, bending and sitting for extended periods of time.
• Ability to retain knowledge throughout daily tasks and responsibilities.
• Good memory retention is an asset.
• Must be able to perform more than one function concurrently (strong ability to multi-task).
• Must be able to deal with difficult situations in a calm manner when dealing with the public.
• Demonstrated ability to work productively through frequent interruptions and variations in temperature.
• Represent the Shared Health/HSC organization in a diplomatic and professional manner to the general public, staff, volunteers and patients.

This term position may end earlier as outlined in your collective agreement.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.